Consultancy: Review of security management system

The Swedish Fellowship of Reconciliation, SweFOR, is seeking to engage consultant services to conduct a review of its security and protection system including digital security.

SweFOR is an ecumenical Swedish non-governmental non-profit organization founded in 1919 with head office in Stockholm. We work for the promotion of human rights and non-violent resolution of conflicts by raising awareness in Sweden and strengthening human rights defenders, civil society movements and organizations in Colombia, Guatemala, Mexico, South Sudan and Maghreb region. Our work is mainly funded by public grants through the Swedish International Development Cooperation Agency (Sida) and The Folke Bernadotte Academy (FBA), but also by different foundations, ecclesiastical collections and donations from members.

Security and risk analysis is essential in our work both within the organization and towards partners. Our aim in all security related work is to reduce threats and vulnerabilities and to strengthen the organizational capacity. SweFOR has limited material resources and relies heavily on the knowledge and key expertise of its staff and our methodological toolbox. This means that our focus working with security is on strengthening capacities, deepening knowledge and analysis, rather than providing physical protection and resources.

It is also about taking a proactive role in assuring prevention of risks in our own environment as well as in the contexts where our partners work. All staff is expected to follow security policies and act in a way that will not expose oneself, colleagues or partners to risk.

Policies and guidelines reflect the organizational structure differentiating domestic and international operations as well as local staff from expatriated staff. They line out responsibilities, actions to be taken in given situations, general preventive measures, security rules and consequences in case of violation of rules and provide tools and templates for analysis etc.

Aim

This assignment aims at assessing the adequacy and coherence of SweFOR’s security management system, its organizational performance in and integration of security and protection matters in its work. It should consider both preventive and reactive measures, including political response mechanisms, and the practice of it as well as the written systems as such.

Scope

The scope of the assignment is limited to the working areas in which security and protection issues are most predominant, i.e.:

• Head office response vis-à-vis:
  • staff at country offices
  • staff located at the head office on field visits
• Country offices vis-à-vis its staff

• Organizational digital security

  Assignment and deliverables

  The consultant is expected to identify possible weaknesses and make recommendations for improvement addressing the topics listed below.

  • On-the-job experience considering existing and sharing of in-house knowledge and expertise
  • Training with a special view on the high turnover and how we manage to train new staff at all offices as well as of the training of country representatives
  • Awareness of and attitude towards security on an organizational level considering ownership of security rules, compliance and shared standards
  • Security and protection matters as part of the planning process and work plans
  • Assignment of responsibilities considering resources, needs and areas of responsibility with a special view on emergency situations
  • Mechanisms and routines for analyzing and reacting to security incidents
  • Routines for evaluating security and adaptation of security and protection management

  The evaluator will deliver**:**
  * A plan and schedule for how the evaluation will be conducted, including individuals to interview, key questions, and a timeline for the evaluation process.
  * A draft report to be shared and discussed with SweFOR staff prior to completing the final report.
  * A final evaluation report, including recommendations to inform and improve future work.

  All deliverables of the evaluation should be presented in English.

• FOR FURTHER INFORMATION, PLEASE SEE FULL TERMS OF REFERENCE: https://krf.se/2021/09/01/call-for-tenders-review-of-security-management-system/