Executive Assistant to the CEO

ORGANIZATIONAL OVERVIEW

The END Fund is the world’s leading collaborative philanthropic investment vehicle dedicated to controlling and eliminating neglected tropical diseases (NTDs). NTDs are parasitic and bacterial infectious diseases – including intestinal worms, river blindness, trachoma, schistosomiasis and lymphatic filariasis – that affect over 1.7 billion people globally. The END Fund’s vision is to ensure people can live healthy and prosperous lives free of the risk of NTDs and has set out to accomplish this by:

• Mobilizing and investing resources for maximum impact,

• Advocating for innovative, integrated and cost-effective NTD programs; and

• Facilitating philanthropic and private sector engagement to end these diseases.

By engaging a community of activist-philanthropists and taking a systems approach, the END Fund works in collaboration with governments, local and international NGOs, pharmaceutical companies, and academic partners on the global campaign to control and eliminate the most prevalent NTDs by 2030.

Since our founding in 2012 through 2020, with our partners, the END Fund has provided over 1.1 billion treatments for NTDs worth more than $1.3 billion. In 2020 alone, we reached more than 91.9 million people with more than 133.6 million NTD treatments, representing an almost 10-fold increase from 2012. The END Fund works globally in 25 countries, with a primary emphasis in Africa.

You can learn more about the END Fund and our 2020 impact story here.

ABOUT THE END FUND’S EXECUTIVE OFFICE

The END Fund’s Executive Office (EO) is composed of the Chief Executive Officer, the Lead, Culture & Talent, and the Executive Assistant to the CEO. The department serves the entire organization providing strategic leadership and guidance, working across all teams, and managing relationships at the highest level. The department is responsible for helping to shape the organization’s culture in line with our values, ensuring that our organizational goals are met and that we are mission and vision aligned. The Executive Office is seeking a go-getter who is excited about working in a global organization to support a busy executive.

THE OPPORTUNITY

The Executive Assistant will play an integral role in the day-to-day support of the Chief Executive Officer. The Executive Assistant will be in charge of handling information requests and performing administrative functions such as drafting and sending correspondence, scheduling meetings and preparing briefing materials, booking and managing domestic and international travel for the CEO, and liaising with our Board of Directors. Additional responsibilities will include supporting event planning and logistics (virtually and in-person once we can safely do so), preparing presentations for the CEO and supporting speaking engagements, and support on Executive Office initiatives. The successful candidate may also assist in non-routine correspondence and assembling confidential and sensitive information.

The Executive Assistant will serve as the primary point of contact for a diverse group of important external callers and visitors, as well as internal contacts at all levels of the organization. The successful candidate will be a self-starter with the ability to remain organized in a fast-paced environment, a problem solver who loves piecing together logistics, and most importantly, someone who understands the value of high-level administrative support.

ESSENTIAL FUNCTIONS & CORE COMPETENCIES

• Manage high volume of internal and external scheduling requests, maintain calendar, coordinate logistics as they pertain to meetings, proactively identify and resolve scheduling conflicts, and invite/confirm attendees in advance of meetings

• Align meeting requests with organizational priorities and goals, occasionally schedule and organize meetings across multiple teams in the organization

• Schedule and manage travel for CEO, including air, hotel, and other travel needs, as well as creating travel itineraries and briefing packets to prepare CEO for travel

• Serve as a note-taker in regularly scheduled meetings and coordinate follow up

• Add and update information in contact relationship management system (Salesforce)

• Update and manage monthly expense reports (Concur)

• Maintain all CEO office files in an organized electronic filing system (Google Drive)

• Help create a welcoming environment and make sure the office is adequately prepared when the CEO is hosting meetings in-office with external stakeholders

• Perform general administrative and clerical duties

• Other duties and responsibilities as assigned

EXPERIENCE AND EDUCATION

• Prior office experience required; international NGO experience a plus

• Finds joy in being the person who “makes the trains run on time”

• Exercises independent judgment and time-management to plan, prioritize and organize diversified workload

• Self-starter who enjoys working in a fast-paced environment

• Proactive and willing to ask for help when needed

• Demonstrated cultural sensitivity and ability to represent the END Fund respectfully to diverse audiences

• Exceptional interpersonal and both written and verbal communication skills

• Ability to work independently as well as a part of a collaborative team

• Confidence and poise to interact regularly with executives inside the organization as well as partners, foundations, corporate donors, and high-net worth individuals via email, phone, and in-person encounters

• Flexible in a dynamic work environment

• Strong organizational skills

• Detail-oriented

• Computer savvy with a demonstrated ability to learn new systems quickly **