Associate Private Sectior Partnerships Officer (Gift in Kind)

Associate Private Sectior Partnerships Officer (GIK) – UNOPS IICA-1 Private Partnerships & Philanthropy Section

UNHCR, the UN Refugee Agency, is offering an Associate PSP Officer (GIK), UNOPS IICA-1 position within the Private Partnerships & Philanthropy Section – Private Sector Partnerships Service.

UNHCR is a global organization dedicated to saving lives, protecting rights and building a better

future for refugees, forcibly displaced communities and stateless people. Every year, millions of

men, women and children are forced to flee their homes to escape conflict and persecution. We

are in over 130 countries, using our expertise to protect and care for millions. UNHCR is almost

entirely funded by voluntary contributions from governments and private donors.

• Title: Associate PSP Officer (GIK)
• Duty Station: Copenhagen, Denmark or Budapest, Hungary
• Duration: 01 February – 31 July 2021
• Contract Type: UNOPS International Specialist, Level IICA – 1
• Closing date: 5th January 2021

Organizational Context

The primary purpose of the UNHCR Private Sector Partnerships (PSP) is to generate income from

individual donors, corporates and foundations, in order to sustain UNHCR activities worldwide.

Contributions to UNHCR’s work from gifts in kind (GIK) are a growing and an integrated part of

UNCHR’s work with the private sector. Private Partnerships and Philanthropy’s priority is to

streamline and increase its capacity to receive this support.

Under the supervision of the Donor Relations Officer (In-Kind), the Associate PSP Officer (GIK)

will help on knowledge management activities and managing the portfolio of gifts in kind

received by UNHCR.

Purpose and Scope

• Day-to-day contributions management: supporting the donations through the GIK process

including logistics facilitation, tracking, and income recording

• Income recording: Calculate total donation value including transport values, guide field

through DONIK Requisition creation, create DONIK Purchase Orders (POs) and request CDs

• Logistics: Gather logistical requirements, solicit and share shipping documents, track

shipments and ETAs, trouble-shoot when required

• Coordinate with donors to prioritize shipments, ensure all documentation is shared and

get shipping documents

• Update GIK SharePoint sites and Salesforce as necessary

• Develop webinars for field colleagues as required and drive initiatives for information

sharing and change management

• Evaluate donor offers of GIK, solicit technical clearance, and Request Fair Market Values

(FMVs)

• Gather information on demand for in-kind donations and write GIK Opportunity Packs, as

needed

• Develop and give webinars to field colleagues about logistical aspects of upcoming

donations

• Support oversight of UNHCR’s demand for GIK globally and soliciting GIK orders from field

offices

• Manage allocations of cash contributions related to in-kind donations

• Maintain depository of GIK needs, approved technical specifications and standard fair

market values

• Guide colleagues on GIK processes

• Other duties as assigned.

Essential minimum qualifications and professional experience required

The ideal candidate will possess the following qualifications.

Education:

• Degree or postgraduate degree in logistics, social sciences, business administration,

international relations or other relevant degree.

Work Experience: • Minimum 3 years (2 with a master’s degree) of relevant job experience to the function with an exposure to provision of support services in an international organization,

preferably with at least 1 year at the equivalent to an IICA1 (or P2 equivalent) grade in

the UN system;

• Proven ability to deal with multiple tasks in a service-oriented manner in demanding

working conditions that often have short deadlines;

• Proven ability to drive projects and take initiative;

• Experience coordinating and collaborating across divisions;

• Experience using PeopleSoft inventory and supply chain modules would be an advantage

(or equivalent in a similar ERP system);

• Field experience with humanitarian organizations would be an advantage;

• Experience in knowledge management would be an advantage;

• Experience in logistics facilitation and support preferred;

• Experience in fundraising or managing partnerships with corporations and/or foundations

is an asset;

• Experience using SharePoint, Microsoft Teams, and Salesforce (Desired)

• Experience creating Purchase Orders and/or Purchase Requisitions in the finance and

supply module of UNHCR’s MSRP database (Desired)

Key Competencies

Required • Hands-on, happy to help, flexible attitude

• Pays attention to detail while also being cognizant of the big picture

• Critical thinking and logical reasoning skills

• Fluency and solid writing skills in English

• Ability to accurately transfer and record information and to organize and maintain clear

filing systems

• Fluent level of written and spoken English

• Good working knowledge of all Microsoft Office applications, especially Excel

• Great team worker and experience of communicating with colleagues in different

physical locations

• Good communicator with strong interpersonal and negotiation skills to deal with persons

of different cultural and educational backgrounds;

Location

The successful candidate will be based in either Hungary, Budapest or Denmark, Copenhagen.

Conditions

This position is initially up to the end of the year with possibility of extension. It is a full-time role

starting from 8.30am to 5pm Monday to Friday (40 hours per week).