: International Consultant (Framework Agreement for Visual/Graphic Designer) LOTFA-TFMU – UNDP

UNDP is committed to augmenting the capacity of the GIROA to administer Rule of Law and improve security and justice service-delivery for all Afghan citizens. As the lead Rule of Law institution in the country, improving the ability of the Ministry of Interior Affairs (MOIA) to fulfill its mandate remains critical to the overall stability of Afghanistan and its people. As the UN’s primary development agency, and a longstanding development partner to GIROA’s Rule of Law and Security sector, UNDP Afghanistan plays a leading role in facilitating institutional reform and development of MOIA.

UNDP has operated the LOTFA since 2002. LOTFA was created to support the establishment, payment, equipment and training of the police force in Afghanistan. The central goal is to support the GIROA in achieving a paid, professional Afghan National Police (ANP) and staff of the General Directorate for Prison and Detention Centres (GDPDC) that deliver essential services to the Afghan people for improved public trust, safety and security and to support improved rule of law enforcement.

Based on consultations conducted between UNDP, the GIROA and donors during 2017, a growing view emerged that the scope of LOTFA should be expanded to include the entire justice chain (police, courts and prisons) and cover all institutions across the entire Rule of Law sector, with an increased focus on anti-corruption. Simultaneously, the LOTFA structure has been revised to bring it more in line with international standards and best practices on Trust Fund management and administration.

The new Trust Fund Terms of Reference (TOR) and Strategic Framework were approved by the LOTFA Steering Committee in November 2018. The Multi-Partner Trust Fund’s (MPTF) Strategic Framework defines the strategic objectives that are organized according to the four established ‘Thematic Windows’, i.e. 1) Security, 2) Justice, 3) Anti-Corruption and 4) MOIA Payroll

Organizational context of the position:

The M&E team within the LOTFA Trust Fund Management Unit (TFMU) produces survey/assessment/ evaluation reports as well as communications and outreach materials such as newsletters, annual and progress reports, brochures, factsheets, briefs, and more. LOTFA TFMU requires services of a Visual/Graphic Designer to convey key messages with creative and catchy graphic designs of its publications, reports and other communications and outreach materials.

The International Consultant (Visual/Graphic Designer) will work under the direct supervision of the LOTFA M&E Team Leader and will work closely with the rest of LOTFA team members to produce (i) designs of reports/publications, documents, and other communication materials; (ii) visual and branding designs; and (iii) other design work as required under each assignment in this Framework Agreement.. 

SCOPE OF WORK AND DELIVERABLES

Objective of the assignment: 

The UNDP would like to enter into a Framework Agreement, with a contractor that can provide design and layout services of LOTFA products – print and electronic versions including:

• Design print materials such as reports, illustrations, publications, newsletters, infographics, factsheets, brochures, flyers, posters, booklets and more; and digital materials like presentations, infographics, etc.;

• Layout existing copy in a user-friendly manner, incorporating feedback and content corrections;

• Translate data into infographics and visuals;

• Deliver high quality, creative, engaging products including additional graphics where required;

• Design creative social media posts as required by communications specialists;

• Provide other design work as required;

• Supply print ready artwork, open files and collaborate in ensuring smooth printing processes;

• The Visual/Graphic Designer will be responsible for

• Understanding and complying with UNDP branding guidelines and/or other branding/editorial/style guidelines and manuals as instructed;

• Attending or participating in briefing calls;

• Finalizing the content in consultation with UNDP – all contents require approval from UNDP and/or its partners; and

• Submitting a rough draft of the design – UNDP may ask for changes upon the submission of the first rough draft and the designer must comply with the changes and resubmit for approval.

• All graphics developed as part of the project to be submitted to UNDP;

• All copyright over any products developed rests with UNDP. The designer/illustrator may not use, reproduce or otherwise disseminate or authorize others to use, reproduce or disseminate such works without prior consent from UNDP

EXPECTED DELIVERABLES AND PAYMENT MODALITY

This Framework Agreement shall come into effect for a period of one year (maximum 100 working days) from the date of signing the agreement and will be extendable for another one year based on performance and project needs. For each assignment, UNDP shall agree in email with the contractor specific deliverables and timeline that will be binding for the contractor.  UNDP will be producing several reports/publications/communications and outreach materials in 2019-2021, however, no guarantee of minimum assignments can be given in advance. The full payment will be made only after the successful completion of task, which will be reviewed and approved by Chief of UNDP Rule of Law and Human Security (ROLHS) Unit, UNDP Afghanistan. The deliverable is high quality (printing ready, where applicable), creative, engaging products, documents, reports and other communication materials under each assignment in this Framework Agreement.

