The ongoing conflict in eastern Ukraine has had a direct and highly negative impact on social cohesion, resilience, livelihoods, community security, and the rule of law. Recognizing the need to urgently address reconstruction, economic recovery and peacebuilding needs in areas affected both directly and indirectly by the conflict, in late 2014 the Government of Ukraine requested technical assistance and financial support from the international community to assess priority recovery needs. In late 2014, the United Nations, the World Bank and the European Union conducted a Recovery and Peacebuilding Assessment, which was endorsed by the Cabinet of Ministers in mid-2015.
UNDP has been active and present in eastern Ukraine for the past decade, prior to the conflict, with a focus on community development, civil society development, and environmental protection. Work on addressing the specific conflict-related development challenges discussed above built on this earlier engagement and established partnerships and started in 2015 through the United Nations Recovery and Peacebuilding Programme (UN RPP), a multi-donor funded framework programme jointly implemented by four UN partnering agencies (UNDP, UN Women, FAO, UNFPA) in cooperation with the Government of Ukraine.
The United Nations Recovery and Peacebuilding Programme (UN RPP) is being implemented by four United Nations agencies: the United Nations Development Programme (UNDP), the UN Entity for Gender Equality and the Empowerment of Women (UN Women), the United Nations Population Fund (UNFPA) and the Food and Agriculture Organisation of the United Nations (FAO).
As an area-based programme specifically developed for the conflict-affected areas of eastern Ukraine, the UN RPP addresses the key stabilization, peacebuilding, economic and governance priority needs in eastern Ukraine following the start of the conflict. It takes into account the opportunities that have arisen from the Minsk Protocol of September 2014 and the renewal of its cease-fire provisions (the latest cease-fire having been agreed in March 2018) and is also fully adjusted to the humanitarian-development nexus. The Programme’s interventions are grouped under the following key Programme components, which reflect the region’s priority needs:
- Component I: Economic Recovery and Restoration of Critical Infrastructure
- Component II: Local Governance and Decentralization Reform
- Component III: Community Security and Social Cohesion (CSSC).
The Programme, which operates on the basis of a pooled funding arrangement, follows a multi-sectoral programme-based approach and is implemented using an area-based methodology. With the current project, it is a unifying interventions framework for 12 projects funded by 12 international partners. The financial management of the following assignment is entrusted to the United Nations Development Programme (UNDP).
The UN RPP recognizes the importance of young people’s role in peacebuilding and promoting community security and social cohesion. To increase young people’s participation in community life and strengthen their capacity to implement youth-driven projects, the Programme is planning to develop a tailored innovative solution that will utilize the potential of a gamified web-platform “FUNdraiser” by applying edutainment methodology to learning and implementing local initiatives, such as social impact challenges.
In this regard, this specific assignment is focused on implementing a number of interconnected activities utilizing the resources of the digital edutainment platform for youth “FUNdraiser” using gamification techniques and a concept of Community Security and Social Cohesion Working Groups (CSSCWGs) established in the UN RPP target communities. This platform as well as activities implemented under this assignment are expected to help young people to build fundraising strategies for their own initiatives in the areas of community security and social cohesion, to raise funds and resources for their projects as well as to contribute to connectivity between youth and local stakeholders.
Main objectives of the assignment
It is expected that the potential Contractor will organize their work in two main directions:
Providing an educational environment to build the capacity of youth to elaborate their community projects, raise resources for their implementation, build partnerships and sustain the outcomes of these initiatives. The learning path should be translated into practical tasks for web-platform users (youth teams) applying the gamified elements and incentives.
Providing a step-by-step guidance for web-platform users (youth teams) to help them gain practical experience while applying their fundraising skills, mobilizing support and funds for their projects, establishing community partnerships, and project implementation.
In this regard, the UN RPP is looking for a Contractor who will:
- Develop and run a fundraising challenge for youth teams on the FUNdraiser web-platform (already developed under a separate assignment and to be launched in early April 2021) for youth community security and social cohesion initiatives, enhancing youth civic engagement in the communities, and popularizing CSSCWGs among young people;
- Provide mentorship support to the winning teams in implementation of their projects. Moreover, it is envisaged that the winners will be granted additional financial support to complement the funds raised during the challenge. Note that the grants pool for the winners will be subject of a separate grant contract between UNDP and winning teams / organizations. Thus, the Contractor should not include these sub-grants into their Financial Proposal;
- Popularize the fundraising challenge among the target audiences, prepare and disseminate success stories of its participants and conduct an information campaign aimed to promote the “FUNdraiser” web-platform.
- The Contractor’s Technical Proposal has to provide a clear vision of how a fundraising challenge for youth should be gamified and implemented to sustain active youth engagement and community development, while also fulfilling its operational objectives, i.e. strengthening young people’s capacity in fundraising and project management. A suggested gamification mechanism should also foster effective cooperation between different players during the learning process through discussions, feedback sessions, partnership building and joint work towards a common goal. The fundraising challenge should employ the scope of the “FUNdraiser” web-platform instruments: such as the library of templates and useful materials, “Find a partner” tool and its educational component (training modules, competitions, tasks from the Treasury box).
