Fundraising Coordinator

1. Purpose of the Position:

Reporting to the Grant Proposal Officer (GPO), the role of the Fundraising Coordinator is to support the Fundraising Department in the implementation of GFP’s fundraising strategy, with an emphasis on identifying donors and funding opportunities, supporting in the preparation of grant proposals and reports, and maintaining fundraising knowledge management systems. The Fundraising Coordinator will be highly detail-oriented, organised and apply best practices and the highest standards of accuracy, and support in securing new and increased funding for Generations For Peace programmes, research and capacity development.

2. Responsibilities:

Proposal Development Support (50%)

• Developing proposal plans, timelines, and templates in compliance with specific donor requirements
• Researching background materials (including country context analyses, country strategies, previous proposals, donor strategies, reports, and research studies), and gathering input of Programmes Department and GFP Delegates and Pioneers to support production of relevant, informed, and locally responsive proposals and reports
• Supporting in the preparation of strategically tailored proposals for donors and partners, including preparing supporting documents, applying best practice and the highest standards of accuracy, taking personal responsibility for the quality of all GFP proposals to donors and partners
• Ensuring effective handover of successful proposals for implementation by the Programmes team and supporting them in the grant kick-off process

Donor and Partner Relationship Development and Management (25%)

· Researching prospective donors and partners and identifying new prospects and funding opportunities, including by monitoring grant opportunities, forecasts, calls for proposals, and peer NGOs, and advising the Fundraising Department and Senior Management Team on opportunities relevant to Generations For Peace through grant opportunity summaries

· Scheduling and participating in donor and partner meetings and obtaining feedback from donors and partners to allow Generations For Peace to respond to their needs

· Leading on select donor and partner relationships, serving as the primary point of contact for them with GFP, and cultivating mutually beneficial relationships with donors and partners for prepositioning and follow-on funding opportunities

· Providing capacity building and support to GFP Pioneers, Delegates and Local Partners in fundraising, donor and partner engagement and proposal development.

Fundraising Knowledge Management (20%)

· Updating and maintaining GFP’s fundraising databases, including donor databases and tracking processes (i.e. Blackbaud eTapestry), and grant opportunity monitoring and proposal databases, through data gathering, entry and cleaning

· Developing, updating and maintaining prospective and confirmed donor and partner files and documents on the server, including all documents related to fundraising and proposals.

• Supporting the maintenance of GFP’s online fundraising platforms and tools, including updates to fundraising pages on the GFP website, crowdfunding sites, payment processors, online subscriptions, donor mailing lists, etc., in close collaboration with the Grant Proposal Officer

· Utilizing the server, OneDrive, MS Teams, Blackbaud eTapestry and other systems to improve and innovate Fundraising Department fundraising and knowledge management practices

· Providing administrative and logistical support to Fundraising Department colleagues, including but not limited to scheduling meetings with donors and partners, preparing and submitting procurement and financial documents, updating and submitting registration documents, and other duties as assigned

• Participating in intra- and inter-departmental meetings to ensure collaboration and coordination between and among the Fundraising Department and other colleagues; including but not limited to weekly meetings with GPO, bi-weekly Fundraising meetings, coordination calls with other departments, Facetime with Programmes, all-staff meetings and presentations, etc.

Grant and Donor Compliance (5%)

· Developing templates for donor reports, carefully following donor guidelines with regards to formatting and content

• Supporting in the preparation of high quality, impact-driven reports for donors and partners, applying best practice and the highest standards of accuracy, taking personal responsibility for the quality of all GFP reports to donors and partners
• Reviewing grant reports prepared by other colleagues, ensuring they comply with donor priorities and guidelines and persuasively describe GFP’s proposed actions from proposals and grant agreements
• Ensuring effective close-out grants by supporting close-out activities and engaging donors for follow-on funding opportunities

3. Key Results Areas:

• Funding opportunities identified
• Funding support secured
• Knowledge management, continuous learning and improvement
• Teamwork and contribution to the broader work of the organisation
• Personal development

4. Generations For Peace Values:

• Leadership: demonstrating personal leadership and fostering leadership, responsibility and initiative in others
• Respect and Tolerance: showing respect and tolerance for all Staff, agents, suppliers and contractors
• Empowerment and Teamwork: supporting capacity development of the Department, and supporting all other staff as a team player in creating impact
• Responsibility: demonstrating and encouraging responsibility, accountability and transparency, professionalism, care and diligence in respect of all people and property, and the brand and reputation of the organisation; seeking quality, effectiveness, sustainability, efficiency and good value for money; to maximise positive impact whilst minimising risk

5. Education, Qualifications, Competences, Skills Required:

Essential:

• Bachelor’s Degree minimum, in a relevant discipline
• Strong interest in playing a supporting role in fundraising processes in a growing non-profit
• Ability to identify relevant funding opportunities from governmental, non-governmental and UN donors and understand complex eligibility and compliance requirements
• Ability to distil large volumes of information on donors and partners and produce high-level summaries and talking points
• Ability to engage with donors and partners, identifying and communicating areas of shared interests and potential collaboration
• Experience drafting high quality communications in different formats
• Excellent spoken and written English, and in particular top quality written English communications
• Excellent attention to detail and time management skills
• Ability to handle multiple competing deadlines and priorities in a fast-paced environment, and to work some nights and weekends as required to meet deadlines
• Excellent computer skills (documents/spreadsheets/databases/presentations/multi-media/calendars/email)
• Cultural sensitivity and understanding of different interpretations of communications approaches in different global, regional, and local contexts
• Interest in global current affairs, conflict resolution and peacebuilding, and international development
• Proven ability to fit into a young, diverse, dynamic team as a team player, leader, mentor, and capacity-builder

Preferred:

• At least one-year experience in fundraising, business development, grant management and/or research
• Knowledge of key donors and donor priorities relevant to GFP’s mission
• Experience and track-record in securing funding from governmental and UN donors through donor engagement and grant-writing
• Experience in an international peacebuilding organization
• Proficiency in Arabic is useful but not required