CCM COORDINATOR/EXECUTIVE SECRETARY

Background

The Uganda Country Coordinating Mechanism (CCM) is a national committee of voluntary members that submits funding applications to the Global Fund to Fight AIDs, Tuberculosis and Malaria, oversees the grants on behalf of the country and ensures alignment with the national response. The CCM Secretariat facilitates the mandate of the CCM and supports the CCM in both the execution of its decisions and coordination of its activities. The roles and responsibilities of the CCM Secretariat are to assist the CCM to execute its core functions in the areas of Oversight, Engagement, Positioning and Operations.

Job Description

The CCM Secretariat Coordinator/Executive Secretary leads the Secretariat team on behalf of the CCM to whom it is accountable. The CCM Secretariat is supervised by the CCM Executive Committee and is overseen by, or reports on a day-to-day basis, to the CCM Chair. It supports the CCM to effectively implement key aspects of the Global Fund strategy2 . The CCM Secretariat facilitates the work of the CCM by enabling an effective governance mechanism using highly proficient political and technical skills. It ensures a repository of CCM documents, mediates in areas of dispute amongst members and acts as an advisor for the CCM.It also serves as a bridge between national stakeholders and the Global Fund Secretariat. The Uganda CCM Secretariat is housed at the Uganda AIDS Commission (UAC) where most of the CCM board and committee meetings take place. UAC serves as the Funding Recipient for funds to the CCM from the Global Fund. The CCM Secretariat Coordinator/Executive Secretary provides overall leadership and management of the CCM Secretariat, and ensures proper coordination and provision of effective managerial and administrative support to the CCM related activities below that support the core CCM functions:

• Supporting the CCM to establish, review and update its rules and regulation framework documents, and to understand Global Fund requirements, CCM eligibility and performance improvement. • Supporting the CCM and its committees in all their activities, meeting processes, decision making and maintaining CCM documentation and archives.

• Supporting CCM and its committees in the oversight of both the implementation of Global Fund grants and performance of Principal Recipients.

• Supporting the CCM to coordinate the process of designing and developing proposals to submit to the Global Fund. • Supporting CCM in fostering strategic partnerships to strengthen resource mobilization activities and identification of potential Funding Partners. • Supporting the CCM to plan and oversee activities that aim to strengthen the capacity of CCM members, including orientation of new members.

• Supporting the CCM and its committees in communication to Global Fund and all internal and external stakeholders, and in processes of information sharing and publicity. • Providing leadership and executive management of CCM Secretariat and functioning of the Uganda CCM, including general executive support services to the CCM and its committees as needed

Areas of responsibilities

Core Function 1: Operations – Lead the CCM Secretariat and support the operational structures of the CCM

• Respond to the operational needs of the CCM particularly to the CCM leadership, including ensuring all members are knowledgeable about Global Fund strategic and technical directives and guidelines, and enabling member engagement as required (coordinating logistics, facilitating participation and circulating minutes)

• Lead the Secretariat team in supporting CCM members and fulfilling its obligations to the Global Fund such as financial reporting on CCM funding and adherence to CCM Eligibility Requirements.

• Lead the Secretariat team in supporting CCM permanent committees (Executive; Program Oversight; Finance and Procurement; Resource Mobilization and Proposal Development; Ethics) and temporary committees (e.g, Elections)

• Support the CCM Board Chair and relevant CCM Committee(s) to mobilize adequate resources for CCM operations

• Provide orientation and training of new CCM members or refresher training to CCM members.

• Act as custodian and mediator of ethical and governance matters to protect the integrity of the CCM, such as applying the Ethical Code of Conduct to all CCM Secretariat staff and CCM members and resolving issues as they arise.

• In coordination with the Country Team (CT), assist the CCM Leadership in the development, costing and implementation of annual CCM priorities, including identifying related capacity gaps, that are in line with the Global Fund strategy.

• Develop procedures (including ToRs informed by all relevant stakeholders) and templates for Global Fund-mandated processes, such 3 as assessments of the performance of the CCM, and financial management of the CCM Secretariat budget.

• On a continuous basis, document information regarding CCM operations and ensure robust management of key documents.

• Provide support to the CT and other GF-stakeholders (for example Board members, parliamentarians from donor countries) working towards the common goal of eradicating the three diseases.

Core Function 2: Oversight – Enhance efficiency of oversight procedures mandated by the Global Fund

• Under the CCM leadership, support all relevant aspects of the Global Fund request for funding processes – national strategic plan, gap analysis, request for funding design stages through the final signature of Global Fund grants by principal recipients (PRs) and ensure that all processes are documented, led and informed by appropriate data-based decision-making.

• With the relevant resources from the Secretariat team, support the Oversight Committee in its mandate of gathering and analyzing grant and national data. Support the Oversight Committee in developing recommendations to the CCM leadership for decisions to resolve implementation bottlenecks or solutions such as Technical cooperation needs to be addressed.

