Resources Management Officer

Position Title: Resources Management Officer

Duty Station: Tunis, Tunisia

Classification: Professional Staff, Grade P3

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 12 November 2020

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates

2. Candidates from the following non-represented member states:

Antigua and Barbuda; Botswana; Cabo Verde; Comoros; Cook Islands; Cuba; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Chief of Mission (CoM), the functional supervision of the Senior Regional Resources Management Officer (SRRMO) and in close collaboration with the Divisions of the Department of Resources Management (DRM), and the Administrative Centres (MAC and PAC), the successful candidate will be responsible and accountable for coordinating the budgetary, financial, human resources and administrative functions of the IOM Country Office (CO) and its Sub-Offices in Tunisia.

Core Functions / Responsibilities:

1. In coordination with the CoM and SRRMO, monitor compliance with general instructions of IOM and relevant permanent instructions for the CO, and bring issues of non-compliance to the attention of the supervisor. Apply appropriate internal controls to safeguard the Organization’s assets and prevent fraud.

2. Monitor and oversee financial management of all activities of the CO including the oversight of financial expenditures and accountability and the undertaking of financial analysis.

3. Provide required data and information to the CoM and Programme/Project Managers for the preparation of the annual budget(s) for the CO. Assist in the budget control process and analyse variances between budgeted and actual expenditures. Assist in the preparation of budgets for new programmes and the revision of budgets for existing programmes, as required.

4. Monitor and oversee the implementation of procurement, logistics, facilities maintenance, asset administration, and transport support within established internal control mechanisms. Maintain a tracking system of commodities, supplies, and equipment and project assets in the CO.

5. Evaluate, monitor and update the database of vendor/contractor accreditation and evaluation status to ensure a pool of reliable vendors and contractors.

6. Review and monitor the Human Resources Management function in the CO in accordance with the Organization’s policies, procedures and practices and considering project activities in the region, including supervising the preparation of the monthly payroll for national and sub-contracted IOM staff and ensure its accuracy and timeliness.

7. Review existing systems and procedures and, as necessary, recommend possible improvements to strengthen internal monitoring, evaluation, and control systems and improve efficiency and effectiveness.

8. Make recommendations on procedural improvements in the relevant areas of HR, administration, finance and logistics.

9. Review and assess the CO’s staff training and development needs and suggest possible improvement areas in collaboration with the SRRMO, Human Resources Management (HRM) Division/Staff Development Learning (SDL). Facilitate the maintenance and upkeep of the CO HR training database.

10. Supervise resources management staff and assure trainings, financial, and human resources policies and procedures. Assure pertinent trainings on IOM’s HR, administration and finance, on PRISM HR systems, and any other relevant system.

11. In collaboration with the Chief of Mission, coordinate the preparation of donor financial reports in accordance with IOM regulations and established procedures and in line with donor agreements.

12. Participate in negotiating agreements and amendments, including contractual terms that IOM has with contracting agencies and partners with guidance and instructions from the CoM, SRRMO, Manila Administrative Centre (MAC), Panama Administrative Center (PAC) and HQ.

13. Provide requisite documentation regarding the correct allocation of programme funds, and for verifications and audits, to the CoM and project managers.

14. Prepare, implement and verify all required Standard Operating Procedures (SoPs) to ensure proper functioning of the RMU, in the main office and sub offices as well as their compliance with the organization’s policies and procedures.

15. Maintain and develop a clear knowledge management and filing system for all IOM Tunisia related documentation in hard copy and support and contribute to the implementation of e-filing.

16. Participate in relevant inter-agency meetings as required.

17. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Finance, Accounting, Business Administration, Management or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience;

• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

• Experience in financial management, accounting, budgeting and purchasing;

• Experience in the field of resources management, IOM project financial planning and budget revision management;

• Experience preparing reports, budgets, statistics and coordinate administrative activities;

• Experience in liaising with governmental and diplomatic authorities as well as with international institutions; and,

• Audit experience highly regarded.

Skills

• Knowledge of IOM accounting systems, software and procedures a distinct advantage;

• Knowledge of Internal Public-Sector Accounting Standards (IPSAS) and SAP highly desirable;

• Knowledge of IOM accounting systems, software and procedures a distinct advantage;

• Knowledge of IOM’s regulations, policies and procedures preferred;

• Good knowledge of human resources management; and,

• Familiarity with financial oversight and public administration;

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of Arabic and French is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.