Description of Responsibilities/Scope of work
Under the direct supervision of the Community Mobilization Officer and the overall supervision of the Component Lead, the Contractor will be responsible for the following key tasks:
- Develop and run a fundraising challenge for youth teams on the FUNdraiser web-platform for youth community security and social cohesion initiatives, enhancing youth civic engagement in the communities, and popularizing CSSCWGs among young people:
- Develop a concept of a fundraising challenge, clearly indicating how the functionality of the “FUNdraiser” web-platform will be utilized (among the main functions: “Find a partner” option; “Find a project” option; “Library” with useful templates, guides, fundraising vocabulary, and instructional videos; and a play-and-learn game with 15 training modules, competitions and battles), how a constant feedback to the participants on how to complete the challenge will be provided, and how the winning youth teams will be determined (at least 2-3 pages, Ukrainian language, Word format, A4, Times New Roman, font size 12). The concept must be approved by UNDP;
- Prepare a daily calendar plan of the fundraising challenge, clearly indicating concrete deadlines (milestones) and duration of different activities. The calendar plan must be approved by UNDP;
- Run the fundraising challenge according to the approved concept and calendar plan and prepare a free-form report (at least 3 pages, Ukrainian language, Word format, A4, Times New Roman, font size 12).
- Provide mentorship support to the winning teams in implementation of their projects:
- Prepare the concept for mentoring and providing consultations to the winning teams (i.e. support in promotion, implementation, procurements, as well as project-management capacity building, etc.) (at least 2-3 pages, Ukrainian language, Word format, A4, Times New Roman, font size 12). The potential Contractor is expected to propose their vision on the number of mentors involved in the consultation process and their functions as well as the minimum requirements to be applied for the potential mentors. Also the potential Contractor should clearly indicate in their technical proposal whether mentors will be engaged on a fee-for-services or pro bono basis. The concept must be approved by UNDP. Minimum requirements for a Mentors Coordinator are listed in Section VII. “Experience and Qualification Requirements” of this ToR;
- Prepare a daily calendar plan for mentoring and providing consultations to the winning teams. The calendar plan must be approved by UNDP;
- Provide mentoring and consultations to each winning team according to the approved concept and calendar plan and prepare a free-form report (at least 3 pages, Ukrainian language, Word format, A4, Times New Roman, font size 12).
- Popularize the fundraising challenge among the target audiences, prepare and disseminate success stories of its participants and conduct an information campaign aimed to promote the “FUNdraiser” webplatform:
- Prepare a PR strategy document (which is descriptive and detailed (at least 3 pages, Ukrainian language, Word format, A4, Times New Roman, font size 12). PR strategy must be approved by UNDP;
- Implement activities indicated in the PR strategy. It is planned that as a result of PR-campaign: at least 100 young people will create their profiles on the “FUNdraiser” web-platform and take part in the fundraising challenge (at least 40% from each of the target oblast); at least 15 youth-led organizations and NGOs working with youth will create their profiles on the “FUNdraiser” web-platform; at least 15 CSSCWGs will create their profiles on the “FUNdraiser” web-platform; at least 70% of new users (young people’s as well as organizations’ profiles) are active (at least 2 logins per month).
- Prepare a report on the results of using the “FUNdraiser” web-platform during the fundraising challenge and after it, which should include diagrams, tables, recommendations, analytical information, pictures (at least 10 pages, Ukrainian language, Word format, A4, Times New Roman, font size 12). It is planned that the fundraising challenge will demonstrate the following key performance indicators: at least 20 active youth teams are created; at least 60% of users (members of youth teams taking part in the fundraising challenge) accomplished the mandatory training modules; at least 15% of youth teams raised their target amounts during the fundraising challenge; at least 10% of users established collaborations with CSSCWGs; at least 5 (five) success stories are prepared by the winning youth teams (1 success story per a team).
Please pay attention: the grants pool for the winners will be subject of a separate grant contract between UNDP and the winning teams / organizations. The prospective Contractor should not include sub-grants for the winning teams into their Financial Proposal.
Experience and Qualification Requirements
- An entity with a valid registration at least 2 (two) years (for Ukrainian organizations – an organization should be registered in the territory controlled by the government of Ukraine);
- Office structure of an entity implies presence at least a Head Office. Preferably, the entity should have regional (Donetsk and Luhansk oblast, Government controlled areas) branches (representatives) to mobilize grassroot community activity.
- Mission statement of the applying organisation which is connected with social cohesion.
- Availability of human resources that will ensure due quality and timely implementation of the contract: The project team will include Project Manager and Mentors Coordinator
Proposals may be submitted on or before 23:59 (Kyiv time) Monday, April 12, 2021 and via email to the address below:
- United Nations Development Programme
- [email protected]
- Procurement Unit
Your Proposal must be expressed in the English or Ukrainian or Russian and valid for a minimum period of 90 days.
- To help us track our procurement effort, please indicate in your email where (ngotenders.net) you saw this tender/procurement notice.