Defence Program Assistant, Tunisia.

4344

Defence Program Assistant

30,604 TND gross + 13th month (income tax and CNAM/CNSS deductions at the source)

Indeterminate

This position is a LES (Locally Engaged Staff) full-time position, subject to the Terms and Conditions of Employment for LES in Tunisia. The position is available from 1 April 2021.

Assistant

LE-06

Tunis, Tunisia

10-02-2021 at 23:59 UTC/GMT

Under the general supervision of the Administrative Assistant to the Canadian Defence Attaché, the Defence Program Assistant administers the military training and co-operation program and acts as a representative of the Defence Attaché from Canada; provides assistance with Defence Attaché invitations; prepares all complaints and performs general administration tasks. The scope of this duty requires that the Defence Program Assistant represents the Defence Attaché and the office by telephone and in person.

Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

Education:
• Graduate diploma (French baccalaureate level + 3) or a post-secondary diploma in a Canadian institution with a specialization in a field related to the position *. Significant experience ** of at least 3 years in a field related to the position * could make up for the lack of the required diploma.

* The areas of administration and office work are areas related to the position.
** By ‘significant’ we mean at least three years of experience in an administrative position.

Language:

• Excellent * oral and written comprehension and expression in French and Arabic;
• Fluency ** of Tunisian Arabic. (oral and written) ;
• Good *** knowledge of English (oral and written).

*Being able to express oneself spontaneously, very fluently, in a precise way and to be able to distinguish fine nuances of meaning in relation to complex subjects.
** Being able to express oneself spontaneously and fluently without having to search for words too much.
*** Good being defined as being able to meet daily social demands, being able to confidently handle basic social interactions including basic presentations and conversations about daily events, work, as well as family, and being able to manage limited work responsibilities, but help is needed to deal with complications and difficulties.

Experience:

• Recent work experience * of three years working in an office, occupying an administrative role focused on following standard office procedures;
• Experience as an assistant for diplomats, government officials or senior officers;
• Professional experience in coordinating travel, logistics and social activities (hotel reservations, flight reservations, car rentals, receptions, official visits by dignitaries).
*Recent is defined as within the last eight (8) years.

Rated Requirements

The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

Knowledge:

• Knowledge of Microsoft series computer applications and Internet browsers;
• Knowledge of financial management;
• Knowledge of general office procedures such as document preparation/drafting and formatting, handling correspondence, letters, emails, budgeting and filing.

Abilities/Competencies:

• Ability to establish priorities, organize work and work both under pressure and independently;
• Ability to develop and maintain contacts;
• Effective interactive communication;
• Thoroughness and attention to detail;
• Adaptability and flexibility;
• Teamwork and collaboration;
• Initiative and judgment.

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.
• Fluent in English (oral and written);
• Knowledge of international work;
• Knowledge of the organizational structures of the Embassy of Canada and SAP.

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• Availability to work occasional overtime with little notice, which may include weekends;
• Drive the service vehicle;
• Availability to travel within the country on short notice occasionally and / or to travel to Tunis or outside the region occasionally;
• Work schedule: 37.5 hours per week.

• The successful candidate must be eligible to work and live in Tunisia;
• Candidates must have a valid work authorization covering the entire employment period. If the employment is indeterminate, the work authorization should be permanent or itself lead to a permanent work authorization;
• Before an offer of employment can be made, candidates must provide a local address as proof of residence in the specific city, region or country so that if selected, it will appear on the offer letter;
• Have a valid driver’s license;
• Obtain and maintain a reliability rating (security clearance) from the Government of Canada covering the entire employment period.

This process is open to members of the public having the right to reside and work in Tunisia and to employees of the Embassy of Canada in Tunisia (indeterminate, term, emergency) who have all the essential qualifications, and whose applications are received before the closing date. Please note that the Embassy of Canada in Tunisia does not sponsor work permits directly or indirectly. The Government of Canada is an Equal Opportunity Employer and welcomes applications from various sections of the community. Applicants will be considered on merit, regardless of their ethnic background, religion, gender, age, sexual orientation, disability or any other irrelevant factor. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

How to apply

• Please follow the link http://wfca-tpce.com/vacancyView.php?requirementId=4344& and complete the online application form; Applicants must also download their CV and a cover letter in English or French.
• Applications, which do not include all of the requested documents or information, will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to: [email protected] prior to the closing date. Failure to so will result in the application being rejected.
• Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our on-line portal. Candidates should only apply using a laptop or desktop computer.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates have the right to participate to the hiring process in the official language of their choice and must indicate their official language preference in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates must include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The Embassy of Canada in Tunisia does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• This recruitment process may be used to create an eligibility list of qualified candidates for this position and similar positions with various tenures, including indeterminate, term, assignment/ transfer, and acting opportunities at the Embassy, which might arise in the 12 months following completion.
• If you have any questions at any stage of the recruitment process, please send an email at:
[email protected]
• Due to Covid-19, some delays may occur in the progress of this recruitment process. We are working hard to minimize any disruption.