View Vacancy – Public Diplomacy & Chevening Programme Internship

Main purpose of job:

To support the Public Diplomacy and GREAT Campaign Officer in delivering the embassy’s public diplomacy strategy, which seeks to coordinate relationships and programmes in Bogota and beyond. This includes managing contacts databases, public diplomacy programmes stakeholders databases, communications and other activity are happening outside Bogota, and supporting organisation for meetings, often working closely with the Political Counsellor and Press team.

The role also focus on supporting the Public Diplomacy and GREAT Campaign Officer and the Deputy Chevening Officer (when available) in implementing the administrative & financial tasks, communications responsibilities on a minor scale the marketing strategy for Chevening scholarships, the UK’s flagship programme for foreign post-graduates studying in the UK.

The internship’s minimum time is 6 months, but is strongly desirable 1-year availability.

Roles and responsibilities / what will the jobholder be expected to achieve?

• Improve the functionality of stakeholder database (data base management).
• Support administrative tasks of ongoing Chevening selection activity as required (promotion, filing, reporting).
• Supporting logistical requirements of ongoing Chevening Marketing, promotion and selection process, including virtual arrangements and events.
• Coordinate all administrative requirements of Chevening selection process, including virtual arrangements and events.
• Keep adequate records and information management of Chevening Programme.
• Keep record (both physical and digital) of the Team’s expenditures and Purchase Orders
• Support a more active and widespread Chevening network by updating databases, organising meetings, booking venues and liaising with the Chevening and UK Alumni network.
• Work with the Chevening Alumni Colombia association to administer thematic groups and their events.
• Arrange the logistics and provision of services for Chevening and some Political Section events. (For instance, accommodation, transport, catering, audio-visual equipment, and special need requirements).
• Keep records of suppliers, services and support financial management of Outreach and Chevening Programmes.
• Responsible, creative, good communication and well organised and committed to the job.
• Works well under pressure and against deadlines, able to deal effectively with stressful and difficult situations,
• Good time management skills.
• Coordinate an up-to-date list of Embassy programmes, visits and other activities outside of Bogota (working closely with the Press Team in their role supporting the Embassy’s Programme Board.)

Essential on arrival:

• Excellent organisational skills; attention to detail; resilience – the ability to work under pressure; strong team player.
• Excellent communications skills, responsible and committed.
• Currently enrolled in the last semesters of university degree in, International Relations and Government degrees, Business Administration, Services, Commerce, Social Communications or related fields (journalism, advertising, etc.).
• Available full-time and able to work sporadically on nights and weekends when events requires it.
• Sociable, able to interact and collaborate with different teams.
• Works well under pressure and against deadlines, able to deal effectively with stressful and difficult situations
• Fluent in both written and spoken English and Spanish.
• Interest in the UK.

Must have the legal right to work in Colombia.

Language requirements:

Language: Spanish and English.

Level of language required: Spanish (native), English (minimum B2 certified with IELTS, TOEFL or equivalent).