Financial Agent

 

Job title*: Financial Agent

Domain**: Procurement and Contract management

Where: EC Representation in Poland, Warsaw

Function Group: FG II

Contract Type: 3a

Express your interest until: 30.05.2025 – 12.00 (noon, Brussels time)

WE ARE

The European Commission Representation in Poland is part of the Commission’s network of representative offices throughout the Member States of the European Union. We are the Commission’s voice in Poland and we communicate on EU affairs at both national and local levels. Our core mission is to provide information on EU affairs to the Institutions, the stakeholders and

the citizens through maintaining regular contact with the Polish Government, the Parliament, media, other opinion shapers,organisations and regions as well as gather information and keep the Commission in Brussels informed of key political, social

and economic developments in Poland.

WE PROPOSE

You will be a member of administration section, which supports operational sections in fulfilling the office mission.

As a Financial Agent working under supervision of Head of Administration your main tasks will include:

PROCUREMENT and CONTRACT MANAGEMENT

• Launch, manage and monitor calls for proposals / tenders, evaluation and selection of

projects.

• Prepare contracts

• Ensure the follow-up of the implementation of the projects, monitor contractual obligations (via periodic reviews, audits, reporting and assistance, etc.)

BUDGET, FINANCE, CONTRACTS and ACCOUNTING

• Assistance in carrying out tasks in the frame of call for tenders and calls for proposals.

• Participation to the opening of calls for tenders and calls for proposals as well as to the

evaluation committees.

• preparation and monitoring of contracts/conventions/orders

• Encoding and follow-up of financial transactions (commitments, payments, recovering

orders, VAT, extra-budgetary accounts, bills,…) as well as all related operations.

BUILDINGS and SUPPLIES (incl logistics)

• Follow-up of infrastructure, cleaning and functionning contracts as well as follow-up of

purchases and suppliers (office furnitures, advertising material,…).

WE LOOK FOR

We are looking for a good team player and responsible person who have at least 2 years of experience in contracts management or accounting. Experience in creating and dealing with financial documents and know-how in purchasing procedures is desirable.

Knowledge of accounting principles and terminology would be advantageous.

A candidate should prove an ability to work in proactive and autonomous way, planning capacity and she/he should have eye for detail and numeracy skills.

HOW TO EXPRESS YOUR INTEREST?

With a view to guaranteeing equal access to all, the Commission recruits from an open database of spontaneous applications. The present call for interests aims at helping the recruiters to identify potentially interested candidates within this database.

In practice, to express your interest, please follow the subsequent two steps:

If you are not registered yet in the open EPSO database, please do so at the following address: . Please select under selection procedures for contract agent the CAST permanent profile that best suits your education and experience.

You should send your documents in a single pdf in the following order:
1. your CV 2. completed application form.
Please send these documents by the publication deadline to [email protected] indicating the call for interest reference 150345 in the subject.

No applications will be accepted after the publication deadline.