Admin Assistant based in Istanbul. 39 views

Job Title: Admin Assistant
Department: HR and Admin Department
Report to: Executive Director
Job Grade: G2

Job Purpose

To provide support in the various admin functions, and to manage day-to-day operations.

Key Responsibilities

  • Draft announcements, letters, forms, reports, and emails
  • Translate announcements, letters, and email from Turkish to English and vice versa
  • Attend meetings with the management then record notes and write minutes of meeting reports
  • Provide interpretation in meetings when needed from Arabic or English to Turkish, and vice versa
  • The focal point between the management and SF’s HQ and programs
  • Handle transportation and accommodation reservations
  • Travel with the management inside Turkey when needed
  • Respect and apply all PSEA principles, and show high commitment to report any SEA action

Note: the above-mentioned key responsibilities/accountabilities are illustrative ones. Another future responsibilities/accountability may be assigned to the job depending on the department organizational chart.

Qualification (Education/Work Experience)1. Essential:**

  • Bachelor’s degree in HR, Business administration, or related fields
  • 1 year of experience in administrative services
  • Advanced level in English, Arabic, and Turkish

2. Desirable:

  • Master’s degree in HR, business administration, or related fields
  • 2 years of experience in administrative services
  • Fluent in English, Arabic, and Turkish

Core & Technical Competencies

1. Core Competencies:

  • Communication
  • Teamwork
  • Planning and Organizing
  • Accountability
  • Creativity
  • Stakeholders Orientation
  • Commitment to Continuous Learning
  • Technological Awareness

2. Supervisor/Managerial Competencies:

  • Leadership
  • Building Trust
  • Vision
  • Managing Performance
  • Empowering Others
  • Judgment/Decision-making

3. Technical Competencies:

  • Computer skills (Microsoft Word, Excel, Outlook, PowerPoint)
  • Translation
  • Time Management
  • Reporting
  • Interpretation

How to apply

Only shortlisted candidates will be contacted.

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  •  A nonproft organization with 6 programs
    dedicated to rebuilding Syrian Lives,
    established in 2011
  •  Syrian Forum and its partners are
    comprised of 13 offices in Syria, Turkey,
    Austria, the United States and Qatar
  •  Employs 1,381 dedicated staff members
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