Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Protocol, Visits and Events
The United Kingdom Mission to the United Nations in Geneva represents the interests and policies of the UK at the UN and is recruiting a highly motivated Visits and Events intern.
This internship offers the opportunity to work closely with the Visits and Events Officer on a wide range of events for the Ambassador and Head of Mission, and on official visits.
The Visits and Events Officer will guide the intern and provide on-the-job training.
We expect the intern to be based in Geneva most of the time due to the nature of work. Unfortunately, we are unable to help with costs associated with temporary relocation.
Main Duties and Responsibilities:
- Main tasks will include preparing guest lists and invitations, communication with guests and other Missions and International Organisations by email and phone, preparing official written communication with the UN and other International Organisations;
- Tasks will also include booking meeting rooms, restaurants or hotels for the visitor(s) and updating the hospitality guidelines, contact lists and other databases on behalf of the Outer Office;
- Additional tasks include supporting the Visits and Events Officer in the organisation of the Mission’s Queen’s birthday party celebration;
- In quieter periods and if the Intern is interested, he/she may have the opportunity to spend time with one of our teams (Economic, Human Rights, Disarmament, Migration, Health, Humanitarian).
- Fluent written and spoken English (C1* level according to the Common European Framework of Reference for Languages);
- Intermediate level of French (B1* level according to the Common European Framework of Reference for Languages);
- Education: candidates will ideally have a qualified or currently undertaking studies in Communications, Events Management, Business Administration, Hospitality or a related field. Candidates without a qualification but with equivalent professional experience will also be considered;
- Motivation: a strong interest in communications, Events Management, Business Administration, Hospitality or a related field;
- Good time management skills and a keen eye for detail;
- Comfortable with IT and able to deal confidently and professionally with colleagues and contacts at all levels;
- A willingness to help others is essential;
- Flexibility: our work is fast moving and priorities can shift suddenly. We are looking for someone who can be agile. If you enjoy variety, then this role will suit you perfectly;
- Willingness to undergo a mandatory security check.
- Previous work experience in this area would be a big plus.
Changing and Improving, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace
18 July 2021
Internship
Full-time, Fixed term, with possibility of renewal
40
Europe, Eastern Europe & Central Asia
Switzerland
UK Mission to the Office of the United Nations, Geneva
International Organisation Delegation
1
1450
1 October 2021
All applicants should have permission to live and work in Switzerland. Applicants must hold a full passport valid for at least 18 months for any EU / Schengen country.
EU and EFTA nationals do not require visa sponsorship along with Nationals of: Brunei Darussalam, Japan, Malaysia, New Zealand, Principality of Andorra, Principality of Monaco, San Marino, Singapore, United Kingdom, Vatican.
The UK Mission will offer the intern a monthly training allowance of 1,450 CHF. Please note that interns will need to arrange and pay for their own travel and accommodation, as well as any other living costs and are subject to Swiss taxes. This internship will be for a period of 6 months.
The cost of a monthly travel card within Geneva will be reimbursed as will the cost of travel insurance up to the value of £250 for the duration of internship.
The final appointment and commencement of internship will be dependent upon successful security clearance.
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”. We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
The successful candidates will be invited to attend a MS Teams interview.
Please be advised that the UK Mission will not be able to meet any cost during the Recruitment and Selection process, Security Check nor the costs connected with relocation if offered a job.
* Please note Common European Framework of Reference for Languages: Learning, Teaching, Assessment indicates Level C1 as Mastery or proficiency Level which comprehends that a person can understand with ease virtually everything heard or read; can summarize information from different spoken and written sources, reconstructing arguments and accounts in a coherent presentation; can express themselves spontaneously, very fluently and precisely, differentiating finer shades of meaning even in the most complex situations. For more information please click on the following link CEFR.
B1 level, according to CEFR (independent user) – can understand the main points of clear standard input on familiar matters regularly encountered in work, school, leisure, etc. Can deal with most situations likely to arise whilst travelling in an area where the language is spoken. Can produce simple connected text on topics which are familiar or of personal interest. Can describe experiences and events, dreams, hopes & ambitions and briefly give reasons and explanations for opinions and plans.
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