Institutional Arrangements:

The Individual Consultant (Visual/Graphic Designer) will work under the overall supervision of the Chief of Rule of Law and Human Security Unit and under direct supervision of the LOTFA M&E Team Leader.  The Consultant shall also work in close collaboration with other members of the M&E Team. This assignment does not envisage any travel and will be home-based.

Duration of the Work:

The duration of this Framework Agreement will be for 1 year (maximum 100 working days) from the date of signing the agreement and will be extendable for another one year based on performance and project request.

Duty Station: home-based

Core competencies:

• Promotes ethics and integrity and creates organizational precedents;

• Excellent graphic design and creative skills

• Proficiency in design software

• Experience in development of infographics, and charts

• Ability to handle and interpret data

• Good writing skills

• Be creative and proactive

Ability to respect timeframes and meet deadlines

Academic Qualifications:

• Bachelor’s Degree in art, graphic design or any other related qualifications           

Required experience

• Minimum 8 years of experience in graphic design, including print, website, conference, event graphics, document layouts, visual branding, and branding design and development
• Strong theoretical and practical background in graphic design, including the use of design software such as Adobe Design Premium and InDesign 
• Extensive hands-on experience in producing high quality graphic designs and products as well as infographics in various fields for international organizations, NGOs, public institutions, and private sector;
• Experience in graphic design work with the UN;
• Experience in graphic design work for LOTFA or UNDP Afghanistan is a strong advantage  

Language:

• Excellent written and oral English

• EVALUATION METHOD AND CRITERIA

  Individual consultant will be evaluated based on the following methodology:

  Cumulative analysis

  The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as:

• Responsive/compliant/acceptable; and
• Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

• Technical Criteria weight 70%;

  Financial Criteria weight 30%.

  Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation. The award of the contract(s) will be issued to one or more highest scorer(s).

  Technical Criteria 70 points

• Relevant experience and qualification (evaluation of CV vis-à-vis the required experience) – 35 points
• Quality of sample of 1 publication (at least 30 pages) or a set of 5 infographics/illustrations – 15 points
• Quality of Portfolio: 20 points

•  

  PRICE PROPOSAL AND SCHEDULE OF PAYMENTS

   

  Shortlisted candidates (ONLY) will be requested to submit a Financial Proposal.  The consultant shall then submit a price proposal when requested by UNDP, in accordance with the below:

• Daily Fee – The contractor shall propose a daily fee, which should be inclusive of his professional fee, local communication cost and insurance (inclusive of medical health insurance and evacuation). The number of working days for which the daily fee shall be payable under the contract is based on the duration of each call-off assignment.

• DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS

  Interested individual consultants must submit the following documents/information to demonstrate their qualifications in one single PDF document:

• Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP (Annex II).
• Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.
• At least one publication/booklet/brochure or 5 samples of illustrations/infographics that highlight the applicant’s knowledge and mastery of graphic design.
• Share complete portfolio of work – online/pdf version.

• Framework Agreement 

  UNDP plans to enter into the Framework Agreement with up to three TOP ranked successful Individual Contractor/s to assure resources availability at the required timeframe and/or increased demand for services requested. The service of who will be used on an intermittent and repetitive basis when needed and based on the fixed daily rate. Other prospective applicants that are not contracted, at the UNDP discretion, will be placed in the roster of consultants to be used based on call basis for similar services. 

  Please note that the Framework Agreement does not form a financial obligation or commitment from UNDP at the time the Framework Agreement is signed, and that such an agreement is non-exclusive. When a specific need arises, the successful Individual Contractor/s will be approached and be provided with a specific TOR and deliverables (and time frame) but still within the scope of the responsibilities stated in the Framework Agreement. The successful Individual Contractor/s is expected to provide Confirmation of Interest on the specific services required. Financial commitments will only be established each time a Purchase Order for the specific services/TOR for Individual Contractor is committed. The purchase order will be based on the agreed Framework Agreement Daily Rate Consultancy Fee. 

  This Framework Agreement has a cumulative ceiling amount that may accrue to the individual contractor during the life of the Framework Agreement, but said amount shall remain as an upper limit, and must not and cannot be interpreted nor understood as neither a financial commitment nor guarantee of business volume. 
   

  The duration of Framework Agreement is for up to 3-year period subject to satisfactory contract performance and project request.

  Annexes (click on the hyperlink to access the documents):

• Annex 1 – IC Contract Template (for information)
• Annex 2 –  Financial Proposal Template using the template provided by UNDP (to be completed by consultant at application stage)
• Annex 3 – IC General Terms and Conditions (for information)
• Annex 4 – RLA Template (if consultant wishes to be recruited through an employer) – (for information)

• Incomplete application will not be considered, it will be disqualified automatically