Finance & Compliance Manager

Finance & Compliance Manager

Company Overview:
Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.

For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved – and is committed to continuing to improve – economies, societies and most importantly, people’s lives.

Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equa l employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.

Project Overview and Role:
* Palladium is seeking a Finance Manager for a Prosperity Fund health programme in China called Primary Care Response to COVID-19.
* The programme is part of the Prosperity fund China Health Programme and will promote affordable, accessible and integrated healthcare services for managing COVID-19 and epidemic-potential disease, including for vulnerable groups, including ethnic minorities, remote rural populations, the older people and the socially excluded women, through three key areas at both national and local levels.
* PCRC-19 will be delivered in the Sichuan, Gansu and Hubei provinces as well as in the National Level.

Location: Beijing
Reporting to: Team Leader
Duration: 1 year, full-time

Primary Duties and Responsibilities:

Responsibilities

Primary Responsibilities
* Assist in the day-to-day activities related to programme finances such as preparing budgets and managing the programme cash flow;
* Administrative oversight.

Project Finances
* Oversee all financial management including funds disbursement, requests, and acquittals;
* Prepare and manage monthly financial statements, and monthly forecasts;
* Prepare weekly cashbooks and scan of all expenditure receipts onto a secure folder;
* Maintain overview of activity expenditure against budgets;
* Maintain rolling cashflow projection;
* Maintain asset register;
* Update financial risk assessments;
* Coordinate annual audit;
* Manage procurement;
* Train and mentor staff on the use of the financial system.

Compliance
* Work with the technical and support teams in ensuring all subcontractors have completed due diligence forms and that these have been checked using the appropriate world compliance check mechanisms;
* Be responsible for ensuring that, sub-contractors, etc, adhere to and abide by the clients’ contractual terms and guidelines;
* Develop and maintain a due diligence register to ensure follow up checks and capacity building for partners can be actioned in accordance with the client Terms and Conditions;
* Ensure 100% compliance with all the client’s contractual obligations by all programme sub-contractors, etc;
* Be responsible for ensuring that the delivery and supply chain mapping is maintained and up to date at all times for sub-contractors, vendors and consultants;
* Be the programme internal and external audit point of contact for client compliance;
* Maintain a well-maintained audit trail for all programme sub-contractors;
* Ensuring that clear programme partnership contracting guidelines are drafted and included in the Programme Management Manual;
* Support on developing new partnership mechanisms processes, SOPs, etc;

Management
* Provide oversight of the Administration Assistant, including performance management.

Required Qualifications:
* University degree in economics, business administration or related disciplines;
* Experience in administrative and financial management of large-scale, complex, international and donor-funded programs;
* Extensive grant management experience, including managing calls for proposals, contracting and financial oversight;
* Extensive experience in financial management and reporting;
* Experience working in an international development project. Experience working for FCDO preferable;
* Ability to work effectively under pressure and to manage competing priorities;
* Outstanding team player and willingness to learn and support learning of others;
* Excellent written and spoken Mandarin and English.

Chinese applicants strongly encouraged to apply