View Vacancy – Estates Manager (SWE21.421)

The British Embassy in Sweden is part of a worldwide network, representing British political, economic and consular interests overseas. We are now looking to recruit an Estates Manager. 

The new hire will manage the Estates Team, including staff and contractors. Lead estates projects, operations and supplier management to ensure a safe and compliant platform for all staff. The Estates Manager will also be responsible for Health & Safety policy and operations.

A strong candidate is likely to be administrative or specialist by nature, someone who will persist in order to finish a job and achieve results.

You should be steady, thorough and have the ability to work within a structured environment where parameters have been clearly defined.

Main duties and responsibilities:

Estates Management (40%)

• Lead and manage local estates teams, operations, supplier performance, contracts and maintenance activity;
• Ensure estates activity is in line with the local staff charter;
• Monitor and forecast estates budgets and expenditure;
• Update local leadership team on estates matters, escalating as required;
• Oversee local management of estates systems and data. 

Governance (20%)

• Plan, measure and monitor estates performance against set targets, preparing reports as required;
• Ensure that a proactive risk management approach is taken to all work, ensuring compliance with UK and local standards;
• Prepare and respond to any audit and assessment requests, ensure compliant record keeping;
• With regional procurement hub, tender, manage and oversee all estates procurement and suppliers to ensure service level agreements are met.

Technical (15%)

• Plan, manage and oversee estates projects, preventative and reactive maintenance using the forward maintenance register and global account managers accordingly;
• Provide local technical expertise, escalating to Technical Works Officers where required.

Housing (10%)

• Oversee the sourcing of residential properties, lead negotiations and make recommendations to the post housing committee (PHC);
• Play active role in PHC responding to all Estates queries and concerns.

Health & Safety (10%)

• Maintain a safe, compliant and supportive working environment for all staff and diplomatic families; 
• Oversee health and safety activity, owning policy, guidance and monitoring standards;
• Act as deputy fire safety manager;
• Lead on sustainability plans to meet global targets.

Team Support (5%)

• Support other members of the corporate services team as required;
• Responsible for estates contingency plans and act as the coordinator in crisis situations;
• Deputise for the corporate services manager during periods of absence.

• Excellent Swedish and English language skills (C1 level or above under the CEFR*);
• At least 3 years’ experience in Estates management;
• Customer Service skills;
• Experience in managing maintenance teams;
• Resilient, able to deal with pressure and work flexibility to deal with competing demands;
• Project Management;
• Knowledge of local Health & Safety laws and procedures.