Supply Chain Analysis consultant, Monitoring Stratigic Data and Evidence Unit, Supply Division, Cph

Supply Chain Analysis consultant

Monitoring Stratigic Data and Evidence Unit 

 UNICEF Supply Division, Copenhagen

 

Duration:  250 days over 11.5 months

Location: Supply Division, Copenhagen with optional periods of home-based

 

BACKGROUND:

In order to combat the Covid-19 pandemic vaccines are required and must be available to everyone. COVAX is a pillar in The Access to Covid-19 Tools (ACT) Accelerator and is focused on making vaccines available. More than two-thirds of the world’s countries are engaged and COVAX has the largest and most diverse portfolio of Covid-19 vaccines. UNICEF is the Procurement Coordinator and one of the procurement agencies for the COVAX Facility and has the responsibility of planning, procuring and delivering vaccines to nearly 100 countries. By end of 2021, it is expected that UNICEF will have procured 2 billion doses of vaccines against Covid-19. As part of this responsibility, being able to provide robust and quality analysis of different aspects of the UNICEF supply chain, whether directly linked to the management of the Covid-19 vaccines, to another health area or to the area of children’s education, which is also a priority for UNICEF, is essential for the operation.

The Monitoring Strategic Data and Evidence Unit (MSDEU) focuses on the collection, generation, synthesis, use and sharing of evidence and data as key contributions to supply chain optimization, programme design, and demonstrating results and achievements. MSDEU collects, analyses and produces supply chain intelligence that empowers the organization with knowledge, in taking decisions, and in communication. The unit’s work is cross-cutting in nature, providing end-to-end supply chain monitoring and analysis to SD, Regional and Country Offices, and collaborating with other Divisions and external supply partners.

 

OBJECTIVE:

The purpose of the consultancy is to support MSDEU with context specific, short or medium-term supply chain analysis to help in the management and visibility of Covid-19 and other UNICEF supply chains. Under the supervision of the Supply Chain Specialist (Monitoring) in MSDEU, the consultant will ensure the provision of reliable and timely supply data in view of supporting analysis, monitoring, and planning for supply and logistics activities.

 

DESCRIPTION OF ASSIGNMENT:

The consultant will have the following specific responsibilities:

 

Function as a technical focal point for supply chain analysis in MSDEU

As technical focal point for supply chain analysis, the consultant will participate in the conceptualization, design, development, analysis, testing and implementation of business process improvements and solutions that can result in improved monitoring and analysis options for the supply chains of the COVID-19 vaccine and other relevant products against COVID-19. This will entail working in close coordination with colleagues in MSDEU, with the IT center and with colleagues in the business centers, understanding everyone’s needs and facilitating the identification of suitable solutions. Visualization solutions are likely to be based on MS Power Bi and drawing from the existing data warehouse. Planning, prioritizing and robust and frequent communication with the MSDEU team will be required, and the consultant will follow the team’s guidance when performing these tasks.

 

Generate supply relevant business intelligence

The consultant will have the overall responsibility for the analysis of specific supply related requests. This will include identifying, given the request, the best way forward and methodology in collaboration with colleagues in MSDEU, regional offices and country-level colleagues as relevant, collecting the information from identified sources, which may include SAP, existing dashboards and external sources, organizing the information, performing the analysis, and presenting it in the most suitable format and platform. Such request are expected to be cross-cutting and cover different supply commodities and services, and the consultant will work on these with the guidance provided by the MSDEU team. The role will also include back-filling for staff focused on activities related to the vaccines against COVID-19. As it is expected that the consultant will work on several requests at a time and in parallel, the maintenance of an implementation and analysis plan discussed regularly with the area manager will also be required.

 

Manage the preparation of the new Balanced Performance Scorecard for the Supply Division 2022-25

The consultant will be the project manager for the preparation of a new Balanced Performance Scorecard (BPS) for the Division and will call for relevant meetings with stakeholders, maintain all necessary project documentation, and provide regular updates on the progress towards establishing the BPS. The project will be carried forward considering the existing indicators and their relevance in the next Office Management Plan for SD for the period 2022-25, as well as collecting input from relevant centers in SD in regards to relevance and feasibility. The consultant will generate the structure of the BPS, the first list of indicators, and a final indicator dictionary. The latter will include an indicator card for all indicators agreed to be part of the BPS and cover all relevant aspects of each indicator. The indicator dictionary will be used by staff and management during 2022-25 as the main reference and source of details regarding the Division’s BPS. The consultant will also maintain and track input from stakeholders.

 

Conceptualize, design and test the calculation process and tools for the new Balanced Performance Scorecard for the Supply Division 2022-25

Following the agreement on the new BPS for 2022-25, the consultant will initiate the work on conceptualizing the process for calculating the key measures included as well as the tools to be utilized, such as MS Excel or MS Power Bi tools. The conceptualization will take inspiration and foundation on the existing processes and tools for the BPS 2018-21. The concept will then be discussed internally in MSDEU and within SD, with relevant stakeholders, and the consultant will be responsible for drafting and finalizing presentations suitable for such discussions. The consultant will then consider comments received and refine the processes and tools as relevant, with the objective of finalizing them. The consultations may need to be iterative.

