Batch Recruitment Programme Assistants GS5 (TA) – Sikasso # 117808 ; Mopti# 117809

For Every Child, hope

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children’s rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world. To learn more about UNICEF, visit www.unicef.org.

With strong Government commitment to child rights and support from a wide range of partners, Mali has made some progress in moving forward some child rights indicators in the past decade. For example, infant mortality declined slightly from 56 to 54 per 1,000 live births and stunting among children under five decreased from 38 to 27 per cent between 2012 and 2018. Yet, despite 5 per cent annual economic growth since 2013, Mali remains one of the poorest countries in the world: 44 per cent of the population (55 per cent in rural areas) lives below the national poverty line. The country faces a protracted humanitarian crisis and population displacement, with constrained humanitarian access hampering progress towards the Sustainable Development Goals.

Mali CO has developed a new country Programme (2020 – 2024), in which it is expected that Human resources management is effective and transparent; staff competencies are continuously improving; duty of care and core values are well established.

Under close supervision and guidance of the Chiefs of Field Office Sikasso & Mopti, the program assistants, GS5 (TA) support the respective field offices through providing a range of procedural, administrative, operational support in developing, implementing, executing and monitoring their country programme, ensuring timely and effective delivery that is consistent with UNICEF rules and regulations.

The Program Assistants will perform the following functions:

– Facilitating the processing of contracts for consultants, vendors and external partners that support the office in programme delivery. This includes preparing and filing documents, completing necessary forms and templates, uploading TOR’s in VISION, and making necessary logistical arrangements. Keeps vendor lists, partners, and consultant rosters up to date.

– Collecting invoices and filing documents for approval and thereafter processing in VISION and Mycase

Preparing and maintaining records, documents and control plans for the monitoring of project/programme implementation and financial expenditures.

–  Supporting the management of administrative supplies and office equipment

– Maintaining office calendar and arranging meetings. Taking minutes of meetings and keeping the correspondence of the team well organized.

–  Providing travel assistance to staff members in section for travel arrangements and entitlements based on the organization’s rules and policies. Liaising with relevant travel focal points to ensure that the organization obtains the best service and price for all travel

–  Maintaining and updating a system which monitors the absence of staff.

–  Preparing and maintaining records pertaining to programme planning and development for his/her respective section.

–  Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs) and makes amendments and alterations as per section revisions when necessary.

–  Supporting capacity development activities, meetings and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts; arranging times through liaising with participants over availability; liaising with budget focal points and section over costs and needs; and preparing background materials for participants.

Interested candidates should specify their preferred position and location :

1) Programme Assistant GS5, # 117809 Mopti

2) Programme Assistant GS5, # 117808 Sikasso

Qualifications & Competences

1. Education

Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization

2. Experience

A minimum of 5 years of progressively responsible administrative or clerical work experience is required

3. Language(s)

Fluency in French and good working knowledge of English required. Knowledge of the local language of the duty station is highly desirable

4. Skills: 

Proven track records of supporting programme implementation. Good computer skills (Microsoft office).

 Core values ( Required)

Care

Respect

Integrity

Trust

Accountability

Core Competencies (Required)

Builds and maintains partnerships

Demonstrates self-awareness and ethical awareness

Innovates and embraces change

Drive to achieve results for impact

Manages ambiguity and complexity

Thinks and acts strategically

Works collaboratively with others

Functional Competencies (Required)

Analyzing (II)

Learning & Researching (II)

Planning and organizing (II)

Following Instructions and Procedures (II)

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

 Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

NB : Candidates are requested to specify their preferred location (duty station) in their cover letters