Trade and Investment Assistant – Saskatchewan at the Embassy of Canada in Tokyo, Japan.

4329

Trade and Investment Assistant – Saskatchewan

JPY 5,481,310 ~ 9,424,497 per annum (the starting salary is the lowest amount of the salary range)

Indeterminate

This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Japan.

Assistant

LE-05

Embassy of Canada in Tokyo, Japan

19-02-2021 at 23:59 UTC/GMT

Under the supervision of the Managing Director, the Trade and Investment Assistant is a locally-engaged employee of the Government of Saskatchewan, co-located with the Embassy of Canada to Japan, providing administrative support services to the Saskatchewan Trade and Investment Office in Japan. The Assistant is responsible for administrative duties that include document management, research, budgeting and financial reporting, event management, delegation program coordination, domestic and international travel arrangements, and managing other engagement with key stakeholders.

ESSENTIAL QUALIFICATIONS
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

Education:
• Bachelor’s Degree from a government recognized college/university.

Language:
• Fluency in English (verbal and written) and Japanese (verbal and written).

Experience:
• Minimum three years’ cumulative relevant work experience in the past five years in a client-facing role, which may include assisting in marketing/market research/event planning/business development for an organization involved in international trade and investment promotion.
• Experience providing administrative support including managing calendars, correspondence and travel.
• Experience writing, editing and formatting documents.
• Experience in conducting online research and synthesizing information from research into a coherent format, such as briefings, correspondence, and responses to enquiries.
• Experience with budgeting, financial monitoring and reporting.
• Experience with contract management and procurement of goods and services.

RATED REQUIREMENTS
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

Knowledge:
• Knowledge in Microsoft Office suite, including SharePoint.
• Knowledge of standard office practices and procedures.
• Knowledge of basic budget principles and financial management procedures.
• Knowledge of social media platforms.
• Knowledge of general principles of trade promotion and investment attraction.
• Knowledge of Japanese government departments and agencies.

Abilities:
• Ability to take initiative and independently plan and organize workflow, effectively managing multiple and conflicting demands within tight timelines.
• Ability to communicate effectively, both verbally and in writing.
• Ability to work accurately and with high attention to detail.
• Ability to conduct online research and monitor social media channels.

Competencies:
• Professional integrity
• Sound judgement
• Strong, respectful interpersonal relations
• Adaptability and flexibility
• Ability to work independently or as part of a team
• Client service orientation
• Understanding of requirements of discretion and confidentiality

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.

• Ability to provide logistical support for industry events, and incoming and outbound missions.
• Previous experience working in a diplomatic mission or intergovernmental organization, particularly in an office management or financial management role.
• Knowledge of bilateral relations between Canada and Japan, in particular an understanding of the history, geography, and major economic sectors of Saskatchewan.
• Experience with customer relationship management tools (CRM).

• Working hours are 37.5 hours per week, Monday to Friday, with one hour lunch break
• Must be willing to travel within Japan on occasion; and
• Must be available for occasional duties outside normal working hours (i.e. evenings and weekends).

The successful candidate must:

• Have a valid “Reliability Status”, security check is required prior to appointment. The required level of security clearance must be maintained throughout the employment period.
• Have the ability to maintain a valid working authorization in Japan for the duration of the employment term. If applicable, proof of Visa is required.
• Health assessment may be requested at the discretion of the Head of Mission.

This external selection process is open to all applicants eligible to legally work in Japan who meet all of the essential qualifications and whose applications are received by the closing date, including embassy locally engaged employees. The Government of Canada is an equal opportunities employer. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other factor.Please note that the Embassy of Canada in Japan does not sponsor work authorizations directly or indirectly. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

HOW TO APPLY:

• Applications must be submitted through this website by 23:59, 19 February 2021, Tokyo time
• Only applications received through the aforementioned website before the closing date will be accepted.
• Applicants should send a résumé and cover letter, in English or French which addresses each of the essential qualifications and any assets qualifications with specific and comprehensive information supporting each item.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• We thank all applicants for their interest, but we will only contact those who pass the initial screening.

OTHER INFORMATION:

• Employee is eligible for commuting assistance (up to JPY 18,300 per month.)
• Canadian citizens may be subject to deductions for employment insurance, Canada Pension Plan, and Canadian Income Tax.
• Please note that the Government of Canada does not reimburse any travel costs to and from interview nor does it reimburse any relocation costs.
• Applicants who fail to confirm their attendance at our written exam and/or interview will be considered withdrawn from the process.
• Applicants are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language (English or French) in their application.
• If candidates need any special assistance in terms of attending exams or interviews, then please let us know at [email protected] during the application process.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar positions with various linguistic requirements and/or profiles, and/or various tenures at Embassy of Canada in Japan which might arise in the 12 months following the completion of this recruitment process.