Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Finance
Due to COVID-19, you may experience some delay in the progress of this recruitment campaign. We are working hard to minimise any disruption. You may find more information in the Additional Information section below.
The British Embassy in Paris is part of a world-wide network, representing British political, economic and consular interests overseas. It is also part of the UK’s France Network (including offices in Lyon, Bordeaux and Marseille and representation to international organisations in Paris (OECD and UNESCO) and Strasbourg (CoE)) and is now looking for a Accountant to cover a parental leave.
Main purpose of the job:
- To run Post accounts and maintain the Embassy’s official bank accounts and cashboxes held at Accounts Office.
- To provide a professional accounting service to all teams on the platform.
- Liaise closely with the Corporate Services and Programme teams to ensure that suppliers receive their payments on time.
- Ensure bank and cash balances reconciled by the end of each month.
- Ensure that the FCDO’s audit requirements are strictly adhered too.
Main roles and responsibilities:
- Work with budget holders and staff to ensure compliance with GTPC (Global Processing Centre) procedures for Distribution Sets, Invoices, Debit and Credit memos, miscellaneous receipts, and Network Post Accounts (NPAs) including correctly accounting for spend and reducing the risk of fraud
- Receive, review and submit invoices to the GTPC for processing. Investigate problem invoices and resolve within the deadline provided
- Monitor the post official cash box and bank accounts. Process and record all cash payments and receipts, on the NPA as per the guidance
- Work alongside the Accounts Assistant to prepare the Country Based Staff monthly payroll accounting duties.
- Assist the Finance Manager in carrying out the housekeeping of the Invoices on Hold, Goods receipted and not invoiced, the Open Purchase Orders reports according to the Financial Performance Compliance Indicators.
- Perform the End of Month tasks according to FCDO guidance
- Work with the GTPC to ensure balance sheet accounts are reconciled on a regular basis
- Respond to queries from the Senior Management, GTPC and Finance Hub on financial transactions and submit returns within agreed timelines.
- Entering and maintaining the Miscellaneous receipts records and ensuring that debts are collected in a timely manner
- Receiving funds into the Embassy Accounts according to the FCDO guidance and procedures. Performing the Cash In Transit transactions and working with the GTPC on bank accounts reconciliation
- Assist the Finance Manager to maintain the Local Budget records by preparing and submitting the Cash Funding Forecast Profiles returns as per the published guidelines and assisting in responding to the challenge sessions with the Regional Finance Hub
- Preparing and monitoring an accurate Funding Profile for the Financial Year
- To proactively analyse the accounts and highlight discrepancies
- To manage the relationship with the local bank
- Fluency both in English and in French
- Accounting skills
- Previous role as an accountant
- Excel
Seeing the Big Picture, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace
14 September 2021
A2 (L)
Full-time, Fixed term, with possibility of renewal
35
Europe, Eastern Europe & Central Asia
France
Paris
British Embassy
1
EUR
€3350 (gross)
4 October 2021
31 March 2022
This is a full-time and maternity leave cover contract until the 31st of March 2022, with possibility of renewal.
All appointments are subject to professional background check satisfactory security clearance. The successful applicant will be required to provide a copy of his/her passport or national identity card for all nationalities held, an up-to-date criminal record (casier judiciaire) for recent countries of residence (which can be obtained online at https://www.cjn.justice.gouv.fr/cjn/b3/eje20 ), two written proofs of address (utility invoices and/or bank statements) and two references.
Staff recruited locally by the British Embassy in France are subject to Terms and Conditions of Service according to local French employment law and FCDO guidance for Country Based Staff. The posts we offer are not an entry point into the UK’s Diplomatic Service.
Your application will only be considered if you follow the guidance below:
- Your application must be sent in English only.
- Your application must clearly indicate all nationalities you hold.
Visa/work permit requirements: Candidates must currently hold the independent right to live and work in France and be prepared to ensure that right remains throughout the scope of the contract.
Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.
We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
Please be advised that the British Diplomatic Missions will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.
Languages: *Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.
Information due to COVID-19:
- You may experience some delay in the progress of this recruitment campaign and we are working hard to minimise any disruption;
- Interviews will be done remotely if the existing situation determines this to be the right course of action;
- Starting date may be delayed depending on circumstances at the time and it will be agreed with the selected candidate.
To help us track our recruitment effort, please indicate on the application form /in your cover letter where (ngotenders.net) you saw this job posting.