UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The Bureau for Management Services’ Office of Financial Management (BMS/OFRM), supports the United Nations Development Programme (UNDP) in the promotion of its sustainable human development agenda. It achieves this by developing and making fully operational a dynamic and harmonized integrated resource management framework based on comprehensive analysis that enhances UNDP’s financial and administrative performance, as well as facilitates UN reform and coherence. To these ends, the framework addresses strategically critical financial planning and management issues, including results based budgeting; the integration of the Programming Arrangements and the Institutional Budget within the context of the integrated budget from 2014 onwards; enhanced cost classification and cost recovery; capital budgeting; adherence to IPSAS; foreign exchange and investment activities; corporate reporting of organizational assets; performance management tools and initiatives; and support to UN harmonization.
Effective and efficient integrated resources management is enabled through a continuous and robust process comprising:
Formulation and implementation of corporate financial and administrative strategies, policies and procedures;
Formulation, alignment, documentation and implementation of UNDP’s funding frameworks, assuring their integrity, viability and alignment with the Strategic Plan;
Provision of policy guidance, advisory services and operational support to strengthen client capacities and help them achieve results, seeking to build consensus within UNDP and with key stakeholders on critical budgetary related matters requiring Executive Board legislation;
Administration of the organization’s internal control framework, overseeing and monitoring financial management of all global UNDP offices, including through formulation/implementation of resource planning, management and oversight tools and reports; and,
Promoting clear accountability for financial transactions and producing financial statements, including financial reporting to donors and the UNDP Executive Board.
Providing corporate reporting guidance to ensure that fixed assets are adequately recorded in all locations.
Under the supervision of the Chief Financial Officer (CFO), leads the Financial Policy, Innovation and Partnership functions, which consist of the following teams: Partnerships (internal and external) and Donors Interactions; Innovation and Solutions and Bureaux/COs Advisors, which advise, monitor, and spearhead initiatives to strengthen the organization’s management of its financial resources to achieve development results.
The position provides technical leadership and policy guidance to the Global Shared Service Centre (GSSC) and oversees the supervision of the BMS/OFRM Analytics function co-located in the GSSC. This is achieved in close collaboration with all BMS/OFRM Units, in particular the Financial Performance Management and Reporting Division.
The incumbent also serves as the alter ego and assists in discharging the direct responsibilities of the CFO for the financial operations of the Office of Financial Management and supporting the CFO in exercising corporate oversight.
Duties and Responsibilities
1. Manage and ensure the effective and timely delivery of the Financial Business Partnering team’s policy, monitoring and advisory services to country offices, regional and central bureaux on the application of the Financial Regulations and Rules, Integrated Control Framework, policies and procedures, including:
Assess compliance with the financial framework and financial controls; support for financial training/learning of clients and staff; and maximize opportunities for improving resource management, revenue generation, cost-recovery and cost reduction
Provide risk-based monitoring services, including Bureaux and Country office monitoring to address corporate oversight; and
Advise units on financial management performance, financial sustainability and effectiveness, and support the improvement of their financial capacity.
2. Identify and implement innovative approaches and solutions toward the continued development and enhancement of the global finance function and/or improved client satisfaction, including:
Assess, pilot, and launch innovative policies, processes and/or technologies
Define solutions for new complex finance issues, including new types of agreements and methods of financing development, including innovative financial instruments;
Develop strategies to improve the performance of the Bureaus;
Coordinate and oversee all financial systems development and implementation in the context of a wider corporate enterprise resource planning system: (i) advisory on design, configuration, testing and roll-out; (ii) co-ordination and collaboration with both internal and external stakeholders; (iii) representation and advisory on decision making committees; and,
Manage and/or oversee special projects, initiatives and strategic issues.
3. Further develop the corporate financial framework, the financial policies and procedures and Internal Control Framework of UNDP and monitor their application, including:
Establish and administer systems of financial and budgetary management and control, and monitor practices to ensure optimal planning and management of the financial resources assigned to the Country Office and HQ units;
Follow-up on efficiency efforts in progress and continue the development of internal controls to assure that continuous efforts are made towards a more efficient and cost-effective UNDP;
Design tools and methods for the implementation of new policies (e.g. Direct Project Costing, Harmonized Approach to Cash Transfers, rebased budgets, etc.) and support Bureaux in implementation; and,
Oversee the management of risk and clearance of financing and legal agreements on behalf of OFRM.
4. Supervise, monitor, and coordinate the analysis of the financial situation of UNDP, oversee the viability and sustainability of UNDP budgetary resources, understanding the reasons for strong/weak performance, including:
Coordinate and prepare BMS/OFRM client signature products, including the Bureau Financial Reviews and One-Pagers to BMS/OFRM’s clients, and support the continued development of OFRM products, services and solutions to improve the financial management performance of clients;
Manage the preparation of donor reporting, and accurate and timely financial reporting to the Executive Board, the Administrator, donors and other stakeholders; and,
In conjunction with the Bureau for Management Services, direct, supervise and coordinate input from BMS/OFRM into the ERM process and the preparation of the comments on all reports and management letters, of the United Nations Board of Auditors and the Office of Audit and Investigation.
