Foreign, Commonwealth and Development Office (Policy & Political roles)
Chancery
Main purpose of job:
Executive Assistant to the Consul General/Deputy Governor of Pitcairn Islands and Corporate Services Assistant to British Consulate General in Auckland. To provide quality organisational and administrative support.
Roles and responsibilities:
Executive Assistant:
- Arrange meetings, visits and engagements for the CG in Auckland, across NZ and with the Pitcairn network.
- Project based activity in support of CG.
- Manage the Consul General’s (CG) diary.
- Organise internal meetings; liaising with the British High Commission in Wellington, the Foreign Commonwealth and Development Office in London, the Pitcairn Islands and the Auckland based Pitcairn Island Office
- Support to Administrator on Pitcairn Island with transit visits through NZ and French Polynesia.
Corporate Services (CS):
- Ensure that the Consulate runs smoothly by application of professional administrative standards and early identification of office management issues affecting the building and staff.
- Liaise with service providers, the Corporate Services team in Wellington; the Facilities Management Office and building managers to ensure action is taken to resolve issues, tracking and monitoring progress.
- IT Support Officer.
- Ensure the FCDO’s health and safety standards are recognised and adhered to at the Consulate.
- Ensure Post security requirements are applied and maintained at the Consulate.
Finance:
- Manage Pitcairn Governor’s budget, profiling spend accordingly.
- Routinely review, profile and account for CG’s travel, business hospitality and representational spend within advised budgets and ensure Corporate Services Manager is kept updated with anticipated variances especially if any large payments are anticipated;
- Procure items for the Administrator of Pitcairn, liaising with the Pitcairn Island Office over expenditure made on the Island.
- Procurement of BCG Office stationary, supplies and goods.
- Ensure all procurement and associated processes are completed correctly and without delay.
- Oversight and responsible for the office petty cash
Correspondence/General:
- Manage incoming and outgoing mail.
- Manage correspondence (including telephone calls) from internal/external contacts and the general public.
- Meet and greet visitors.
- Supervise cleaner.
- Arrange video conferences and booking of conference room.
- Scan / photocopying documents.
- Manage logistics for visiting VIPs (i.e. visiting Ministers).
- Crisis Support.
- Support to Auckland Consular Corps.
Resources managed:
- Staff – N/A
- Monitoring and management of the Pitcairn Island budgets of approx £60,000 per annum.
- Management of the Consul General’s Representational, Business Hospitality and Travel expenditure within the limits set by the Corporate Service Manager.
- High quality professional Executive Assistant experience at a senior level.
- Office Management experience.
- Competent in oral and written English.
- Financial Management and budget monitoring skills.
Collaborating and Partnering, Delivering Value for Money, Managing a Quality Service, Delivering at Pace
23 July 2021
A2 (L)
Part-Time, Permanent
32
Asia Pacific
New Zealand
Auckland
British Consulate General
1
NZ$66,265pa (NZ$5,528 per month) full time prorated to reflect 88% employment
30 August 2021
Part time 32 hours per week. Days and hours as agreed with line manager.
Normal office hours are 8.45am am to 5.00pm. Your part time working pattern is negotiable with the Consul General and flexible working is encouraged. Some flexibility may be required to meet surges in workload.
The British High Commission is committed to learning and development for all staff, placing a strong emphasis on both personal and team development.
Appointment is subject to a 90 day trial period and gaining and maintaining Posts security clearance requirements.
Open to New Zealand citizens, permanent residents, partners/dependents of UK-based diplomatic staff currently posted in New Zealand and holders of a current work permit.
Employment offers are subject to successful clearance of pre-employment checks. No accommodation or relocation expenses are payable in connection with this position. Candidates must have or be able to obtain work authorisation for New Zealand in order to apply.
Staff recruited locally by the High Commission are subject to Terms and Conditions of Service according to local New Zealand employment law. Only short-listed applicants will be contacted regarding the next phase of the selection process.
For more information on the work of the British High Commission, visit our website – http://www.gov.uk/government/world/new-zealand.
Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
Please note that your application must be submitted before 23:55 on the day mentioned in the above field “Application deadline”.
Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above.
To those applicants not short-listed, we extend our appreciation for considering the British Government as a potential employer.
The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.
To help us track our recruitment effort, please indicate on the application form /in your cover letter where (ngotenders.net) you saw this job posting.