Consultancy: Consultant, Admin Assistant for Stock Management Secretariat – Health Section, PG, NYHQ/Remote – Req # 546362

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, hope.

 

Consultancy Title: Admin Assistant for Stock Management Secretariat

Section/Division/Duty Station: PD/Health Section/Immunization Unit/iSC, Copenhagen, Denmark

Duration: 17 January 2022 to 30 November 2022, office-based

 

About UNICEF

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world’s leading children’s rights organization would like to hear from you. For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children’s survival, protection and development. The world’s largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments. UNICEF has over 12,000 staff in more than 145 countries.

Background

UNICEF is deploying Vaccine Management Specialists (VMSs) to forty (40) low- and middle-income countries to support the surge in COVID-19 vaccine deployment and to contribute to strengthening in-country vaccine management. The VMSs will focus on strengthening end-to-end stock management, track COVID-19 and routine vaccine consumption, expand vaccine monitoring and accountability mechanisms, facilitate targeted EVM assessments and enable NLWGs/EOC to have access to regular, reliable and real-time data for evidence-based planning and decision making.

To support the coordination of these activities across regions and countries, a Stock Management Secretariat is being established. The Secretariat will coordinate the work of VMSs, build and maintain a resource portal of guidance, SOPs, trainings and tools on COVID-19 and RI and ensure timely collection and sharing of critical data on operational challenges in national supply chains.

The Admin Assistant will support the Stock Management Secretariat with day-to-day operations, schedule monthly and ad-hoc meetings, capture minutes and action points, track implementation of decisions, arrange workshops, assist with travel arrangements and visa assistance, track and follow-up BMZ stock management fund utilization and backup the team’s programme assistant on a case by case basis.

How can you make a difference?

The admin assistant will support the day-to-day operations of the Stock Management Secretariat, including but not limited to the following:

1. Support the planning and scheduling of monthly coordination meetings.
2. Capture, document and circulate meeting minutes and action points.
3. Actively monitor BMZ stock management grant utilization and alert the secretariat on low utilization rates.
4. Lead the preparation of workshops, including travel arrangements, visas, entitlements, and trip certifications.
5. Back-up support to unit’s programme assistant on a case by case basis.

To qualify as an advocate for every child you will have…

(1) Education

• A Bachelor’s degree is required. A Master’s degree in Social Sciences, Business or Public Administration or related field will be an advantage.

2) Work experience and skills

• At least four years of relevant experience in administration or office management at mid-level general service
• Knowledge of UN procedures and previous experience in UN is an asset
• Experience with Word, Excel and PowerPoint
• Fluency in spoken and written English
• Proven ability to plan and prioritize effectively
• Capacity to work under pressure and with minimum supervision
• Ability to interact well with a wide range of people and work in a multi-cultural environment with sensitivity and respect for diversity
• Demonstrated ability to develop and maintain effective work relationships.
• Dynamic and proactive
• Acts as a team player and facilitates teamwork
• Demonstrates strong listening, oral and written expression skills

Requirements:

• Completed profile in UNICEF’s e-Recruitment system and provide Personal History Form (P11) or resume
• Upload copy of academic credentials
• Financial proposal that will include:
• your daily/monthly rate (in US$) to undertake the terms of reference above
• Any other estimated costs: visa, health insurance, and living costs as applicable.
• Indicate your availability
• Travel to take up post at the duty station shall be covered by the consultant her/himself.

Please note:

• Only shortlisted candidates will be contacted and advance to the next stage of the selection process
• Any emergent / unforeseen duty travel and related expenses will be covered by UNICEF.
• At the time the contract is awarded, the selected candidate must have in place current health insurance coverage.
• Payment of professional fees will be based on submission of agreed satisfactory deliverables. UNICEF reserves the right to withhold payment in case the deliverables submitted are not up to the required standard or in case of delays in submitting the deliverables on the part of the consultant.

For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results. View our competency framework here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, race, sexual orientation, nationality, culture, appearance, socio-economic status, ability, age, religious, and ethnic backgrounds, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.