Finance and Administration Manager

Terre des Hommes Netherlands is presently looking for a Finance and Administration Manager to be based in Nairobi, Kenya; full-time, for an initial period of one year with the possibility to extend

Who we are

Terre des Hommes Netherlands prevents child exploitation in developing countries, rescues children from exploitative situations and ensures that these children can continue their development in a safe environment. Terre des Hommes Netherlands is a rights based organisation. The United Nations Convention on the Rights of the Child (UNCRC) is the cornerstone of all our programmes.

What we do

Terre des Hommes Netherlands focuses its long-term development work on (the Worst Forms of) Child Labour, Child Migration and Child Trafficking, Commercial Sexual Exploitation of Children, Sexual and Reproductive Health and Rights of Children (including Child Abuse and Child Marriage) and on Child Protection in Humanitarian Crisis. For each of these forms of child exploitation, Terre des Hommes Netherlands develops and implements programmes, through local partners in 20 countries in Asia and East Africa.

Our approach

Terre des Hommes Netherlands addresses the above mentioned issues through five types of interventions: prevention of the worst forms of child exploitation, prosecution of those who perpetrate crimes against children, promotion of a safe and conducive social/economic/legal context for children, provision of services to ensure safe and enduring reintegration of child victims; and partnership & participation to strengthen civil society in the promotion of children’s rights and to include meaningful participation of children.

Objective of the position

The goal of this position is to ensure that all administrative organisation, grants management and internal control processes of Terre des Hommes Netherlands (TdH-NL) in Kenya are executed correctly and completely and are of high standard; that the Country Manager, Regional Finance and Administration Manager and the Head of Region / Senior Management Team (SMT) at the Regional Office (RO) are timely updated and informed, and can take informed decisions to maintain the required quality standards.

Position within the organisation

The Finance and Administration Manager (FAM) is positioned in the Kenya Country office of TdH-NL in Nairobi, with frequent travels within the country.

He/she will report to the Country Manager for day to day supervision and coordination and also functionally to the Regional Finance and Administration Manager for East Africa region based in Nairobi. He/she will work closely with the country team (including Finance and Admin Officer, Project and Finance Officers, interns), and other staff in the region and at Head Office (HO) level for delivery of finance and project deliverables. The post holder supervises the Finance and Admin Officer and other finance staff in the country.

Specific objectives

1. Financial administration up-to-date and accurate (reporting on operations and programmes, cash-flows, etc.)

2. Financial management (policy development and advice, quality control, budget and expenditure performance monitoring and advice, audits)

3. Administrative management and processes (procurement and disposals, assets, Human Resources (recruitment / termination), legal advice

4. Support to TdH-NL’s partners in the country

Responsibilities and Tasks

1. Financial administration

• In close collaboration and guidance of the Country Manager spearhead the development and consolidation of operational and programme budgets;

• Ensure that all financial commitments and transactions are executed timely and in line with established procedures as per Finance Manual, both for operations and for programmes;

• Ensure that transactions are timely and accurately recorded in the financial administration;

• Ensure that monthly financial reporting is done timely and accurately, to consolidate these and to report monthly, quarterly and annually to RO and HO, including analysis and recommendations;

• Ensure all donor financial reports are submitted in time and within the expected templates

• Ensure that cash flows (funds transfers from HO to Country office and/to partners) are requested timely.

2. Grant and Financial management

1. Develop and maintain financial and administrative policies (including for ICT), where this is required, in consultation with RO/HO, and roll these out;

2. Take note of changes in accounting principles from within TdH-NL or in the region, inform and advise, and implement these;

3. Ensure and provide support to implementing partners including timely partner capacity assessments (PCATs) in terms of financial management

4. Spearhead contracts development and support country office team in financial management of partner contracts as required;

5. Initiate and coordinate internal and external audits of TdH-NL operations and programmes;

6. Advise and take appropriate action in cases of misappropriation of funds, fraud, etc.

7. Ensure all KCO projects are accurately uploaded in our monitoring system and updated regularly.

8. Lead in budgets development for proposals and attend finance meetings internally and externally as may be required

3. Administrative management and processes

• Ensure that the general running of the country office is up to desired standard;

• Coordinate procurement processes, according to procedures and approved procurement plans (tendering, pre-qualifications, etc.);

• Ensure that all ICT hard- and software is according to TdH-NL standards and serviced and maintained;

• Manage and maintain up-to-date HR administration;

• Provide legal advice, through selected lawyers and other contacts.

4. Support to Kenya country team and partners

• Update Kenya Country team and partners on any relevant developments in terms of finance and administration, and build capacity as required;

• Provide support and advice to country office on general office running matters;

• Any other support and/or advice to country offices as may arise in the area of finance and administration.

Perform any other duties as relevant for the country programme as assigned and as can reasonably be expected from the position

Knowledge and Experience

• Relevant degree, in finance or business administration up to Masters degree and CPA (K) and/or equivalent;

• Experience of at least 5 years in financial management including multi-level budgeting, reporting, monitoring, financial analysis, quality control and auditing;

• Experience of at least five years in administrative processes, including logistics and procurement, HR, legal affairs, etc.;

• Good working knowledge of accounting practices in an (I)NGO;

• Experience working in similar positions and managing finance function for projects funded by USAID, EU, UN, foundations among others

• Strong partnership and grants management experience

• Good ICT knowledge and skills, including financial and accounting software;

• Knowledge of and interest in the social, religious and political structures of the region and how these relate to the organisation.

Skills

• Excellent communication skills, i.e. structured thinking and presentation;

• Team-building, networking and alliance building skills;

• Excellent written and verbal command of English language; Swahili is preferred.

Competencies

• Results-oriented

• Cooperative

• Entrepreneurial

• Quality-oriented

• Analytical

• Able to plan and organise well based on priorities

• Independent

• Initiative

Our offer

We offer a challenging and responsible position in a result driven, professional organisation staffed by individuals dedicated and determined to prevent and fight child exploitation. We offer a competitive salary in accordance with the labour market, together with a comprehensive package of secondary benefits, including pension scheme contribution, health insurance, child education allowance, travel allowance, etc.