View Vacancy – Marshall Scholarship Administrative Assistant

Main purpose of job:
We are seeking a temporary (13 weeks) part-time (16 hours a week) administrative assistant to assist Post with the Marshall Scholarship process and climate matters in the run up to the UN Climate Change Summit in Glasgow (COP26).

Roles and responsibilities / what will the jobholder be expected to achieve?:

• General administrative/communication duties
• Manage communication with applicants, universities and members of the selection committees 
• Attend meetings and collect score data using Microsoft Excel and Google Docs
• Collating all Marshall Scholarship applications and distributing to committees
• Track expenses for applicants and catering
• Assist with media communications regarding scholarship announcements
• Supporting events and visits for NY Climate Week and COP26
• Maintaining environmental best practise guide

Essential on arrival: 

•Attention to ability to multi-task
•Strong organisational detail and skills 
•Ability to work under pressure of tight deadlines
•Ability to maintain a good telephone manner and a positive and polite attitude
•Ability to handle confidential documents with personal information
•Strong computer skills, particularly Microsoft Excel and Google Docs 
•Interest and desire to work in a multi-cultural environment

Under US State Department requirements, the UK Government in the US may only employ, as non-diplomatic staff, persons who are US citizens, US Permanent Residents or A visa holders with EAD cards*. If you hold a visa other than an A visa you are not currently eligible to work at our office. Please refer to our website for information on exceptions to this policy at www.gov.uk/government/world/usa. All selected candidates are subject to background checks and will require a security clearance prior to starting work.
*A visas are acceptable at the Embassy and Consulates. The UK Mission to the UN (UKMIS) accepts G visas, and British Defense Staff (BDS) outposts accept A or NATO visas.