Foreign, Commonwealth and Development Office (Policy & Political roles)
Science and Innovation
Main purpose of job:
The role ensures the smooth operation of the Science and Technology Network in the British Consulate in Shanghai. The jobholder will co-ordinate and implement science and innovation events and projects in East China, including managing project and administration budgets, looking after logistics, organising meetings and processing relevant paper work. The role also supports cross-cutting work across the China network. In addition, the role involves working with the Communications team to plan science-related communications.
The successful candidate will have strong numerical skills, attention to detail and work well as part of a team, including providing research on developments in science and innovation and assisting the sector leads for Health and Life Sciences. The role holder will provide administrative support, booking transport, updating the stakeholder database and managing stakeholder relations, and may be required to translate on occasions.
Roles and responsibilities / what will the jobholder be expected to achieve?:
Managing finances and admin tasks
Tracking project and admin budgets throughout the year. Become familiar with FCDO Prism system and the new financial system which will come online soon. Accounting for all expenses on Prism system, processing invoices, setting up suppliers, working with vendors, general financial enquiries. Being responsible for forecasting and accounting administration spending. Attention to detail needed.
Project and event co-ordination and implementation
Support team in planning and delivering science and innovation events and activities, for example, working with partner organisations, venues, booking transport, planning itineraries and management of other logistics. For events, managing registration process, guest list, working with event partners, catering, negotiating costs etc. Strong customer and stakeholder management skills required. Familiar with Microsoft Word, Excel and PPT
Desk research and sector-support
Desk research and activity planning, in particular in Life Sciences sector. Delivery of project activities. Opportunity to take lead on project activities and events and cultivate series of science and innovation contacts. All projects build towards UK science and innovation objectives of delivering R&D partnerships and commercial outcomes and of supporting UK science policy aims.
Communications
Working with Comms team and lead for science and innovation communications in Beijing, planning comms activities for East China via Weibo, WeChat, gov.uk website and other channels.
Resources managed (staff and expenditure):
Management and processing of Project Budget (approx. £50,000) and section Travel & Entertainment budget (approx. £10,000). No line management responsibilities.
Essential on arrival:
- Must be fluent in English and Chinese
- Admin and budget management experience
- Basic Microsoft Office skills, including Word, Excel and PPT.
Language requirements:
Chinese: Native-level (all)
English:
Spoken: Excellent/Highly Proficient
Written: Excellent/Highly Proficient
- Translation experience
- Familiar with IT/online conferencing facilities
- Interest in science and innovation
Making Effective Decisions, Collaborating and Partnering, Delivering Value for Money, Managing a Quality Service
21 November 2021
A2 (L)
Full-time, Fixed term, with possibility of renewal
35
Asia Pacific
China
Shanghai
British Consulate General
1
CNY
Chinese: CNY 11,272 ; British: CNY 15,789
3 January 2022
This position is being advertised as a 24 months fixed term position in Shanghai, and will be extended subject to performance and availability of funding.
External Non-Chinese National Candidates
Due to local Government measures to prevent the spread of Covid-19, including strict entry restrictions, applicants who are non-Chinese nationals are likely to face significant obstacles when seeking residence permits, or travel into China. Please familiarise yourself with the latest restrictions and processes before applying. The British Embassy and Consulates General cannot cover the cost of transport, quarantine or accommodation for applicants who require work permits.
We offer a competitive package, which includes basic salary, good leave entitlement, and insurance plan, etc. The gross starting salary (before all deductions) for this position is RMB 11,272/ month for Mainland China Nationals and an abated monthly salary of RMB 15,789/ month for British Nationals and spouses/ partners (all nationalities) of diplomats who are ‘W’ (diplomatic) visa holders and meet passport criteria.
We also offer excellent development opportunities and a 22-day annual leave entitlement in pro rata. Conditioned working hours is 35 hours/ week from Monday to Friday and flexible working can be arranged upon personal needs. For more details on our Total Rewards Package, please visit our website http://www.gov.uk/government/world/china.
Learning and development opportunities (and any specific training courses to be completed):
The role-holder will complete FCDO required financial system related online trainings, participate in the Science and Innovation Network induction training (now virtually), online training (via Diplomatic Academy) and have the option of completing further training based on their requirements and interests.
The British Embassy or Consulates have a wide range of learning and development opportunities for employees at all levels. All employees all strongly encouraged to invest in their own learning and development.
The jobholder will have access to a range of e-learning and face-to-face learning opportunities made available via the FCDO’s ‘International Academy’ and through Learning & Development programmes organised by FCDO China network. There will also be other formal and informal opportunities for professional development, eg. job shadowing, mentoring
Any other information (or specific local Post requirements):
Employment offers are subject to successful clearance of pre-employment and security checks. Staff who are locally recruited by the British Consulate General are subject to Terms and Conditions of Service according to Chinese local employment law.
No accommodation or relocation expenses are payable in connection with this position. All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit. Any costs related to obtaining or renewing permits and visas are the responsibility of the successful applicant.
The British Consulate General is an equal opportunities employer and does not discriminate on grounds of ethnic origin, race, religious beliefs, age, disability, gender or sexual orientation.
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested.
We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
REMINDER:
Applicants are required to fill out the online application form completely including the employment and educational details, motivational segment and the competency based questions. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage so please ensure you provide information requested. Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core competencies listed above. Unsuccessful candidates will be notified via the system in due time.
Indicated start date is provisional and subject to successful completion of reference and security checks.
To those applicants not short-listed, we extend our appreciation for considering the British Government as a potential employer.
To help us track our recruitment effort, please indicate on the application form /in your cover letter where (ngotenders.net) you saw this job posting.