5. As Deputy to the CFO, on operational matters, and, in conjunction with the Deputy to the CFO on resource matters, assists in discharging the direct responsibilities of the CFO for the financial operations of the Office of Financial Management, and supporting the CFO in exercising corporate financial management oversight, including:
Support the CFO in the management and executive of administrative matters related to the functioning of BMS/OFRM, including matters related to human resource and financial management; and,
Conduct representational functions by liaising with the Executive Board, donors, strategic partners and the financial community; liaising with counterparts in the UN system on finance and administrative issues, and representing UNDP at the HLCM/FB; liaising with UNDP headquarters senior management and Resident Coordinators, Resident Representatives, Country Directors and Operations Managers in Country.
The quality of service of the Deputy Chief Financial Officer, for Operations, Financial Policy, Innovation and Partnership will have a direct impact on the effectiveness and compliance with UNDP’s Financial Regulations and Regulations, policies and procedures as well as internal controls. Successful performance should result in improvements in the management of UNDP’s financial resources, and the financial competencies of UNDP financial functions, within regional bureaux, central bureaux and COs as well as BMS/OFRM. Furthermore it will have a direct impact on an effective support being provided to regional bureaux, central bureaux and COs, compliance with the financial framework, effective and efficient streamlined policies and procedures implemented as per best practices, Executive Board decisions relating to financial resource management as well as unqualified audit reports.
Competencies
Corporate Competencies
Demonstrates commitment to UNDP’s mission, vision and values
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Displays integrity in the conduction of its work
Management and Leadership
Leadership and vision – identifies strategic issues, opportunities and risks and empowers others to translate vision into results
Ability to develop and maintain strong and productive business relationships with clients in the UN system, UNDP HQ, regional centers and in Country Offices
Demonstrates openness to change and ability to manage complexities
Identify weakness to eliminate and identify strengths to promote
Ability to establish and spread best practices amongst the potential users
Strong orientation to delivering services and working with user communities. Proactive approach to understanding and developing relations within the United Nations System
Identify priority activities and adjusting priorities as required
Work collaboratively with colleagues to achieve organizational goals
Enabling a client-oriented environment
Effective management of human and financial resources – results oriented
Demonstrated team leadership capability – staff development and motivation a priority consideration
Professionalism
Demonstrated ability to provide strategic guidance and oversight in the area of financial and administrative management
Proven skills and ability to identify issues, formulate opinions, draw conclusions and recommend solutions
Proven competence, integrity and reliability in managerial performance in a highly demanding environment.
Proven ability to drive for change and improvement
Client Orientation
Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ingoing developments inside and outside the client’s environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects.
Communication
Speaks and writes clearly and effectively. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
Accountability
Takes ownership of all responsibilities and honors commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with the Financial Regulations and Rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments.
Judgment/Decision-Making
Takes decisions with an eye to the impact on others and on UNDP. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts. Determines that the actions proposed will satisfy the expressed and underlying needs.
Functional Competencies
Developing and maintaining strong and productive business relationships with UNDP internal audit function, and with the external auditors to discuss and agree the necessary changes to minimize risks within the organization
Understanding of the working of Enterprise Resource Planning (ERP) systems
Able to assess risks and correctly analyze the likelihood of them occurring. Able to then prioritize action to the risks with the biggest business impact
Strong understanding of regulatory frameworks and instruments
Strong financial management and accounting skills
Operates in compliance with organizational regulations and rules
Ability to understand the dynamics of the organization’s internal and external environments and participate in institutional development. Ability to coordinate and manage the delivery of financial services that meet customer needs and comply with accounting standards at the highest level of performance and accountability. Ability to formulate strategy and policy that contributes to the operationalization of UNDP’s goals, and advising on complex and important financial issues.
Ability to coordinate the preparation and conceptualization of ERP business specifications.
Required Skills and Experience
Education:
Advanced (Masters) University Degree in Finance or Accounting, and/or a professional accounting qualification from an internationally accredited institute of accountancy. Those with professional accounting qualifications from an internationally accredited institute of accountancy will have a distinct advantage. A professional accounting qualification certificate from an internationally recognized institute of accountancy.
Experience:
A minimum of 15 years’ experience in progressively senior financial management positions for large international organizations as well as audit experience in a large public auditing firm.
Demonstrated success in implementing corporate change management programs.
Demonstrated success in conceptualizing ERP business specifications.
High level of communication and inter-personal skills with demonstrated experience in managing large numbers of staff.
Proven record of integrity and probity.
Familiarity with international development would be an advantage. Developing country experience would be highly desirable.
A sound understanding of the UN system and environment.
Detailed knowledge and experience complying with IFRS or IPSAS.
Analytical capabilities combined with strong leadership, interpersonal, verbal and written communication skills.
Language Requirements:
Fluency in English.
Working knowledge of another UN language is an advantage, particularly Spanish or French
Disclaimer
Important information for US Permanent Residents (‘Green Card’ holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
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