Administrative Associate, GS-6, FT, Suva, Fiji

 UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

 Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

 And we never give up.

 

 For every child, care

 The UNICEF Fiji Office is hiring an Administrative Associate to support the Suva Office. The position is open to Fiji Nationals only who will be considered for the role.

 Under the direct supervision of the Deputy Representative Operations, the Administrative Associate will perform a variety of admin support functions as detailed below. 

 

How can you make a difference?

Within the delegated authority and under the given organizational set-up, the incumbent may be assigned the primary, shared, or contributory accountabilities for all or part of the following areas of major duties and key end-results.

 • Analyzes, maintains and provides overview of the work of the office to ensure timely administrative support is provided in general and specialized areas.

 • Undertakes all travel administrative arrangements (i.e. tickets, visas, hotel accommodation, and ensures timely action on note verbales and security clearances), drafts administrative notes for meetings, workshops and seminars

 • Briefs international personnel on general administrative matters relating to visas, licenses, security; provides advice and ensures administrative support, as required.

 • Advises and assists other staff in the area of office management. Arranges for and/or attends meetings on day-to-day administrative matters; participates in discussions of new or revised procedures and practices; interprets and assesses the impact of changes; and makes recommendations for follow-up actions.

 • Prepares, on own initiative, correspondence, reports, evaluations and justifications, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility.

 • Assists in the preparation of office budgets applicable to staff and servicing costs.

 • In addition to general administration responsibilities, may also supervise directly or indirectly, activities concerned with office and grounds maintenance, security, transport and similar services.

 • Requisitions office supplies and equipment locally and abroad, and arranges for control of distribution and maintenance of appropriate inventory records. Assists with the safe-keeping and annual physical inventory maintenance of records and implements PSB recommendations on replacement and disposal of expendable properties.

 • Provides interpretation of administrative rules, regulations and procedures.

 • Performs other duties, as required.

To qualify as an advocate for every child you will have…

• Completion of secondary education, preferably supplemented by technical or University level courses in administration, Finance, or any other related field discipline relevant to the job is an asset.
• A minimum of 6 years of relevant professional work experience in office management, travel administration or any other relevant function
• Fluency in English is required. Knowledge of the local language is an asset.

For every Child, you demonstrate…

 UNICEF’s core values of Care, Respect, Integrity, Trust and Accountability.

 

Core Competencies (Required)

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

Click here to learn more about UNICEF’s values and competencies.

Remarks:

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization

 

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

 

This position is not considered an elevated risk role. However, UNICEF reserves the right to conduct further vetting/ assessment within the scope of child safeguarding as appropriate.

 

UNICEF only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/

Only shortlisted candidates will be notified and advance to the next stage of the selection process.