View Vacancy – Executive Officer and Environment Policy Lead – Providenciales

Main purpose of job

Executive Assistant to the Governor (head of post) and policy lead on environmental issues.

Roles and responsibilities / what will the jobholder be expected to achieve?:

• Manages and maintain His Excellency the Governor’s diary, calendar and schedule of events.
• Carries out follow up work related to calls or meetings and liaison with Policy Officers where applicable.
• Ad-hoc record keeping of meetings where applicable.
• Tracks and follows up on requests from Ministers, Senior Officials and members of the public.
• Filters general information, queries, phone calls and invitations to H.E the Governor by responsibly redirecting or taking forward such contact as appropriate. Maintaining contacts database.
• Preparing official correspondence and preparing background material for meetings.
• Policy lead on environmental issues, including public information campaigns e.g. COP 26, Blue Belt and engagement on UK funded project work in TCI.
• Leads on British Registration and Naturalization, accepting application and vetting before forwarding on to London to be processed and coordinating swearing in ceremonies.
• Lead on Biometrics Enrolment in the Governor’s Office (PLS).
• Lead officer for events, receptions, and visit such as VIP, FCDO and OGD officials.
• Work along with the Events Committee within the Governor’s Office to organize and plan official events.
• Lead on securing transport and accommodation bookings for all official visitors when travelling to TCI in accordance with FCDO GEG, where possible.
• Lead on forwarding laws passed in TCI House of Assembly to London to be reviewed and gazette.
• Notify TCIG stakeholders of visiting ships and obtain TCICAA & TCIAA approvals for aircraft e.g. US coast Guard and Royal Navy.
• Secretary to the Mercy Committee.
• Coordinates travel and accommodation requirements and ensures arrangements are in place for H.E the Governor that matches his requirements.   
• Keeps and maintains an accurate record of expenditure (i-expenses).
• Maintains and supports IT infrastructure in the Governor’s Office (PLS) by ensuring that all IT equipment is property secured at close of play.
• Back-up accountant to Corporate Service Manager.
• Performs any other policy or administrative duties as determined by H.E the Governor.
• Support the Head of the Governor’s Office, Executive Director and Policy Manager as determined by them.

Resources managed (staff and expenditure):

Governor’s expenses and CSSF program funds where applicable.

• A degree and three (3) years relevant experience or
• Ten (10) years on the job experience without a degree.
• High level of written and oral communication skills.
• Customer service and interpersonal skills.
• Good problem solving skills and ability to use own initiative
• A team player with good problem solving, time management skills and delivery to deadlines.
• Experience of providing administrative and logistical support.
• Ability to work well and have a flexible approach to work whilst under pressure.
• An extensive knowledge of Microsoft Office Suite. 

Must have the legal status to live and work in Turks and Caicos Islands .