Other British Government Departments (Partners across Government, including UK Visas)
MOD (Ministry of Defence)
Main purpose of job:
As the Royal Air Force (RAF) Team Support Officer your role will be to assist both the Air and Space Attache and the Assistant Air and Space Attache maintaining a smoothly running department of the British Defence Staff United States (BDSUS). Principally this will involve diary management of the principles and organising meetings, travel, and budget oversight.
Roles and responsibilities / what will the jobholder are expected to achieve?
Conduct administrative day-to-day support for both the Air and Space Attache and the Assistant Air and Space Attache. This will include the following:
•Travel Bookings. Arrange accommodation, travel and transport, as required for the Principal and team members in support of team activities. Organise all travel using HRG Tool and local procedure to book internal and international travel. Ensure best value for money and efficient use of Principal’s time. Prepare travel and hospitality business cases, adhering to Government policy.
•Meetings. Support the RAF Team’s smooth management to include: supporting RAF Team meetings, booking rooms, including appropriate virtual meetings, MS Teams and Skype.
•Entertainment. Assisting in the organisation of the Principal and Team official functions, to include assisting in preparing business cases for official entertainment and functions, maintaining guest data, compiling guest lists, managing invitations, obtain industry sponsorship (working closely with the Defence Trade Team), and meeting/greeting guests. Maintain official hospitality book.
•Finance. Oversee RAF budget, and monitor, control and track authorised T&S and Official Hospitality expenditure. Report quarterly to the Assistant Air and Space Attache and to BDSUS Finance as directed.
•Data Management. Ensure that data is correctly stored on the MODNET computer system and controlled on SharePoint. This will include the appropriate handling of official sensitive and classified documents and e-mails in accordance with policy. Champion electronic ways of working amongst the team members.
•Engagement. Maintaining desk-level contacts in key Government Departments, Congressional, DoD, industry and foreign embassy offices to support our engagement activities.
Essential on arrival:
•Working knowledge of Microsoft Office Applications including Microsoft Outlook.
•Strong interpersonal skills, including the ability to be professional, confident, courteous, and to work with high performing individuals.
•Strong independent judgement with a proven ability to take on responsibility.
•Strong budget management skills.
•Proactive with the ability to multi-task with strong organisational and problem-solving skills.
•An ability to be discreet with the ability to handle sensitive material appropriately. Accordingly, the job holder must hold a valid British Passport and must be able to attain the required Security Clearance.
Under US State Department requirements, the UK Government in the US may only employ, as non-diplomatic staff, persons who are US citizens, US Permanent Residents or A visa holders with EAD cards*. If you hold a visa other than an A visa you are not currently eligible to work at our office. Please refer to our website for information on exceptions to this policy at www.gov.uk/government/world/usa. All selected candidates are subject to background checks and will require a security clearance prior to starting work.
*A visas are acceptable at the Embassy and Consulates. The UK Mission to the UN (UKMIS) accepts G visas, and British Defense Staff (BDS) outposts accept A or NATO visas.
Desirable:
•Understanding of UK defence and UK government.
•Previous history of working in general administration duties.
Seeing the Big Picture, Making Effective Decisions, Collaborating and Partnering, Delivering at Pace
29 August 2021
A2 (L)
Full-time
40
Americas, Caribbean & Overseas Territories
United States
Washington
British Embassy
1
$21.36
29 November 2021
The learning and development opportunities, including through formal training courses, are excellent. On taking up post you will have to complete mandated data protection training as well as in-house training on defence computer systems. The job provides scope to broaden knowledge and experience through getting involved in the breadth of UK/US defence engagement.
The UK Government operating in the US offers a substantial benefits package including generous leave, a choice of medical insurance, 401(k) matching up to 7%, extensive learning opportunities and a great work/life balance.
Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.
Internal candidates must inform their supervisor before they apply to a different position.
Only successful candidates will be contacted. Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.
The British Embassy is committed to a policy of equal opportunities and to creating a diverse working environment, free from discrimination, where everyone is included and treated fairly, based on merit alone. We are an equal opportunity employer, making all employment decisions without regard to race, gender, gender identity, religion, national origin, citizenship, disability, age, sexual orientation, political affiliation or any other criterion protected by law.
To help us track our recruitment effort, please indicate on the application form /in your cover letter where (ngotenders.net) you saw this job posting.