• Accompany the CCM through the Access to Funding process, including coordinating the country dialogue and principal recipient selection process, and ensure strategic alignment in the funding request submission with in-country contextual realities and the Global Fund strategy in order to maximize impact.

• After the grant-making process, in partnership with the CT and with the relevant resources from the Secretariat team, oversee a “knowing your grant” orientation of the CCM.

• Advocate on behalf of national stakeholders and CCM members on areas or Global Fund requirements linked to accessing its full Global Fund grant allocation, such as the country adhering to co-financing commitments and/or PRs improving grant performance. Core Function 3: Positioning – Facilitate political discussions and strengthen sustainability efforts

• Advocate on behalf of national stakeholders and CCM members on areas or Global Fund requirements linked to accessing its full Global Fund grant allocation, such as the country adhering to co-financing commitments and/or PRs improving grant performance.

Core Function 3: Positioning – Facilitate political discussions and strengthen sustainability efforts

• Advocate on behalf of national stakeholders and CCM members on areas or Global Fund requirements linked to accessing its full Global Fund grant allocation, such as the country adhering to co-financing commitments and/or PRs improving grant performance.

• Develop proposals for the CCM leadership and the Global Fund on the appropriate positioning of the CCM, as well as documenting the necessary linkages between the CCM and all other significant coordinating platforms in the country, thus supporting harmonization and strengthened efficiency (both in terms of governance bodies and in the fight against the 3 diseases).

• Participate in and support other national health platforms to bring the voice of the CCM and to identify synergies in the coordination of health and donor investment.

• Support the CCM in undertaking donor mapping and partner analysis to facilitate resource mobilization efforts and enhance collaboration.

• Ensure the CCM participates and collaborates with the coordinating bodies with similar mandates in the regular meetings organized by the Uganda AIDS Commission

• Facilitate the CCM’s role in sustainability and transition planning and implementation, including (but not limited to) ensuring strong inclusion of civil society and participating in efforts to strengthen sustainability of Global Fund investments.

Core Function 4: Engagement –Foster meaningful, inclusive and active participation of key stakeholders

• Work with the CT, PRs and CCM to analyse Global Fund communications, and guide the CCM on their implications for actions and relevant adjustments.

• Engage with senior government officials and development partners to promote the role of the CCM in the national health landscape.

• Ensure that credible and verified community input on the CCM is brought to high-level government discussions in order to drive a more informed response to the three diseases.

Carry out additional tasks under all the above-mentioned functional areas as requested by the Uganda CCM

Performance Metrics Below is a list of SMART4 metrics that will be used to measure progress and success in meeting each responsibility area. (e.g. “on-time, high quality reports to key stakeholders”).

Key Task/Activity SMART Metrics can further be accessed at https://www.globalfundccm.org.ug/jobs-and-tenders-october-2020

The CCM Coordinator/Executive Secretary is the Chief Executive Officer of the CCM Secretariat and is responsible for the performance of all secretariat staff. He or she will report to the CCM Executive Committee through the CCM Chair.

Candidate Profile

A. Qualifications Essential:

• Advanced degree in public health, finance, public administration or business administration, or related field.

B. Experience Essential:

• Solid experience in developing partnerships in political environments and in mediating complex issues and deliverables at country, regional and international level. • Rich professional experience, including a track record of working in strategy and policy analysis, program planning and management, and/or equivalent experience.

• Solid understanding and experience of strategic, organizational, financial and management issues.

• Solid understanding of Global Fund processes and its Funding Model. • Excellent written and verbal communication skills. Desirable:

• At least 7 years of professional experience (international or national) working in planning, and management in the humanitarian sector.

B. • Experience in public health and disease program management with focus on HIV/AIDS, Tuberculosis and Malaria.

• Documented experience of managing a team.

C. Competencies

Languages:

Working level of English is essential.

Knowledge of local language(s), particularly the most widely spoken by key population representatives, is desirable for this role.

Technical skills: • Proficiency in Microsoft Office applications especially Excel / Access, email, internet and websites is essential

• Robust understanding of governance matters 6

• High degree of organization, initiative and political awareness

• Knowledge of public health issues

• Strong inter-personal skills and proven ability to communicate and interact with high-level officials from the government, NGOs, UN Agencies and the private sector

• Strong writing, presentation and communication skills and IT competences are essential

• Ability to lead a team and set priorities while handling multiple tasks simultaneously

• Previous development experience and/or background with government or private sector desirable.

Period of Performance 3 years renewable based on satisfactory performance, and availability of Global Fund support and in country co-financing of CCM operations. Satisfactory performance includes, but is not limited to, at least forty (40) work hours per week.

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