Common Services Officer

4236

Common Services Officer

7,953,433 KZT gross per annum

Indeterminate

This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Kazakhstan. This process will be used to create a list of eligible candidates for similar positions either term or indeterminate.

Officer

LE-07

Nur-Sultan, Kazakhstan

13-11-2020 at 23:59 UTC/GMT

The Common Services Officer, under the direction of the Management Counsellor, ensures the implementation of program objectives and functionally supervises the Embassy’s administrative functions, including finance, human resources, and property. The incumbent directly plans and administers the Embassy’s budget, contracting and projects, as well as conducts research and analysis to advise Management on labour relations and various policy matters.

Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

Education:
• Bachelor’s degree or higher from a recognized university
Language:
• Fluent English (oral, written, comprehension)
• Fluent Kazakh (oral, written, comprehension)
• Fluent Russian (oral, written, comprehension)
Experience:
• Significant experience in at least two of the following – managing information, finance, human resources, procurement, contracting – either separately or combined.
• Experience supervising at least one employee in an operational environment.
Significant is defined as a main component of the job role, with a duration of at least 12 months, at a senior administrative or managerial level.
Rated Requirements
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

Knowledge:
• Knowledge of budget management
• Knowledge of Microsoft Office (Word, Excel, Outlook)
• Knowledge of standard office procedures and practices

Competencies:
• Effective communication skills
• Excellent interpersonal skills
• Client focus
• Sound judgment
• Problem-solving
• Adaptability/Flexibility (flexible and able to adapt to changing work pressures and range of tasks)
• Organizational skills

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.
• Fluency in French (oral and written)
• Knowledge of legal and regulatory practices related to human resources and labour relations
• Experience working in a diplomatic mission or multi-national organization

• Working hours 37.5 hours per week, 5 days a week
• Occasional overtime outside of working hours may be required
• Occasional travel (domestic and international) may be required

• Any job offer is subject to receipt of satisfactory references and the ability to obtain and maintain an Enhanced Reliability security screening (including a criminal record and credit check).
• The successful candidate must be legally entitled to work in the Republic of Kazakhstan
• The successful candidate must adhere to the terms and conditions of employment as set forth in the locally engaged staff handbook.
• The successful candidate must disclose to the Embassy if they hold Canadian citizenship before being employed at the Embassy or if they obtain Canadian citizenship at any time during their employment with the Embassy.

Open to internal and external applicants who are legal residents or citizens of the Republic of Kazakhstan, who meet all of the essential requirements stated below, and whose applications are received by the closing date. Please note that the Embassy of Canada to Kazakhstan does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

How to apply
• Candidates are required to upload a cover letter and CV in English or French. Applications which do not include the requested documents or information in the CV or cover letter will be rejected. Any additional information must be included as part of these two attachments.
• Candidates who are unable to submit their application due to technical difficulties must report these to: [email protected] prior to the closing date. Failure to so will result in the application being rejected.
• Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our on-line portal. Candidates should only apply using a laptop or desktop computer.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The Embassy of Canada in Kazakhstan does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings, either term or indeterminate, at the Embassy of Canada in Kazakhstan which might arise in the 12 months following the completion of this recruitment process.
• If you have any questions at any stage of the recruitment process, please send an email to: [email protected]