FPDS Assistant

4288

FPDS Assistant

DKK 429,410 gross per annum

Fixed term

This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Denmark. Fixed Term (Duration until end of October 31st, 2021 with possibility of extension). This process may be used to create a list of eligible candidates for similar positions either term or indeterminate.

Assistant

LE-05

Copenhagen, Denmark

23-12-2020 at 23:59 UTC/GMT

The position is an administrative support- level position for one or more program(s) at mission.
Reports to the Program Manager of the Political and Public Affairs section of the Embassy (Foreign Policy and Diplomacy Service/FPDS).
Provides administrative support services to the political and public affairs activities of the FPDS section. This includes clerical duties such as filing, budget assistance, scheduling meetings and appointments, assisting with pre-visit arrangements and hospitality events (including virtual), contact management and the administration of social media channels. . It also involves a virtual component and administration of social media channels.

Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications. Candidates who do not demonstrate sufficiently will not be progressed to the next stage.

Education:
• A bachelor’s degree from a recognized university or two (2) year’s equivalent experience over and above the experience specified below working in an administrative support capacity.

Language:
• Fluency in English (spoken, written, comprehension)
• Fluency in French (spoken, written, comprehension)

Experience:
• Two (2) years of experience working in an office with main duties related to most or all of the following areas – administration, finance, redaction of official letters, notes and e-mails, research, reporting, translating documents, cultural and media relations, event management, client service and public affairs.

Rated Requirements
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

Knowledge:
• Familiarity with MS Office Suite
• Knowledge of filing practices
• Knowledge of social media best practices in Denmark

Ability/Competencies:
• Values and Ethics
• Effective interactive communication
• Interpersonal skills
• Planning and Organizing
• Judgement
• Initiative
• Adaptability and flexibility
• Client focus

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.
• Ability to communicate in Danish (intermediate)
• Experience in a diplomatic mission or international environment

• Occasional overtime may be required. Normal working week is 37.5 hours.

• Candidates must have a valid work permit for Denmark at the time of submitting their application and maintain for the duration of their employment.
• Before an offer of employment can be made, candidates must provide a local address as proof of residence in Denmark.
• The appointment of the successful candidate is subject to having a Canadian security clearance.

Open to internal and external applicants who are legal residents or citizens of Denmark, who meet all of the essential requirements stated below, who have a valid Government of Canada Reliability Status and whose applications are received by the closing date. Please note that the Embassy of Canada in Copenhagen, Denmark does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

• Candidates are required to upload a cover letter and CV in English or French. Applications which do not include the requested documents or information in the CV or cover letter will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to: [email protected] prior to the closing date. Failure to so will result in the application being rejected.
• For any questions during this process, please contact us at [email protected]
• Please do not use a tablet or cell phone to submit your request as mobile browsers are not supported by our online portal. Applicants should submit their applications using a laptop or desktop computer only.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French).
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• References will be sought for candidates that reach interview stage and may form part of the selection process.
• The Embassy of Canada in Copenhagen, Denmark does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us in advance.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the Embassy of Canada in Copenhagen, Denmark, which might arise in the 12 months following the completion of this recruitment process.