Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Corporate Services Support
Main purpose of job:
Overseeing the daily activities of the Lagos Transport Unit Workshop in compliance with FCDO policy and post regulations.
Roles and responsibilities / what will the jobholder be expected to achieve?:
Administration
- Line Manage and assign tasks to all members of staff of the Transport Unit Workshop
- Prepare vehicle maintenance schedule (Routine & Preventive)
- Prepare Leave Rosters for all members of the Transport Unit Workshop
- Conduct routine meetings with the Transport Manager and/or his deputy
Vehicle Maintenance
- Ensure all vehicles being used are roadworthy.
- Strictly adhere to the weekly Preventive Vehicle Maintenance Schedule specific to Armoured Vehicles
- Strictly adhere to the monthly Routine Vehicle Maintenance Schedule for all vehicles
- Ensure vehicles undergo Full Service biannually or at every 10,000 km over the 5 years vehicle lifespan of 100,000 km.
- Call-in vehicles for remedial actions after they have been identified as faulty through the completed Daily FCDO Vehicle Checklist by drivers.
- Carry out diagnostic tests on vehicles to confirm what repairs are required for individual vehicles
- Monitor tools and machinery used by the Mechanics to ensure they are being properly used and maintained
- Closely monitor and ensure that requested parts by the mechanics are appropriate and are being used accordingly
- Ensure that Mechanics are properly geared up with the relevant PPEs when carrying out their duties
- Ensure vehicles being deployed for Upcountry trips are inspected and/or serviced before embarking on such trips and inspected on their return
- There must be Tool Boxes for all vehicles being deployed for Upcountry trips
- Ensure a tidy and safe environment is maintained at all times in line with health and safety standards
- Ensure vehicles of UK-Based Officers are properly maintained and billed accordingly.
- Please note: Maintenance work on Official vehicles supersedes that of private vehicles.
Ordering of Vehicle Spare parts
- Identify fast moving consumables and ensure when orders are being made, 70% of all them are ordered from our overseas suppliers
- Local purchases must be in line with British Standards
- Liaising with the Requisition Team, Transport Manager and Store Keeper to raise Requisitions/Purchase Orders (POs) for depleted stocks and ensure there are adequate replacements for fast moving consumables.
- All items must be authorised by the Transport Manager and/or the Deputy before purchase.
Record Keeping
- Collaborate with the Store Keeper to ensure proper records of repairs and corresponding costs are kept up to date in relevant logbooks
- Keep updated technical logs of all repairs and maintenance carried out on each vehicle
- Keep monthly records of vehicle servicing/maintenance schedule
- Track all replaced parts in collaboration with the Store Keeper to ensure they are properly disposed of in accordance with local Laws
- Collaborate with the Store Keeper in submitting a monthly report on the cost of maintenance of all BDHC vehicles for the attention of the Transport Manager
- Ensure vehicle accessories such as wheel Braces, First Aid kits Boxes, Fire Extinguishers, etc are intact and in place
Any Other duties
- Carry out assigned tasks as directed by the Transport Manager
- Previous experience in maintaining Toyota Land Cruiser Armoured, Toyota Prados and IVECO Vehicles
- Experience of managing a large team to deliver a quality service in a high pressure environment
- Flexible approach to problem solving with an ability to think on their feet
- Demonstrate good interpersonal skills, self starter able to work with minimal supervision
- Good organisational skills – capable of working quickly and accurately
- Budgeting and financial management experience
- Proficient use of Microsoft Office tools
- Language: English, A good command of both verbal and Writing
- Relevant training records / certifcates in Vehicle Maintenance, General Administration, Customer Services.
- Familiar with the Nigerian transport system and the Lagos road networks
- Possess a valid drivers licence
Making Effective Decisions, Leading and Communicating, Managing a Quality Service, Delivering at Pace
10 September 2021
A2 (L)
Permanent
Africa
Nigeria
Lagos
British Deputy High Commission
N 431, 507.86
1 November 2021
Working patterns:
Full time position, with core working hours between 07:30 – 15:30 hours, Monday to Thursday and 07:30 – 12:30 hours on Friday. However, the job holder will need to be flexible to respond to incidents and operational demands as the need arises.
- Please check your application carefully before you submit, as no changes can be made once submitted.
- Employees recruited locally by the British Deputy High Commission in Lagos are subject to Terms and Conditions of Service according to local employment law in Nigeria.
- All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
- The responsibility lies on the successful candidate to;
- Obtain the relevant permit
- Pay fees for the permit
- Make arrangements to relocate
- Meet the costs to relocation
- The British Deputy High Commission does not sponsor visas/work permits except where it may be local practice to do so.
- Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
- Information about the Foreign and Commonwealth Office Competency Framework can be found on this link:https://www.gov.uk/government/publications/civil-service-competency-framework Please note: AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
- Reference checking and security clearances will be conducted on successful candidates.
- The British Deputy High Commission will never request any payment or fees to apply for a position
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