Finance Assistant (063)

Employment Regime:

Seconded/Contracted

Post Category:

Assistant Level AL-4

Availability:

ASAP

Component/Department/Unit:

Kosovo Specialist Chambers/ Judicial Services Division/Victims Participation Office

Security Clearance Level:

EU SECRET or equivalent

Open to Contributing Third States:

Yes

Reporting Line:

The Finance Assistant reports to the Head of Victims Participation Office.

Main Tasks and Responsibilities:

· To provide financial assistance to the Victims Participation Office (VPO);

· To provide support with respect to the review, analysis and preparation of the VPO’s budget and its revisions;

· To assist the Head of Victims Participation Office in explanation of resource requirements for budget submissions;

· To monitor the expenditures, compare them with the approved budget and to assist in the finalisation of budget performance reports;

· To coordinate with the Finance and Budget Unit on related issues during preparation of budget reports;

· To implement payment policies by reviewing invoices, analysing allotments and reviewing and auditing work plans;

· To review financial balances and to prepare detailed reports regarding projected requirements;

· To review, log and track invoices and to update counsel allotment database;

· To liaise with the Head of VPO and the Head of Finance and Budget Unit to report on and clarify payment of invoices;

· To compile monthly expenditure reports to the management for reviewing;

· To update files and other documents/reports/guidelines relevant to the legal aid payment schemes;

· To assist with internal and external audits;

· To undertake any other related tasks as requested by the Line Managers.

Education and Experience:

Essential

· Level of secondary education attested by a diploma

AND

· After having fulfilled the education requirements, a minimum of one (1) year of relevant professional experience.**

Specification of Education and Experience

· Proficiency in MS Office applications and in using information technology;

· Good sense of organisation, ability to identify priority assignments and activities and manage efficiently multiple tasks;

· Good interpersonal and communication skills in English, both verbal and written;

· Tact, accuracy and discretion in handling of sensitive and confidential information;

· Ability to work independently with minimum supervision;

· Ability to work productively in a fast-paced, team-oriented environment and produce accurate work under pressure;

· Ability to establish and maintain effective and constructive working relationships with people of different national and/or cultural backgrounds with respect for diversity.

Desirable

· Specialised training in finance and/or experience in legal aid administration;

· Knowledge of the EU financial rules and regulations, including budget procedures;

· Good understanding of the political, cultural and security situation of the Balkans, in particular Kosovo.