Common Services Officer

4217

Common Services Officer

265,964.00 TT plus benefits

Indeterminate

This position is an LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Port of Spain, Trinidad and Tobago

Officer

LE-07

Port of Spain, Trinidad and Tobago

09-10-2020 at 23:59 UTC+1 / GMT+1

Working in the Common Services team of the High Commission of Canada in Trinidad and Tobago under the general direction of the Management and Consular Officer, the incumbent is the focal point for providing a wide range of services, guidance and support to clients within the High Commission. The incumbent leads on key finance and HR responsibilities related to and including property management, financial tracking, human resources, information management, and materiel management/procurement. The position is also responsible for the management of an assistant and a receptionist.

Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

Language:
Fluency in English (oral and written)

Experience:
• A minimum of four (4) years of recent and direct experience in office administration, finance and HR • Experience in managing client and stakeholder relationships and in providing client service support to customers/clients; • Demonstrated experience in budget planning and forecasting using electronic tools: IMS, Excel, Word, Finstat, Strategia, HRMS, TransUnion, LesPay, ACH(RBC) • Experience supervising employees; • Experience in providing advice, and written reports to management and/or clients on office administration issues including HR.

Rated Requirements

The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

Abilities/Competencies:
• To communicate information to clients or stakeholders. • To build and sustain a network of contacts; • To manage multiple priorities with tight deadlines; • Sound judgement; • Initiative; • Teamwork

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• Must be able to work overtime on short notice on occasion; • Must be available for occasional duties outside normal working hours (i.e., evenings and weekends); • Hours of work: Normal hours of work for this position are in accordance with Locally-Engaged Staff regulations of 37.5 hours per week. The successful candidate must be willing to work evenings and overtime as required. • Travel: This position may require occasional travel throughout Trinidad and Tobago.

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Open to employees of the High Commission of Canada – Trinidad and Tobago currently occupying an indeterminate or term position at the mission, who meet all of the essential requirements stated below, and whose applications are received by the closing date. Please note that the High Commission of Canada in Port of Spain, Trinidad and Tobago does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor.

How to apply:
•Candidates are required to upload a cover letter and CV in English or French. Applications which do not include the requested documents orinformation in the CV or cover letter will be rejected. Any additional information must be included as part of these two attachments.
•Candidates who are unable to submit their application due to technical difficulties must report these to: Not available! prior to the closing date. Failure to so will result in the application being rejected

Important Notes:
•Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our on-line portal.Candidates should only apply using a laptop or desktop computer.
•Only applications submitted in one of the official languages of Canada will be accepted (English or French).Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official languagein their application.
•Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact informationis provided and updated as required.
•Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
•Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
•The High Commission of Canada in Port of Spain, Trinidad and Tobago does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
•Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
•The results of this recruitment process may also be used to establish an eligibility list of qualified candidatesfor similar openings at the High Commission of Canada in Port of Spain, Trinidad and Tobago which might arise in the 12 months following the completion of this recruitment process.
•Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture.
•Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination,as well as encouraging and supporting employees to learn and develop their skills and competencies.