PROGRAM ASSISTANT – Anticipatory Competition

4239

PROGRAM ASSISTANT – Anticipatory Competition

Starting salary QAR 132,305 per annum plus thirteenth (13th) month bonus equivalent to one month of the base salary.

Term/Indeterminate

This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Doha

Assistant

LE-05

Doha, Qatar

06-11-2020 at 23:59 UTC/GMT

Provides business management and executive administrative support services to the Program Manager and officers of the Program. Duties include: organizing meetings and events; providing research; maintaining budget; processing invoices and claims for payment; drafting diplomatic notes; data entry and preparing letters or reports for signature; follow up of issues and performing other duties as required. This is an anticipatory process to create a list of qualified candidates for future vacancies at the Embassy.

Candidates must demonstrate concisely in their cover letter and resume how they meet the essential and asset qualifications or risk having their applications rejected.

Education:
• University degree from a recognized university; or
• College diploma in business administration plus three (3) years of experience working in an administrative support capacity

Language:
• Fluent English (spoken, written, comprehension);
• Fluent Arabic (spoken, written, comprehension).

Experience:
At least two (2) years of recent (since 2015) and relevant experience in the below areas: (In case you have a college diploma in business administration only, then at least three (3) years of recent (since 2015) and relevant experience in the below areas)
• Field of administration for a private sector organization, diplomatic mission, other government office or international organization;
• Assisting managers and/or teams to carry out daily operational tasks such as written correspondence, emails, event planning and telephone calls;
• Working with budgets and accounting systems;
• Maintaining contact lists, records management and working with databases.

Rated Qualifications:

Knowledge:
• Knowledge of standard office suite software applications (Microsoft applications, Excel, Word, Outlook) to prepare correspondence, organize emails and meetings, and to track budgets;
• Knowledge of administrative processes, budget and accounting procedures and standard office procedures and practices

Ability/Competencies:
• Effective Interactive Communication – oral and written;
• Ability to manage priorities and meet deadlines autonomously;
• Interpersonal skills – working well with high level officials, clients and colleagues;
• Flexibility and adaptability;
• Attention to detail;
• Judgement and professional integrity.

Preference may be given to candidates who have the following asset qualifications:
• Fluency in French. Please specify your ability to communicate in French, both orally and in writing;
• Previous experience working in a Canadian diplomatic mission;
• Previous experience in a government, diplomatic or public sector environment;
• Contributing to a team of business professionals in achieving organizational objectives/goals.

If candidates meet the factors listed in the asset qualifications, they must also clearly demonstrate how they meet these factors in their covering letter and resume.

N/A

• Working hours 37.5 hours per week, 5 days a week;
• Ability to work overtime occasionally outside normal working hours.

• Any job offer is subject to receipt of satisfactory references and the ability to obtain and maintain an Enhanced Reliability security screening (including a criminal record and credit check);
• Proof of eligibility to work in Qatar (valid QID/residency permit) and copies of educational qualifications will be required prior to the interview stage of the process.

This position is open to external candidates currently residing in Qatar and legally eligible to work. Candidates must meet all of the essential requirements stated below and applications must be received by the closing date. The Canadian Government is an equal opportunity employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other factor.

How to apply:
• Applications will only be considered when received through our portal. Link for this job poster -LINK.
• Candidates are also required to upload a cover letter and CV in English or French. Applications which do not include all of the requested documents or information will be rejected;
• Candidates who are unable to submit their application due to technical difficulties must report these to: CSDPDHHumanResources/[email protected] prior to the closing date. Failure to so will result in the application being rejected.

Important notes:
• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application;
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required;
• Candidates who apply to this process should include an email address that accepts email from unknown users and regularly check their email, including spam folder;
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process;
• The Embassy of Canada in Qatar does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs;
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us;
• The results of this recruitment process will be used to establish an eligibility list of qualified candidates for future openings at the Embassy of Canada in Qatar which might arise in the 12 months following the completion of this recruitment process;

JD-DohaLE05EN.pdf