Human Resources Officer

JOB PURPOSE

This position is located in the HR Management Unit of IPPFARO Regional Director’s Office. The Human Resources Officer will report to the Administration and Human Resources Manager.

KEY TASKS

PERSON SPECIFICATION

Within delegated authority, the incumbent of the post will be responsible for the following duties:

General

1. Provides advice and support to managers and staff on human resources related matters
2. Prepares special reports and participates and/or leads special human resources projects
3. Keeps abreast of developments in various areas of human resources.

Recruitment and Placement

1. Identifies upcoming vacancies in coordination with ARO departments and the RD’s office;
2. Prepares job openings, reviews applications under HR Assessment, and releases all eligible candidates for review;
3. Participates in interviews and prepares interviews reports; serves as ex-officio for interview processes
4. Maintains HR database;
5. Contributes to the development of the human resources strategy;
6. Reviews recommendations on the selection of candidate by client offices;
7. Serves as ex-officio in examinations boards and prepares and presents cases to these bodies as necessary;
8. Prepares job offers for successful candidates;
9. Monitors and evaluates recruitment and placement related activities of sub offices and department and recommends changes or corrections related to procedures to these offices;
10. Works in close collaboration with the office support assistant in carrying out all human resources administrative transactions including preparation of personnel actions, maintenance of staffing tables, and processing of contracts;
11. Plans, organizes, develops, coordinates and administers the Young Professionals Placement Examination, Examinations and tests related to recruitment of professional, general service and other categories of staff;
12. Plans, organises the internship program nationally and internationally;
13. Supports cultural change and organisational development initiatives.

Administration

Provides advice on interpretation and application of policies, regulations and rules. Reviews and provides advice on exceptions to policies, regulation and rules;

1. Administers and provides advice on salary and related benefits, travel, and other entitlements;
2. Determines and recommends benefits and entitlements for staff on the basis of contractual status;
3. Ensures that HR practices are in line with policies and procedures;
4. Reviews policies and procedures and recommends changes as required;
5. Support the recruitment and fee remuneration for consultants.

Staff Development and Career Support

1. Identifies and analyzes staff development and career support needs and designs programmes to meet identified needs. Prepares monitoring reports on staff development and career support programmes;
2. Designs and manages all forms of leave as per the HR handbook;
3. Provides advice on mobility and career development to staff;
4. Support the designs and planning of staff induction and prepares to new staff members;
5. Provides performance management advice to staff. Assists supervisors and staff with understanding and using the performance appraisal system;
6. Supports the assessment of training needs and support the provision of services;

Other duties

1. Assists in preparing policy papers, position papers and briefing notes;
2. Supports the requests and obtention of visas and other protocol requirements;
3. Performs other duties are requested by supervisor.