Project Management Specialist

IMPORTANT INFORMATION:

Close relatives¹ of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB.

¹Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle

Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9).

In the event that the staff appointed to a new category (i.e. from AS to NS, or from NS to IS) is rated at 2 or lower in the first two performance reviews after appointment at the new level, they will return to the level occupied immediately prior to their appointment in the new category.

Overview

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 68 members.

The position is assigned in the Portfolio, Results and Quality Control Unit (SAOD-PR) within the South Asia Department (SARD). SARD is responsible for providing leadership innovation, lending, project implementation and knowledge sharing for ADB’s sector and thematic work that covers operations in Bangladesh, Bhutan, India, Maldives, Nepal, and Sri Lanka. SAOD-PR is responsible for supporting SARD management in planning, monitoring, and coordinating the department’s activities in key results areas.

To view ADB Organizational Chart, please click here.

Job Purpose

The Project Management Specialist will contribute to portfolio management of ongoing loans, technical assistance (TA) projects, and grants; recommends corrective actions and provides support for addressing implementation problems to enable the improvement of portfolio performance in general; support the department in planning and monitoring the implementation of a range of project and program management activities and implementation plans, including assistance in developing and reviewing departmental project completion reports (PCR) and technical assistance completion reports (TCR). The incumbent will report to the Advisor and Head of the SAOD-PR Unit and may supervise national and administrative staff.

Responsibilities

• Supports conduct of periodic portfolio reviews and monitoring of portfolio across the department;
• Coordinates with project teams in the implementation of loan and TA projects and provide guidance and advice for the identification, resolution, and implementation of action items needed to resolve implementation issues and problems, such as project specific issues and complex contractual problems;
• Advises project officers on the deployment of international experts for project related matters, including arbitration;
• Manages the departmental PCR and TCR program along the following lines:
o Sequences PCR and TCR program so that submission timelines can be met;
o Develops a support system of consultants that will aid project officers in the delivery of the PCR and TCR program;
o Following ADB’s guidelines for evaluation, reviews PCRs and TCRs and advises project officers on document quality;
o Conducts PCR/TCR trainings and activities for advocacy, dissemination, and knowledge building to improve overall quality;
o Reviews adherence of procedures in evaluation, procurement, recruitment of consultants, and contract administration to the ADB Guidelines and Project Administration Instructions in coordination with IED, SPD, PPFD and other departments on all matters pertaining to PCRs and TCRs;
o Regularly monitors the status of all PCRs and TCRs and coordinates with staff to ensure lessons learned are fully incorporated in the project cycle.

Qualifications

Relevant Experience & Requirements

• University degree in Economics, Finance, Engineering, Social Science, or other related fields, preferably at post-graduate level or its equivalent;
• At least 6 years of relevant experience in project processing and administration in different sectors;
• For internal applicants – Procurement Accreditation Skills Scheme (PASS) accreditation preferred (non-accredited applicants may be considered though will be required to complete accreditation within 1 year of appointment);
• Familiarity with a multilateral institution’s policies and procedures;
• Strong analytical, negotiation, interpersonal and communication, and multidisciplinary skills;
• Ability to communicate effectively with key clients in developing member countries;
• Ability to write effectively, particularly technical papers and studies;
• International experience working in development in several countries;
• Able to utilize and share relevant knowledge to benefit the broader ADB community;
• Good interpersonal and communication skills and ability to work with individuals from different cultural/national backgrounds;
• Excellent oral and written communication skills in English;
• Please refer to the link for ADB Competency Framework for International Staff Level 3 and 4.

General Considerations

The selected candidate, if new to ADB, is appointed for an initial term of 3 years.

ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Please note that the actual level and salary will be based on qualifications of the selected candidate.