Administrative Coordinator, Executive Office

Job Summary:
We seek a detail-oriented, and highly organized individual to provide administrative and coordination support to our Executive Office.  Reporting to the Chief of Staff, you will support the administration and team coordination for the Executive Office. You will partner with the Chief of Staff and General Counsel on efficient calendar management and prioritization, travel coordination, and the provision of senior administrative support.

This position is remote due to Covid-19, but you will be based in Washington, DC once restrictions have lifted.

Job Responsibilities:

• Provide administrative support to WRI’s Chief of Staff and General Counsel including: managing calendars, scheduling appointments, making travel arrangements, securing travel visas, answering phones, and drafting correspondence;

• Support Chief of Staff and General Counsel in tracking of tasks/meetings/emails and prioritization of tasks to ensure timely follow-up and execution;

• Support Executive Office team meetings;

• Prepare and monitor expense reports and timesheets to ensure timely submission and approval;

• Facilitate recruitment of new hires – prepare job descriptions, guide managers through hiring process, monitor Jobvite and assist with on-boarding of all new team members;

• Update web and intranet sites and review for out of date information

• Support ongoing efforts to improve the Executive Office’s administrative systems and processes;

• Other administrative tasks as required.

Job Qualifications:

• Bachelor’s degree in relevant field is desired, relevant work experience in lieu of degree is accepted

• Minimal of 2 years’ experience as a personal assistant, special assistant, executive assistant

•  Must be adaptable to rapidly changing priorities and have the ability to manage multiple projects with varying deadlines

• Demonstrated capacity to work well under pressure and successfully manage multiple deadlines and competing demands

• Patience and perseverance in understanding and explaining issues to partners, contractors and other team members

• Must be willing to attend meetings outside of regular, local business hours with notice to accommodate colleagues in other time zones

• Excellent communication skills, including the ability to work well in a geographically dispersed team

• Professional demeanor, superior people skills and ability to maintain confidentiality

• Excellent computer skills in MS Office (Outlook, Word, Excel, and PowerPoint), web-based communications (e.g., Microsoft Teams, Zoom, etc.), etc.

• Commitment to WRI’s mission and values and interest in environment and development issues

• Superior organizational skills and attention to detail

• Demonstrated judgment and problem-solving skills

• Ability to be flexible and work independently or in a team environment

• Able to set priorities and solve a range of problems independently

• US work authorization is required for this position

Potential Salary:
$53,000 – $68,000. Salary is commensurate with experience and other compensable factors.

How to Apply:
Please submit a resume with cover letter. Applicants must apply through the WRI Careers portal to be considered.

Executive Office:
WRI’s Executive Office assists our top senior leadership, including the President and CEO, Chief of Staff and General Counsel. We work with leaders in government, business, and the non-profit community to forge alliances that further the Institute’s work; with media to spread WRI’s messages; and internally with staff on the development of programming and resources. WRI is committed to ensuring gender equity across our program portfolios. As such, you may be expected to support attention to gender where appropriate.

WRI Overview:
World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade in order to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean.

We are passionate. We value our diversity of interests, skills and backgrounds. We have a flexible work environment. And we share a common goal to catalyze change that will improve the lives of people. Our shared ideals are at the core of our approach. They include: integrity, innovation, urgency, independence and respect.

The foundation of our work is delivering high-quality research, data, maps and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
 
We have been growing rapidly: our staff has doubled in size over the past 5 years and our operating budget is now $150 million. Founded in 1982, WRI has a global staff of 1,000+ people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, and the United States as well as a growing presence in other countries and regions.  

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices.