View Vacancy – HR Intern

Main purpose of job:

To assist the HR Team of the British Consulate in Rio de Janeiro and provide support to Corporate Services Team (Security and Transport,  Estates and IT departments) to deliver a good level of service to internal and external clients. 

Roles and responsibilities / what will the jobholder be expected to achieve?:

Provide general assistance to the sector team, which includes:

• Assist in planning and controlling staff leaves;
• Support the HR team by managing the employees’ timesheets and updating their monthly TOIL;
• Support the induction process of new employees by organizing documents and updating information on the presentation slides;
• Support the management of trainings and courses;
• Organize and update the documents of staff;
• Assist in the appraisals process and support the communication of the process;
• Support the recruitment and admission process;
• Assist in organizing events;
• Update databases;
• Make reports;
• Research for new suppliers, products or technical assistance for existing products;
• Liaise with suppliers and contractors, quoting and organizing maintenance works;
• Organize the transport booking;
• Support internal clients;
• Set up IT equipment such as VTC and computers when necessary;
• Book hotel and flights;
• Keep sector charts, texts and presentations updated with accurate information;
• Ad hoc duties as necessary (e.g. photocopies, escort visitors within the building, filing etc).

Have an education/degree ongoing (HR Management, Administration and Psychology are an advantage). He/she should possess an excellent command of written and spoken English and Portuguese with strong organisational, communication, proactiveness, customer service, team-working.

Language: English/Portuguese

Level of language required: Advanced/Fluent