Regional Resource Management Officer

Position Title : Regional Resource Management Officer

Duty Station : Brussels, Belgium

Classification : Professional Staff, Grade P3

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 29 October 2020

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates

2. Candidates from the following non-represented member states:

Antigua and Barbuda; Botswana; Cabo Verde; Comoros; Cook Islands; Cuba; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Regional Director (RD) of the International Organization for Migration (IOM) Regional Office (RO) for the European Economic Area (EEA), the European Union (EU) and the North Atlantic Treaty Organization (NATO), in collaboration with relevant units at Headquarters (HQ) and Administrative Centers (Manila and Panama City) and the direct supervision of the Head of EU Financial Liaison and Regional Resources Management Division/Senior Regional Resource Management Officer (SRRMO), the successful candidate will be accountable and responsible for monitoring and supporting the financial, human resources and other administrative functions of the Country Offices (COs) within the EEA Region as well as for advising on management-related issues and for managing and administering the resources management related functions of the RO.

Core Functions / Responsibilities:

1. Monitor and oversee the financial management of IOM COs in the EEA Region including the oversight of financial expenditure and accountability.

2. Review and assess budgets contained in proposals as part of the project endorsement process with a view to seeking adequate coverage of shared staff and office costs, provide a risk assessment and recommendation for mitigation where necessary.

3. Provide financial evaluations of projects in the Region, oversee budget control processes for projects and overall CO budgets and analyze variances between budget and actual expenditure with a view of timely corrective action.

4. Oversee the preparation of donor financial reports in accordance with IOM regulations and established procedures and support EEA missions in the orderly conduct of project audits/verifications.

5. Monitor the implementation of internal controls to prevent fraud and mismanagement and undertake visits to the COs under responsibility of the RO and check the application of the internal controls. Act as bank signatory for COs too small to allow for segregation of duties.

6. Produce instructions and procedures to complement or to adapt the general instructions of IOM, taking into consideration the volume of activities, staffing and the constraints and specific needs of the COs, namely in the areas of general administration, finance and Human Resources (HR).

7. Assist the RD in managing the HR administration in the EEA COs; oversee the HR functions and assure that policies, rules and regulations are followed.

8. Provide first-line support, guidance and training to Resource Management Officers (RMOs) or equivalent in the Region with respect to IOM’s policies and procedures relating to administrative, financial, HR, PRISM, Information Technology (IT) and procurement matters.

9. Supervise the HR Common Services for RO/CO Brussels and ensure the functioning of all support services at the RO; monitor and oversee the financial management activities of the RO including oversight of financial expenditure, accountability and projectization of staff.

10. Support and guide other units (programmes and offices) on matters related to IOM administrative and financial rules and regulations and HR problems with a view to increasing their effectiveness.

11. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree, preferably in Finance, Accounting, Public Administration, Business Administration or a related field form an accredited academic institution with five years of relevant experience; or

• University degree in the above fields with seven years of relevant professional experience;

• Professional certificate as Chartered Accountant or Certified Accountant is an advantage.

Experience

• Experience in liaising with national, regional and international institutions, especially those responsible for distribution of EU funds;

• Experience in financial management, accounting and budgeting;

• Proven experience in effectively managing a team;

• Experience and very good knowledge and experience in human resources administration and management, IOM’s financial management policies and procedures and internal control assessments;

• Thorough experience in IOM’s SAP-based financial and HR systems (PRISM);

• Experience with and substantive knowledge of European Union financial eligibility rules and procedures.

Skills

• Excellent level of computer literacy especially in Excel and SAP.

• Knowledge of the region is an advantage.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency…

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country and who do not have prior experience outside the duty station’s country as staff member in the Professional category cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.