Emergency Assistant

Assignment: The Emergency Assistant under the supervision of Emergency project officer will be responsible for Monitoring and implementing emergency Program (food & NFI) (in-kind, voucher and Cash) in Aleppo governorate.

General Objectives:

• Implement Emergency activities.

• Complete deliverables to specification and within timeline.

• Represent Program and ACTED in Relevant Sectors.

• Provide required information to relevant parties as dictated by contract and procedures.

• Identify best practices and lessons learned

KEY RESPONSIBILITIES:

Finance

• Collecting and reviewing the documents for payments.
• File, scan, send soft and hard copies of Finance documents as required by ACTED Turkey internal processes
• Respect and follow up of ACTED’s Financial procedures

Reporting:

· Record notes using records / daily report/, and deliver them to the Emergency officer/ Debrief daily with Emergency officer

Project Cycle Management:

● Support Emergency officer to provide orientation to LCs, and training to contracted vendors on related to the project.

● Conduct market assessment, price monitoring.

● Support in and contribute to the registration process

● In time of a rapid-onset emergency, participate in and contribute to rapid assessments

● Work under direction of Emergency officer in coordination with Local Councils to set up safe and efficient, organized distributions and redemptions, including site selection, communication to beneficiaries of Cash and/or vouchers and/or in-kind items, and management of problems that may arise. Adhering to ACTED (SOP), safety and security measures.

● Participate in and contribute to regular Program Management discussions about ways to improve program safety, efficiency, and effectiveness.

● Understand and protect the rights and dignity of all community members and beneficiaries, especially the most vulnerable. Support ACTED in the continued development and implementation of systems to promote protection and safety.

● Carry out beneficiary assessments based on predefined assessment formats; lead field assessor’s teams in the area of operation.

● Verify preselected beneficiary lists through repeated field visits and liaison with local authorities

● Communicate to the communities involved in the emergency programme the selection and implementation process of the project.

● Contribution with Emergency Officer in distributions, including ensuring the implementation of safe delivery and distribution to beneficiaries of Cash and/or vouchers and/or in-kind items, adhering to ACTED (SOP), safety and security measures.

● When voucher/ cash programmes are implemented, ensure together with the logistics department the redemption of vouchers from the suppliers involved in the voucher programme

● Liaise with Logistics, Finance and other departments as appropriate to identify and plan the support needed for implementation of projects.

Adherence to All Applicable Regulations:

• Insure the beneficiaries meet the selection criteria,

• Insure all the information from beneficiaries for the project are collected,

• Necessary documentation for project completion are in place,

Key Working Relationships:

• Supervised by: Emergency officer

• Internal: Emergency Project Manager, Senior Emergency officer, Emergency officer, Food Safety and Quality Officer, Emergency Food Monitor AME, PR and Logistic teams.

• External: Community Leaders, Local Councils, Contracted Vendors, Program Participants**

Required Knowledge and Experience:

● 1 to 2 years’ experience implementing commodity supply programs/ activities.

● University degree is highly preferred

● Experience with emergency programs including food and/or NFI with in-kind, voucher and cash modalities.

● Excellent organizational and program management skills and the ability to anticipate program needs.

● Demonstrated proficiency with MS Office software (especially Word, Excel)

● Ability to analyze databases resulting from surveys.

● Good English skills or more also highly preferred.

Working Relations :

Internal Relations: Logistics, Finance, AMEU, PR