Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Corporate Services Support
Main purpose of job:
This is an interesting and varied part-time role (20.5 hours per week) in the Corporate Services Team (CST) at the British Consulate-General in Hong Kong.
It is an excellent opportunity to develop transferrable skills in competences such as leading and communicating, collaborating and partnering, managing a quality service and delivering at pace.
The position requires a pro-active, practical and hands-on approach to ensure functions and processes are efficient, effective and represent good value for money.
Roles and responsibilities / what will the jobholder be expected to achieve?:
Logistics
- Provide clear, up-to-date guidance and logistical support to UK based diplomatic staff arriving / departing Hong Kong (including on, but not limited to: visas, passports, accreditation and freight). Draft and issue any correspondence required to support these processes.
- Update, every six months, the FCDO Geographical Expenditure Guide for Hong Kong.
Contract Management
- Conduct, in collaboration with the British Council, annual contract re-tender exercises to identify marker hotels and a preferred airline for the Consulate.
- Act as primary point of contact at the Consulate for hotels and airlines, building strong working relationships with key suppliers.
Procurement
- Work closely with the Community Liaison Officer at the Consulate to facilitate payment of education / transport fees, and handle other formalities, for UK based staff arriving in Hong Kong with family.
- Manage the invoicing and payment of various Consulate accounts, ensuring compliance with the FCDO purchase to pay process.
Induction
- Work closely with the CST HR team to organise quarterly staff inductions at the Consulate, consistently seeking feedback on, and implementing improvements to, the induction process.
Corporate Services Support
- Provide administrative support to the Head of Corporate Services and the Corporate Services Managers, including assisting with ad hoc projects and new initiatives.
- Provide resilience support / cover within CST.
Other
- Contribute to wider activities at the Consulate through active involvement in a range of staff committees.
Learning and development opportunities (and any specific training courses to be completed):
The British Consulate–General provides a number of learning opportunities for staff and also actively encourages them to undertake self-development.
This is a part time role working 20.5 hours a week. The expectation is the incumbent will work/spread these hours over 5 days a week.
- Fluent in English – both written and spoken.
- Strong communication and organisational skills.
- Proficient in Microsoft Office applications.
- Corporate services/HR experience and / or relevant qualifications.
- Previous experience working for the UK government or other international organisations.
- Fluent in Cantonese.
Leading and Communicating, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace
3 August 2021
A2 (L)
Part-Time, Permanent
20.5
Asia Pacific
Hong Kong SAR
Hong Kong SAR
British Consulate General
1
8,891
27 September 2021
This position is open to Hong Kong citizens, permanent residents, and partners/dependants of UK-based diplomatic staff currently posted in Hong Kong. Employment offers are subject to successful clearance of pre-employment checks. No accommodation or relocation expenses are payable in connection with this position. Candidates must have or be able to obtain work authorisation for Hong Kong in order to apply.
The British Consulate-General offers several different types of learning opportunities. On line training will be provided for this role. The BCG also offers the opportunity for staff to bid for funding for individual training needs associated with the role.
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.
We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.
To help us track our recruitment effort, please indicate on the application form /in your cover letter where (ngotenders.net) you saw this job posting.