Conducting Situation Analysis and Assessment of Needs 132 views

Conducting situation analysis and assessment of needs in hromadas of Donetsk and Luhansk oblasts

Opportunity Background:

The ongoing conflict in eastern Ukraine has had a direct and highly negative impact on social cohesion, resilience, livelihoods, community security, and the rule of law. Recognizing the need to urgently address reconstruction, economic recovery, and peacebuilding needs in areas affected both directly and indirectly by the conflict, in late 2014 the Government of Ukraine requested technical assistance and financial support from the international community to assess priority recovery needs. In late 2014, the United Nations (UN), the World Bank (WB), and the European Union (EU) conducted a Recovery and Peacebuilding Assessment, which was endorsed by the Cabinet of Ministers in mid-2015.

The United Nations Development Programme (UNDP) has been active and present in eastern Ukraine for the past decade, prior to the conflict, with a focus on community development, civil society development, and environmental protection. Work on addressing the specific conflict-related development challenges discussed above built on this earlier engagement, established partnerships, and started in 2015 through the Recovery and Peacebuilding Programme (RPP). The RPP is a multi-donor funded framework programme formulated and led by the UNDP in collaboration with the Government of Ukraine and in cooperation with a number of partnering UN agencies (UN Women, FAO, UNFPA).

The RPP was designed to respond to, and mitigate, the causes and effects of the conflict. It is based on findings of the Recovery and Peacebuilding Assessment (RPA) and is aligned to the State Target Programme for Recovery as well as to the two oblast development strategies up to 2020. It takes into account the opportunities that have arisen from the Minsk Protocol of September 2014 and the renewal of its cease-fire provisions (the latest cease-fire having been agreed in March 2018) and is also fully adjusted to the humanitarian-development nexus. It is an integral component of the UNDP Country Programme and is therefore fully aligned with the United Nations Partnership Framework (UNPF). It is closely interlinked with the Democratic Governance and Reform Programme, operating nationally and in all of Ukraine’s regions, and is consistent with the SDGs, in particular SDG 16 (Peace, Justice and Strong institutions). The Programme’s interventions are grouped under the following key Programme components, which reflect the region’s priority needs:

  • Component 1: Economic Recovery and Restoration of Critical Infrastructure.
  • Component 2: Local Governance and Decentralization Reform.
  • Component 3: Community Security and Social Cohesion.

The Programme, which operates on the basis of a pooled funding arrangement, follows a multi-sectoral programme-based approach and is implemented using an area-based methodology. It is a unifying intervention framework for 16 projects funded by 10 international partners and is worth about 52 million USD.

In October 2018, four UN agencies (UNDP, UN Women, FAO, and the UNFPA) have countersigned a new joint project document, funded by the EU. The overall objective of the project is to restore effective governance and promote reconciliation in the crisis-affected communities of Donetsk and Luhansk oblasts of Ukraine, thereby enhancing the credibility and legitimacy of local governments in the government-controlled areas (GCAs) of the regions. It will contribute to peace build and prevent further escalation of conflict in Ukraine through effective and accountable decentralisation, gender-responsive recovery planning, and equal access to services, as well as enhanced community security and social cohesion.

This endeavor will be achieved through the pursuit of the following specific objectives:

  • To enhance local capacity for gender-responsive decentralisation and administrative reforms to improve governance, local development, and the delivery of services.
  • To stimulate employment and economic growth by assisting in Micro, Small, and Medium Enterprise (MSME) development through demand-driven business development services and professional skills training.
  • To enhance social cohesion and reconciliation through the promotion of civic initiatives.
  • To support sector reforms and structural adjustments in health, education, and critical public infrastructure to mitigate the direct impacts of the conflict.

Post factum the decentralisation reform and local self-governance reorganization the number of territorial hromadas in Ukraine was reduced to 1470. Accordingly, the appropriate changes have taken place at each oblast level. By the end of 2020, 46 territorial hromadas in Donetsk oblast and 26 territorial hromadas in Luhansk oblast4have been created, and approximately 50% of newly elected leaders came to local selfgovernance. While 18 hromadas of Donetsk and Luhansk oblast were left without participation in Ukrainian

2020 local elections due to their proximity to “contact line’’ in the conditions of the ongoing conflict in Eastern Ukraine. According to the Law, that Verkhovna Rada passed on December 17, 2020, the military-civil administrations (MCA) are created and function in those 18 territorial hromadas.

The goal of Decentralisation and Local Governance Component is to contribute to local self-governance to enhance its capacity for gender-responsive decentralisation, administrative reforms, and the qualified

delivery of services in hromadas of Donetsk and Luhansk oblasts. To observe the current situation in hromadas from different points of view, and to identify the priority needs, the situation analysis and assessment of needs are to be done both at community residents’ and the local self-government level. This approach is also expected to mobilize people into action to address the problematic issues, voice their opinion, raise the level of awareness and understanding of decentralisation processes at the local level. Within the Decentralization and Local Governance Component, the Program plans to engage

Organization/Agency/Bureau (hereinafter – Contractor):

  • to prepare and conduct comprehensive research in hromadas of Donetsk and Luhansk oblasts to assess their needs and priorities in the context of socio-economic development of the territories, as well as, their awareness of the decentralisation processes and benefits of amalgamation at the local level;
  • to prepare the situation analysis of research assessment and analytical research product based on the assessment of needs in the hromadas of Luhansk and Donetsk oblasts.

Opportunity Structure:

Main Objectives of the Assignment

Specifically, the assignment aims to prepare and carry out the situation analysis and assessment of needs in territorial hromadas of Donetsk and Luhansk oblasts (72 hromadas in total). The main objectives of the assignment are the following:

  • Conducting representative household survey (Face-to-face interview) of 2,500 respondents in hromadas of Donetsk and Luhansk oblasts’ (GCA) to receive the baseline information allowing to assess the situation on decentralization related issues;
  • Mailing questionnaire (Web survey) to the local self-government of Donetsk and Luhansk oblasts (72 in total) to identify their needs and demands in the process of structural and administrative reorganization and management;
  • Developing the situation analyses of the research in hromadas, that should include Excel tables containing all questionnaires coded on each oblast and each hromada;
  • Preparing analytical products “Data processed for findings of public opinion poll” and “Data on technical and administrative capacity of Local self-government” with graphics, charts, and descriptive part.

Experience and Qualifications Requirements

The competition may be attended by an officially registered institution, commercial organization, public or charitable organization.

An organization submitting a proposal should meet the following requirements:

  • A company with valid registration for at least 5 (five) years (for Ukrainian companies – a company should be registered in the territory controlled by the government of Ukraine);
  • Proven experience in organization and facilitation of field assessments (including focus group discussions, individual and group expert interviews, large scale household surveys) in different sectors, including the administrative reform, dynamics of the socio-economic process, municipal and regional development (at least 2 (two) examples should be provided);
  • Proven experience in preparation/development of analytical survey/research products (at least 2 (two) examples should be provided);
  • Experience working in different locations in Donetsk and Luhansk oblasts, including rural settlements will be an asset;
  • Experience working in a 20 km zone from the “contact line” will be an asset.

Competitive Scope:

Proposals may be submitted on or before 23:59 (Kyiv time) Thursday, February 11, 2021 and via email to the address below:

United Nations Development Programme [email protected] Procurement Unit

Your Proposal must be expressed in the English or Ukrainian or Russian and valid for a minimum period of 90 days.

  • To help us with our procurement effort, please indicate in your email where ( you saw this tender/procurement notice.
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