Grants Coordinator

AT OXFAM, WE WON’T LIVE WITH POVERTY.

Together we can end extreme poverty for good. Will you join us?

Grants Coordinator

Closing date: – Midnight (GMT), Date 22^nd November 2021

Interview date: – TBC

Vacancy reference: – INT7996 – Grants Coordinator

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.*

Shaping a stronger Oxfam for people living in poverty.

ABOUT OXFAM

Oxfam is a global movement of people who won’t live with the injustice of poverty. Together we save and rebuild lives in disasters. We help people build better lives for themselves. We speak out on the big issues that keep people poor, like inequality, discrimination against women and climate change. And we won’t stop until every person on the planet can live without poverty.

Oxfam GB is a member of the international confederation Oxfam.

OUR TEAM

To work with Oxfam’s beneficiaries and partners to overcome poverty and suffering and to advocate and campaign for policy, knowledge, attitude, and practice change to help achieve Oxfam’s strategic change objectives in country.

Job Purpose

To work with Oxfam’s beneficiaries and partners to overcome poverty and suffering and to advocate and campaign for policy, knowledge, attitude, and practice change to help achieve Oxfam’s strategic change objectives in country.

Core Details

Location: Erbil

Our Package: As Per Oxfam Salary Scale

Internal Grade: C2 Global

Contract type: fixed term

Job Family: Funding

Hours of work: 40 Hours Per Week

This role reports to: Business Development and Fundraising Coordinator

Screening checks: All successful candidates will be screened through Refinitiv World-Check One to comply with counter terrorism and financial sanctions regulations.

key Responsibilities

Grant Management and Compliance:

• Supports staff and partners in ensuring compliance with Oxfam and donor requirements and compliance on the uses of restricted funds, including budget monitoring, amendment requests and timely flagging of problems;

• Supports/leads on the development, review and submission of high quality financial and narrative reports, ensuring consistency, accuracy, clarity and timely submission in compliance with Oxfam policies and procedures as well as donor contractual requirements. Works with programme, logistics and finance staff to continuously improve the quality of Oxfam’s reporting;

• Supports the Country Business Development and Fundraising Coordinator with communications to donors and Oxfam affiliates, including responding to information requests, income tracking, and contract amendments;

• Take lead in monitoring the progress of each grant in terms of implementation, burn rates, donor and internal compliance, context and beneficiaries, and implementing partners;

• Review reports (narrative, financial and relevant annexes) to ensure compliance with Oxfam’s and relevant donor’s guidelines

Donor Regulations:

• Provide support to and ensure full awareness to relevant departments (specifically funding, programme, finance and logistics) on compliance with donors’ regulations and requirements, and coordinate with HQ-based donor focal points;

• When relevant, summarise donors’ rules and regulations in concise, user-friendly notes;

• Keep abreast of changing donor guidelines and compliance, and building capacity of relevant staff members on these new changes;

• Lead grant kick-off workshops, and facilitating the development of HR, spending, activities and supply plans for each donor grant.

Information and Systems Management

• Responsible for the grants management system as the main tool for donor contract management; maintaining up to date allocation, income, reporting and other contract records;

• Maintains restricted funding information systems and records on donor contracts and income data on the shared drive, project management system and on hard files;

• Maintain up to date donor logs, reflecting donor engagement meetings and other relevant information;

• Provide training and support to programme and other staff on the use of grants management system;

• Contribute to regional monitoring reports particularly on compliance and system maintenance issues;

• Take lead in accurately filling and sharing Funding Grids and Forecast Income growth on a periodic basis.

New Business Development

• Supports the Business Development and Fundraising Coordinator and programme teams on the development and submission of high-quality project proposals to donors, including providing information on donor requirements and submission schedules.

Support in Capacity Building

• Work with staff at all stages of the programme cycle in developing skills to meet donor requirements;

• Working with the Business Development and Fundraising Coordinator to design and implement capacity assessments and formal and informal training for programme teams and partners on planning, securing and managing restricted funds. This may include coaching and accompaniment including required support to field based staff and partner organisations;

• Develop tools/materials to support programme teams to understand donor contract requirements;

• LEAD contract start-up and other compliance training sessions, within the country office, field offices and with implementing partners;

• Review partner grant budgets, activity plans and partnership agreements to ensure compliance with donor requirements and Oxfam policies and procedures.

Other

· Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women’s rights

· Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles

skills, experience and knowledge

Essential

· A substantial experience and knowledge of planning for, securing and managing funds from institutional donors, such as EC, ECHO, DFID, OFDA/ USG, BMZ, GFO and UN agencies;

· Sound skills in capacity building in relation to fundraising, donor contract management, donor compliance and programme development;

· Self-motivated, target-driven and an entrepreneurial approach to fundraising opportunities;

· A team player with highly developed interpersonal, influencing and relationship skills;

· Excellent communication skills – both written and verbal (English);

· Good administrative and numerical skills and attention to detail;

Desirable

· Knowledge of NGO programming in emergencies.

· Knowledge or experience of Oxfam’s programme work.

· Knowledge of Oxfam GB’s internal contract management system (based on peoplesoft).

· Good knowledge and awareness of issues related to Oxfam’s strategic objectives and theories of change.

· Strong proven ability to identify and articulate strategic and policy issues through effective oral and written briefs.

· Proficiency in Arabic.

· Knowledge of the Middle East region.

Key Attributes

· Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities

· Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work

· Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible

Organisational Values

· Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions

· Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen

· Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences