Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Estates
The British Embassy in Paris is part of a world-wide network, representing British political, economic and consular interests overseas. It is also part of the UK’s France Network (including offices in Lyon, Bordeaux and Marseille and representation to international organisations in Paris (OECD and UNESCO) and Strasbourg (CoE)) and is now looking for a Operational Services Officer for our UK Delegation in Strasbourg (UKDEL).
This is a temporary job to cover parental leave. The role is to coordinate services within the UK Delegation (UKDEL) both in and outside the office.
The selected candidate will be responsible for operational requirements of the estate. The officer would need to ensure that office spaces are functioning and supplies are restocked, inventory management and stocktaking, making small purchases and ordering office and Residential supplies. The role will involve office time (emails, inventories, paperwork, bookings) and out of the office organising events, the Residence and supplies.
Roles and responsibilities:
- Ensuring the Delegation Office, Residence and Official residential properties are in satisfactory order by giving oversight of the maintenance works including health and safety issues.
- Preparing for UK Delegation visits and events and providing assistance during events eg organising catering, food orders, setting up and clearing up after events. Arranging payment of caterers bills or other ad hoc purchases (and accounting for these on the online system).
- Arranging regular servicing and maintenance of machines and equipment (including cutlery and tableware).
- Assistance to the Ambassador’s PA on administrative procedures and Protocol.
- Booking hotels and organising transport for events if needed.
- Helping with daily security issues eg locking up, managing garage.
- Organising mail and courier services.
- Occasional driving of the official car and regular driving of the Delegation utility vehicle. Organising basic vehicle maintenance.
- Fluent French and English (both written and spoken, C1 level for CEFR framework);
- Experience/knowledge of administrative duties, managing an office;
- Familiarity with IT tools such as Microsoft Word, Excel and Outlook;
- A full driving licence valid in France (proof document will be requested).
- Events management, purchasing experience;
- Knowledge of the Council of Europe and/or working in a Delegation or Embassy.
Building Capability for All, Delivering Value for Money, Managing a Quality Service, Delivering at Pace
14 September 2021
A1 (L)
Full-time, Temporary
35
Europe, Eastern Europe & Central Asia
France
UK Delegation to Council of Europe, Strasbourg
UK Delegation
1
EUR
2711 (gross)
10 October 2021
This a full-time and parental leave cover contract until 8 March of 2022.
All appointments are subject to professional background check satisfactory security clearance. The successful applicant will be required to provide a copy of his/her passport or national identity card for all nationalities held, an up-to-date criminal record (casier judiciaire) for recent countries of residence (which can be obtained online at https://www.cjn.justice.gouv.fr/cjn/b3/eje20 ), two written proofs of address (utility invoices and/or bank statements) and two references.
Staff recruited locally by the British Embassy in France are subject to Terms and Conditions of Service according to local French employment law and FCDO guidance for Country Based Staff. The posts we offer are not an entry point into the UK’s Diplomatic Service.
Your application will only be considered if you follow the guidance below:
- Your application must be sent in English only.
- Your application must clearly indicate all nationalities you hold.
Visa/work permit requirements: Candidates must currently hold the independent right to live and work in France and be prepared to ensure that right remains throughout the scope of the contract.
Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.
We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
Please be advised that the British Diplomatic Missions will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.
Languages: *Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.
To help us track our recruitment effort, please indicate on the application form /in your cover letter where (ngotenders.net) you saw this job posting.