 

Support the follow-up and validation process for key reporting figures

MSDEU is responsible for the preparation, analysis, validation and finalization of all figures related to supply chain included in the various statutory reports. The consultant will support the follow-up and validation of key reporting figures related to COVID-19 and other 2020 achievements, up until they are ready for publication.This will be carried out via coordination of inputs with the colleagues leading the 2020 project for statutory reports, validation of information, and consistent and documented working approaches and tools.

 

KEY DELIVERABLES:

• A minimum of 15 analysis pieces based on specific supply related requests, and as per plans agreed to with the team. The pieces will be shared with colleagues for review, finalized and submitted.
• Key annual reporting figures identified are validated by stakeholders and ready for publication as per agreed to timelines.
• Relevant documentation regarding the validation process for the key annual reporting figures identified is maintained updated in the required locations and all details are included and up-to-date prior to publication.
• Project management of the new Balanced Performance Scorecard for the Supply Division 2022-25, including regular meetings with stakeholders, regular reporting on progress and overview of agreements reached with stakeholders.
• Proposed structure of the new Balanced Performance Scorecard for the Supply Division 2022-25, first list of indicators and proposed structure of the indicator card.
• Final and internally agreed to structure for the new Balanced Performance Scorecard for the Supply Division 2022-25.
• Final indicator dictionary comprising indicator cards for all indicators included in the BPS and covering all aspects related to the indicators as agreed to.
• Final and agreed to concept for the calculation process and tools for the new Balanced Performance Scorecard for the Supply Division 2022-25, in MS Excel and in MS Power Point.
• Final design and test results of the calculation process and tools for the new Balanced Performance Scorecard for the Supply Division 2022-25, based on agreed to concept, in MS Excel or Power BI and in any other supporting platform agreed to.

All deliverables will be provided in their final ready-to-use form, and validated and approved by MSDEU.

 

QUALIFICATION REQUIREMENTS:

Education: A completed Advanced University degree (Master’s Degree) in supply chain, economics, business administration, development studies, information systems management, social sciences, statistics, engineering or relevant field is required. A relevant first level university degree in the above areas combined with 2 years of relevant qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience: Minimum 5 years work experience in public and/or private sector with proficiency in use of data processing and data, business data analysis and intelligence, systems and process analysis, and/or performance monitoring is required, preferably in areas related to the supply chain and preferably with experience working in the field. Prior knowledge and working experience with SAP and knowledge of MS Power Bi are considered a strong asset.

Competencies:

Core Values attributes

• Care
• Respect
• Integrity
• Trust
• Accountability

Core competencies skills

1. Builds and maintains partnerships
2. Demonstrates self-awareness and ethical awareness

3. Drive to achieve results for impact
4. Innovates and embraces change
5. Thinks and acts strategically
6. Manages ambiguity and complexity
7. Works collaboratively with others

 

Technical Knowledge:

• Demonstrated knowledge and experience in supply chain data analysis
• Good presentation skills and experience with communicating visually and in writing analysis results
• Proven ability to work independtly and with colleagues in international and local settings
• Good knowledge of planning and / or project management principles and practices
• Systems competent, preferable with knowledge of SAP and able to use the MS standard computer software
• Super-user level of skill in MS Excel and knowledge of MS Power BI.
• Ability to develop and maintain an effective network of working relationships

Language: Proficiency in English is required. Fluency in French is an asset.

 

EVALUATION PROCESS:

Qualified candidates are requested to submit:

1. Cover letter/application
2. Financial quote including a daily rate in US Dollars and relocation expenses
3. CV
4. At least 2 references
5. P 11 form (which can be downloaded from our website at http://www.unicef.org/about/employ/index_53129.html )

Applications must be submitted through the UNICEF electronic application system by 22 December. Applications submitted without a daily rate will not be considered.

Applicants are encouraged to submit at least 1 example of prior analysis work. This will be considered confidential.

UNICEF considers best value for money as a criteria for evaluating potential candidates. As a general principle, the fees payable to a consultant follow the “best value for money” principle, i.e. achieving the desired outcome at the lowest possible fee. Please note that consultants are responsible for assuming costs for obtaining visas, travel insurance and taxes.

Successful applicants will be evaluated by the following criteria:

	Applicant
TECHNICAL QUALIFICATION    (max. 75 points)
Overall Response (25 points)
Understanding of tasks, objectives and completeness and coherence of response
Overall match between the TOR requirements and proposal
Technical Capacity (50 points)
Relevance of consultant’s experience with similar projects and as per required qualifications
References
TECHNICAL QUALIFICATION – Total Points
FINANCIAL PROPOSAL     (max. 25 points)
Daily rate
Relocation expenses
Total estimated cost of contract (proposed contract fee only)
FINANCIAL PROPOSAL – Weight Combined Score
TOTAL SCORE   (max. 100 points)