Business Development Coordinator – LAC

Overview

This position supports the development and delivery of competitive proposals and supports cross-divisional proposal teams, including but not limited to the Education in Development, Communities in Transition, and Economic Growth Program Divisions and with Contracts & Pricing and Human Resources. The Proposal Coordinator will work within the parameters of Creative’s Business Development Policy and Procedures, including Creative’s Style Manual. S/he ensures adherence to all proposal policies, procedures, and timelines to support proposal development from solicitation release to submission that results in a technically and financially sound, responsive, and compliant proposal.

Reporting & Supervision:

The Business Development (BD) Coordinator provides general coordination and administrative support to Proposal Manager and proposal team. S/he reports to and is supervised by the Director of Business Development or designee, such as a Senior Business Development Manager.

Expected Outcomes:

• Coordination and oversight of assigned proposal development projects, ensuring the integrity of implementation of Creative’s proposal development process;
• Dynamic representation of the Business Development Division across other divisions within the Company;
• Proactive involvement within the international development industry and proposal management profession to stay abreast latest developments, innovations, and best practices.

Responsibilities

• Conducts all administrative tasks related to the bid pursuit, including setting up and maintaining files and records;
• Supports preparation of the Kick-off Meeting and requisite documents, including calendar, outlines, compliance matrix and so forth;
• Support Proposal Manager in finalizing teaming arrangements;
• Supports Proposal Manager in ensuring proposals are compliant with client requirements;
• Prepares and sends out documentation for subcontractors; collects required documentation, verifies documents are accurate and complete, tracks missing information;
• Helps Proposal Manager arrange and set up meetings, takes notes, and prepares reports;
• Tracks progress on recruiting and securing staff, including: develop job descriptions, ensure ads are posted, develop and maintain staffing matrices, review CVs for non-key and local personnel, and help identify short-term technical experts;
• Drafts, reviews and /or formats proposal documents, as needed;
• Tracks progress made in compiling proposal volumes, including all annexes; reports progress regularly to Proposal Manager;
• Contributes to pre-bid research efforts, as assigned;
• Convenes post-submission debriefing meetings to discuss processes and other issues and prepares written reports detailing lessons learned;
• Contributes to continuous business process improvement, including the revision of the Business Development Manual and creation of new templates and forms;
• Drafts graphics for proposals and/or coordinates with other departments to complete and produce final proposal graphics;
• Provides administrative support to management of BD consultants and vendors.**Qualifications**

Required Skills & Qualifications:

• BA in International Relations, Development, Political Science, or a related field;
• 2-3 years of work experience preferably in the international development field and including experience in USAID proposal development; or 1-2 years of experience and a Master’s degree in a relevant field;
• Strong writing, editing, and organizational skills;
• Meticulous attention to detail;
• Ability to work independently with minimal supervision; and
• In-depth knowledge and use of database, spreadsheet (Excel), word-processing (Word), document production (Adobe), and presentation (PowerPoint) software.

Desired Skills & Qualifications:

• Second language, such as French, Spanish, or Arabic;
• Experience using Sharepoint;
• Experience with and knowledge of Adobe Illustrator.

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