Consultancy Service Procurement for the Evaluation of JPF Funded Projects in Bangladesh

The Japan Platform (hereinafter referred to as “JPF”) is an international emergency humanitarian aid organization which offers the most effective and prompt emergency aid in response to humanitarian needs, focusing on issues of refugees and natural disasters. JPF conducts such aid through a tripartite cooperation system where NGOs, business communities, and the government of Japan work in close cooperation, based on equal partnership, and making the most of the respective sectors’ characteristics and resources.

JPF serves as an intermediary support organization providing various types of assistance to member NGOs in Japan to deliver quick and comprehensive aid on their own. JPF has supported aid activities of 44 member NGOs, each with its own set of diverse strengths. It has delivered humanitarian assistance to 55 nations and regions about 1,500 project, with a total financial contribution of 60 billion yen. JPF has built a strong reputation based on trust by promoting cooperation among private sectors and NGOs and by accurately reporting all of its activities. Please find attached JPF Information Leaflet as Annex 1. More information on JPF can be found at http://www.japanplatform.org/E/.

The purpose of this request for proposals (RFP) is to solicit competitive offers for the provision of Third-party project evaluation services for ongoing 4 JPF projects which are being funded by JPF and implemented by member NGOs in Cox’s Bazar, Bangladesh. JPF seeks to contract a TPM entity to accurately capture information, verify activities and analyse data on these project activities. JPF will use the outcome of this evaluation to improve the current and future projects and programme. The evaluation reports will be made available to public as a part of JPF’s activity to ensure accountability to the donor and public.
The main objectives of evaluation is;

• To verify actual outputs and if possible outcomes of the project with the available data
• To verify that the humanitarian principles and standards including Core Humanitarian Standards (CHS) are respected
• To understand the beneficiary satisfaction
• To provide feedback and recommendations to the future projects and programme improvement for both JPF and member NGOs
• To provide contextual information on the target sectors

The criteria of value used for this evaluation is CHS and therefore it is essential that the selected contractor possesses a good understanding of this standard and past experience in conducting evaluation using CHS. Moreover, the selected contractor, and in particular the assigned team, is expected to be competent on conducting evaluation activities below;

• Desk review of the implementing partner’s project documents; including but not limited to approved project proposal, project log frame, needs assessments, beneficiary selection criteria, latest project progress report and any other relevant document.
• Sample selection methodologies
• Beneficiary surveys to measure project outcomes, through tools such as Post Distribution Satisfaction and household visits
• Project Site visits and verification of project activities
• Individual Observations of the surveyor
• Key Informant Interview
• Focus Group Discussions
• Country and sector context analysis

In order to assess the competency and consideration of the individuals and institutions submitting proposals with regards to COVID-19 preventive measures, this RFP is requiring a submission of one to two-page plan of free format stating organization policy toward preventive measure against COVID-19 together with other required documents. The plan should inform the approach to the data collection and any other information deemed necessary to demonstrate the ability to conduct data collection with much consideration on COVID-19 outbreak in general.