View Vacancy – MNL – Post Security Manager, B3 (L)

The British Embassy Manila is a large diplomatic mission delivering a dynamic and rapidly expanding programme of activity in support of the UK’s objectives on prosperity, security and consular matters. The Embassy is a modern, diverse and inclusive employer where everyone contributes to the Embassy’s CORE Values of Collaboration, Opportunity, Respect and Excellence.

Main purpose of job:

To support the Post Security Officer (PSO) and Regional Overseas Security Manager (ROSM) in the delivery of effective security and safety measures at the British Embassy Manila and UK staff residences; appropriately mitigating and managing risk, ensuring the safety of staff and assets under normal working conditions whilst also preparing for times of crisis.

Supporting the ROSM in the consideration, planning, implementation and operation of physical security measures at the British Embassy Manila, overseeing these measures at the embassy and UK-based properties and managing day-to-day access issues as they arise. 

Be the point of contact for the outsourced Facility Management (FM) Service Provider with respect to security & safety matters at the embassy and UK staff properties.

Manage the operational disposition of contracted guarding services and measure contract implementation against agreed standards (KPI) and assisting in the provision of operational briefings, induction and regular security training for all security guards and K-9 handlers.

Act as the point of contact with local police, law enforcement agencies, the military and other Philippine government agencies, developing and maintaining good working relations with senior police officers and counterparts in the host government and partner embassies, liaising on the provision of police and other security support to the embassy.

Support the Corporate Services Team (CST) delivering essential services to the embassy in daily operations and in the maintenance and updating of crisis stores.

Assist with updating security elements of crisis management plans, ensuring staff and families are aware and fully briefed.   Act as a member of the Crisis Emergency Team, providing security advice and assistance during crisis or emergency situations. 

Help structured emergency procedure training for guards, staff and families.  Planning and conducting emergency drills and the weekly testing of all alarm and communication systems.

Be the focal point for Country Based Staff (CBS) security clearance processes, coordinating requirements with the ROSM and HR team.

Conduct security briefings for new CBS staff, FM personnel and official visitors as required and issue security passes (if applicable). 

In collaboration with the Secure Technical Services Officer (STSO), manage and maintain technical security systems of the embassy, including emergency communications equipment and pass control.

Assist in the preparation and coordination of additional security measures for major embassy events and VIP visits, liaising with venue security and local law enforcement.

Undertaking additional duties in support of embassy requirements.

Roles and responsibilities / what will the jobholder be expected to achieve:

GUARDING

• Daily interface with and management of the contacted guard force (including K-9), ensuring service delivery against key performance indicators, ensuring guard awareness and response to emergency procedures, including fire and terrorist drills, real or otherwise.
• Preparation of guard briefing procedures, security, event and emergency plans.
• Ensuring the function of guard force technical equipment.
• Liaison with facilities management provider regarding guard appointments, security clearances and training.
• Oversee the disposition and internal administration of host government provided security personnel (PNP SAF and PSPG Close Protection Officers). 

OPERATIONAL SECURITY

• In collaboration with the ROSM, provide security advice including management and investigation of operational incidents.
• Be point of contact for all event security, ensuring guest lists are received in sufficient time and additional resources deployed where necessary, taking into account budgetary constraints and any necessary changes and adjustments in the program when required. Ensure the proportionate safety and security measures are in place.
• Advise the PSO and ROSM of any security breaches and occurrences, concerns and requirements, including repair of security equipment, gates, blockers and perimeter fencing etc.
• Security briefings for official visitors, temporary duty staff, new joiners and arriving families and assisting with training delivery to contractors.
• Issue staff entry passes; maintain access control system and database.
• Assist ROSM with implementing Security Advisor recommendations, local staff clearances, independent research, providing reports on security-related subjects as required, analysis of current crime figures and trends in liaison with the PSO and ROSM.
• Be part of post’s crisis management plans and take part in crisis exercises as and when required.
• Develop collaborative security knowledge via networks with other mission’s security staff, the Police and diplomatic and private security firms (covered above).
• Carry out regular emergency drills and security training for staff.
• Be available to escort non-cleared contractors or visitors.

HEALTH & SAFETY

• Be the first point of contact for safety issues arising on the BE compound.
• Identify and report any hazards, risks or incidents.
• Ensure all staff receive adequate training and instructions in emergencies and procedures.
• Lead on the post response to the annual Post Compliance Assessment
• Conduct and record weekly fire safety audit checks, maintaining the Mission Fire Safety Manual according to FCDO requirements.
• Annual evacuation drills at both the main embassy compound and Ambassador’s Residence. 

To deputise for the ROSM in his/her absence by:

• Providing first rate professional and up to date security advice to all staff regarding the management and investigation of operational incident
• Manage any operational incidents with calmness, empathy and expertise in a way that ensures the embassy’s security and reputation.
• Liaise with CST to conduct residential security surveys on potential new properties.
• Act as point of contact for any local security projects under the guidance of the ROSM.

• Experience in security management in corporate, military / government sectors, or other relevant experience.
• Experience/knowledge of Health & Safety work practices.
• Proven ability to communicate effectively (both verbal and written) to staff and other external parties, including law enforcement organisations.
• Proven record of strong problem solving skills backed by sound judgement, discretion and diplomacy.
• Attention to detail.