Finance and operations assistant | Guatemala | 2020

Chemonics seeks a finance and operations assistant for the ongoing USAID Global Health Supply Chain Program-Procurement and Supply Management in Central America. The project aims to ensure uninterrupted supplies of health commodities in support of USG-funded public health initiatives around the world. The finance and operations assistant will oversee the processing of accounting transactions according to the general principles of accounting and adhere to home office field accounting manual procedures. S/he will, as needed, also provided operational support to the project including for the procurement of supplies or services and coordination support for project meetings and trainings. This position will be based in Guatemala City, Guatemala. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

Responsibilities include:

• Enter accounting transactions into the Chemonics accounting software (ABACUS) and submit transactions for the Finance Manager’s timely review
• Prepare document packages for payment transactions including vouchers, checks, and online transfer forms in line with the field office Accounting Voucher Checklist
• Receive and manage invoices from vendors to ensure timely payment by the project
• Maintain systematic and organized physical and electronic finance files, including transaction package supporting documentation, in accordance with project and headquarters guidelines
• Reconcile payments made through the Petty Cash ensuring that the necessary documentation is submitted correctly including invoices, receipts, and other supporting documentation
• Assist the finance manager in providing accounting information to and liaising with the project’s local accounting firms for both the Guatemala and Honduras offices
• Track staff travel advances and expense reports to ensure that they are settled in a timely manner and complete an initial review of the back-up documents package
• Support the finance manager in conducting regular reviews of the finance files and in prompt implementation of any changes needed based on the review findings
• Draft project procurement documents including procurement action requests and purchase orders for the procurement of supplies or services
• Provide coordination support for project meetings, workshops, and trainings

Qualifications:

• Bachelor’s degree in Accounting, Business Administration, or a related field
• Minimum of two years of relevant working experience including accounting, financial management, procurement, operations
• Experience working on USAID or other donor-funded projects, preferably with responsibilities in finance, procurement, or operations, highly preferred
• Knowledge of USAID financial and management systems, regulations, and reporting requirements preferred
• Proficiency in Microsoft Office programs, particularly Excel
• Able to work independently with minimal supervision and to collaborate productively within a team
• Excellent interpersonal and communications skills
• Able to exercise confidentiality with sensitive information and a high level of professionalism
• Demonstrated leadership, versatility, and integrity
• Fluent written and oral Spanish is required, English communication skills highly preferred

Application instructions:

Please send an email with your CV and cover letter attached and Finance and Operations Assistant in the subject line to <[email protected]> by December 10, 2020. No telephone inquiries, please. Chemonics will contact finalists.

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

Chemonics values the protection of your personal data. If you are in the European Union, please read our EU Recruiting Data Privacy Notice to learn how we process personal data. You may access the notice via the following link: https://chemonics.com/eu-recruiting-data-privacy-notice/.