Senior Grant Manager

Strategy
• Expected to productively participate in CMT Meetings and participate in shaping strategy for the Country Office, both within Grant Management remit and beyond;
• Ensure any internal or external grant management audit findings are correctively actioned
• Supports Consortium building and management through participation in consortium meetings and negotiations, ensuring requisite contracts in place
• Participates in representation visits to donors/external fora on behalf of BRAC
• Negotiate contract terms with donors as part of a team appointed by the Country Director
• Work with PRL Director of Grant Management to diagnose capacity building needs for Country Office in grant management and implement action plans to address the gaps

Coordination
• Coordinates and negotiates the drafting process for financial and narrative reports among different teams, ensuring submission deadlines are met and reports of high quality
• Liaises with the donor(s) regarding any clarifications on reporting dates or changing donor requirements and inform teams accordingly; updates tracking systems
• Leads Kick Off meetings with a diverse stakeholder group
• Leads monthly Grant Review Meetings with a diverse stakeholder group, notes action commitments and follows up to ensure Completion

• Leads Close Out meetings and actions
• Participates in Global Grant Management community through conference calls and trainings on behalf of Country Office and applies relevant information and learning internally
• Leads and coordinate due diligence of downstream partners during grant implementation as needed
• Communicates with affiliates and CMT regarding donor related issues that require escalation
• Proactively analyses issues and resolve through collaboration with other teams/partners/Affiliates

Compliance
• Actively engages with PRL Director of Grant Management on complex donor compliance issues to influence BRAC global grant management policy and procedure
• Supports adherence to BRAC Grant Management procedures and policies
• Supports adherence to BRAC Sub-Grant Management procedures and policies
• Supports adherence of complex donor compliance requirements across the Country/Programme and downstream partners through regular communication of compliance elements and training
• Supports the Rapid Assessment process by reviewing all calls for proposals with a compliance lens
• Supports the Donor Contract review process by reviewing contracts with a compliance lens;
• Support teams across the Country to ensure all opportunities, proposals, contracts and amendments follow BRAC processes
• Ensures vetting of all partners complete and evidenced
• Drafts sub-grant agreements using endorsed template packages and ensuring that all donor compliance requirements are passed down
• Identify and address or escalates any potential compliance issues to CMT

Analysis
• Understands and have familiarity with the Country Office Master Budgeting process and cycle; supports the same with grant management inputs
• Supports review of proposal budgets to ensure correct budget template and identify questionable costs from donor compliance perspective
• Performs monitoring of grants, grant spending, portfolio spending and perform further analysis to aid in resolution of issues identified
• Maintains portfolio and pipeline tracker for the Country Office
• Maintain reporting tracker for the Country Office

Portfolio Management
• Uses Grant Management System and tools to monitor Country Office portfolio and performance in grant management
• Leads regular grant reviews and other monitoring across allocated portfolio
• Provides regular management information to the CMT on the performance of the active portfolio (Key Performance Indicators)
• Identifies issues in active grant portfolio and applies problem solving skills to resolve these
• Supports the CMT to develop action plans to address issues highlighted by grant metrics and indicators and implement those actions

Capacity Building
• Capacity build more junior staff and promote learning in the grant management team, as applicable.
• Encourage professional development among Grants Management team

Systems
• Maintain grant files in accordance with BRAC procedures
• Act as Country Office super user and lead on the BRAC Grant Management System, its reporting functions, and ensuring adherence to system guidelines to promote data quality
• Develops expert knowledge of Grant Management System & dashboard functionality, maintains up to date data and uses GMS data for decision making