Property and Materiel Officer

4210

Property and Materiel Officer

USD$81,385 (plus benefits)

Fixed term

The position has a specified period of employment of two-year term, with the possibility of extension/renewal or conversion to indeterminate. This competitive staffing process may be used to create an eligibility list of qualified candidates for this position with various tenures, including indeterminate, term, assignment/transfer, and/or acting opportunities at the Consulate General of Canada and Permanent Mission of Canada to the United Nations in New York, which might arise in the 12 months following the completion of this competition.

Officer

LE-07

Canadian Consulate General in New York & Permanent Mission of Canada to the UN

04-10-2020 at 23:59 UTC+1 / GMT+1

Under the direction of the Property and Material Manager in coordination with the wider Property & Material team, plans and administers services related to the procurement and preventative maintenance of the Mission\’s staff quarters, official residences and chancery; plans and administers activities related to interior decoration of staff quarters, and the supply and maintenance of required furnishings, equipment and appliances; maintains contact with local real estate and construction industries, negotiates lease renewals and repair and maintenance contracts, and provides consultative services in respect to purchasing; supervises several locally-engaged staff; prepares the annual input and updates to the property management system as well as the multi-year property maintenance plan which includes estimates and budget input for operations and maintenance requirements; and performs other duties.

A bachelor’s degree from an accredited college or university; OR an acceptable combination of an associate’s degree and 7 years relevant experience to the specific areas of competence required by the position.
Experience:
• At least four (4) years of progressively responsible recent experience providing administrative services and budget management in a professional work environment, including experience in at least one (1) of the following areas: residential property management, facilities management, procurement, operations management;
• Recent experience in project management;
• Recent experience providing front-line client service;
• Recent experience with Microsoft Office Suite; and
• Recent experience researching, writing reports, and presenting to management.

*Recent as defined in the last 6 years.
Rated requirements:
Knowledge:
• Knowledge of property management, including leasing and acquisition/sale of properties in the local market;
• Knowledge of facilities management, including preventative maintenance, repair, upkeep of buildings and physical resources;
• Knowledge of the New York City real estate market including relevant building codes and regulations;
• Knowledge of procurement and contracting from suppliers and service providers;
• Knowledge in working with Microsoft office applications and mobile platforms;
• Knowledge of inventory management and warehousing/storage; and
• Knowledge of budget management, including business planning, preparing budgetary forecasts, trend analysis and reports.

Abilities:
• Ability to evaluate problems, analyse options and provide recommendations for solutions;
• Ability to project manage, plan, organize and manage multiple priorities, resolve problems within tight deadlines and work under pressure;
• Ability to assign, coordinate with team members and manage the work performance of staff and contractors;
• Ability to manage resources, plan and forecast resource requirements, analyse and provide strategic advice;
• Ability to negotiate and obtain value for money through procurement and contracting;
• Ability to work in teams and achieving results to meet team objectives; and
• Ability to communicate effectively both orally and in writing, including the drafting of reports.

Personal Suitability:
• Sound judgement;
• Adaptability/Flexibility;
• Client Focus;
• Team-oriented; and
• Integrity.

• Knowledgeable in French.
• Property Management/Real Estate Management certificate.

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Normal hours of work for this position are in accordance with the Locally Engaged Staff (LES) regulations of 37.5 hours per week.

• Eligibility for a Government of Canada Reliability Status which includes a criminal and credit background check; and
• Independent work authorization in the U.S. and status in accordance with the US protocol directives for foreign missions.

This position is open to eligible applicants who meet all of the essential qualifications and conditions of employment. • Currently reside in the U.S.

All applicants should apply by October 4, 2020 (5PM EST). In completing their applications, candidates will confirm that they meet all the essential requirements and relate their work experience to the position description. Hard copy applications will not be accepted.

Candidates are required to upload a cover letter and CV in English or French. Applications which do not include the requested documents or information in the CV or cover letter will be rejected. Any additional information must be included as part of these two attachments.
Candidates who are unable to submit their application due to technical difficulties must report these to: [email protected] prior to the closing date. Failure to do so will result in the application being rejected

Important Notes:
• Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our on-line portal. Candidates should only apply using a laptop or desktop computer.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.

JD-CompetitionNotice-LE-07PropertyandMaterielOfficer(EN).pdf